ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Finance Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.
AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., October 1, 2012
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. World Habitat Day Proclamation
EXECUTIVE SESSION to discuss personnel matters pursuant to SDCL 1-25-2(1)
2. No. CC100112-04.1 Authorization to make an offer of employment for Compass Staff Auditor position at Grade 17, Step C
STAFF DIRECTION
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 3 - 59b
Public Comment opened Items 3 - 33
Public Comment closed
CONSENT ITEMS Items 3 - 33
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
3. Approve Minutes for the September 17, 2012 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Set for Hearing (October 15, 2012)
3a. Request by the South Dakota Department of Transportation to eliminate on-street parking from Mount Rushmore Road from St. Patrick Street to Kansas City Street due to road construction Todd Seaman and Tom Horan, SDDOT
Alcoholic Beverage License Applications Set for Hearing (NONE)
Public Works Committee Consent Items
4. No. PW092512-02 Confirm Appointment of Julie Burckhard Telecommunications Industry Member, to the Trenching Board.
5. No. PW092512-03 Approve Change Order #2F for Star of the West Parking Lot Repairs, Project No. 12-2030 / CIP No. 50909, for a zero cost funding change.
6. No. PW092512-04 Approve Change Order #2 to RCS Construction for Rapid City Greenway Trails and Pedestrian Facilities Project, Project No. PR08-6017, for an increase of $16,865.09.
7. No. PW092512-05 Approve Change Order #1 to Mainline Contracting for Elm Avenue Reconstruction E Oakland Street to Utah Street, Project No. ST10-1777 / CIP No. 50643, for an increase of $11,140.06.
8. No. PW092512-06 Authorize Staff to Advertise for Bids for Arrowhead Drainage Basin Detention Cells 200 & 291 Maintenance, Project No. DR12-2037 / CIP No. 50786. Estimated Cost: $60,000.00.
9. No. PW092512-07 Authorize Staff to Advertise for Bids for Memorial Park Irrigation Improvements, Project No. 12-2002 / CIP No. 50896. Estimated Cost: $250,000.00.
10. No. PW092512-08 Authorize Staff to Advertise for Bids for Permanent Pavement Marking Project, Project No. 12-2019 / CIP No. 50593. Estimated Cost: $31,408.00.
11. No. PW092512-25 Authorize Staff to Advertise for Bids for RCFD Storage and Training Facility, Project No. 12-2062 / CIP No. 50944. Estimated Cost: $120,000.00.
12. No. PW092512-09 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Burns & McDonnell Engineering Company, Inc. for Rapid City Landfill Cells 15 & 16 Landfill Liner and Leachate Collection System Design, Project No. LF11-1974/CIP 50888, in the amount of $144,964.42.
13. No. PW092512-10 Authorize Mayor and Finance Officer to Sign Agreement for Voluntary Right of Way Donation for East North Street, Project No. ST08-1511, SDDOT Project P1774(04), PCN 02SE.
14. No. PW092512-11 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and FMG Inc. for Jackson Boulevard Utilities Chapel Lane to Rapid Creek Bridge, Project No. SSW10-1837 / CIP No. 50177, in the amount of $56,395.00 with a new completion date of January 31, 2013.
15. No. PW092512-12 Authorize Mayor and Finance Officer to Sign Memorandum of Understanding between the Pennington County Highway Department and the City of Rapid City Exchange of Snow Routes.
16. No. PW092512-13 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Ferber Engineering Company, Inc. for Design and Bidding Professional Services for Seger Drive Reconstruction Phase 1, Project No. 11-1947 / CIP No. 50277.1-2, in the amount of $264,950.00.
17. No. PW092512-14 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Designworks, Inc. for Design and Bidding Professional Services for ASA Softball Parkview Addition, Project No. 12-2043 / CIP No. 50937, in the amount of $116,880.00.
18. No. PW092512-15 Approve Request from Craig and Susan Greenwalt to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 for the property located at 2105 Elmhurst Drive S1/2 of Lot 13 and All of Lot 14 of Lot 3, Block 2, NE1/4 NW1/4 Section 9, T1N, R7E, BHM, Raid City, South Dakota.
19. No. PW092512-16 Approve Acceptance of Infrastructure for East Stumer Road Extension Phase 5B-1.
20. No. PW092512-18 Acknowledge Report on Update and Recommendation on Request to accept Private Driveway located in the 12th Street Right of Way as a City Street and direct staff to maintain the roadway as necessary.
21. No. PW092512-23 Approve the Rapid City Urban Interface Management Plan for Mountain Pine Beetle Suppression and Hazardous Fuels Removal with amendments.
22. No. PW092512-24 Acknowledge 2011 Annual Energy Report for City Buildings and Facilities Gunar Dzintars.
Legal & Finance Committee Consent Items
23. No. LF092612-01 Resolution No. 2012-111 Setting Ambulance Rates
24. No. LF092612-02 - Resolution No. 2012-107A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
25. No. LF092612-03 - Resolution No. 2012-109 Canceling Checks or Warrants Not Presented for Payment Within One Year of Date of Issuance
26. No. LF092612-04 Resolution No. 2012-110 Declaring Miscellaneous Personal Property Surplus
27. No. 12TP018 Approve 2013 Draft Unified Planning Work Program for the Rapid City Area Metropolitan Planning Organization
28. No. LF092612-05 - Acknowledge update on the Veteran's Consideration Policy
29. No. LF092612-06 - Reauthorize the Disability Consideration Policy and Remove the Sunset Clause
30. No. LF092612-07 Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2012 Community Development Block Grant Sub-Recipient Black Hills Habitat for Humanity
31. No. LF092612-08 Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2012 Community Development Block Grant Sub-Recipient Salvation Army
32. No. LF092612-09 Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2012 Community Development Block Grant Sub-Recipient Teton Coalition
33. No. LF092612-11 Approve Event Permit for Duane Lammers for free parking on the east side of Sixth Street from St. Joseph Street to Main Street for filming crews on October 2, 2012, from 1:00 p.m. to 4:00 p.m.
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 34 59b
Public Comment opened Items 34 - 59b
Public Comment closed
Ordinances
34. No. 12OA005 Second Reading, Ordinance No. 5859, An Ordinance to Amend the Requirements for Conditional Use Permits for Oversized Garages by Amending Section 17.08.030 of the Rapid City Municipal Code in the Park-Forest District.
35. No. 12OA006 Second Reading, Ordinance No. 5858, An Ordinance to Amend the Requirements for Conditional Use Permits for Oversized Garages by Amending Section 17.10.030 of the Rapid City Municipal Code in the Low Density Residential District 1.
36. No. 12OA007 Second Reading, Ordinance No. 5860, An Ordinance to Amend the Requirements for Conditional Use Permits for Oversized Garages by Amending Section 17.38.030 of the Rapid City Municipal Code in the Mobile Home Residential District.
37. No. PW092512-19 First Reading, Ordinance No. 5870, An Ordinance to Revise the Terms of the Water Rate Relief Program by Amending Section 13.08.430C of the Rapid City Municipal Code.
38. No. PW092512-20 First Reading, Ordinance No. 5871, An Ordinance to Revise the Terms of the Sewer Rate Relief Program by Amending Section 13.16.360E of the Rapid City Municipal Code.
39. No. 12RZ017 First Reading, Ordinance 5867, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Fisk Land Surveying & Consulting Engineers for Bailey Associates, Inc. for a Rezoning from Medium Density Residential District to General Agriculture District for property generally described as being located east of the current terminus of Commerce Road.
Community Planning & Development Services Department Items
40. No. 12AN004 - A request by Highway 16 Properties, LLC for a Petition for Annexation for property generally described as being located at 7001 South Highway 16 (Resolution 2012-105).
41. No. 12PL050 - A request by Arleth & Associates for CPP Rushmore, LLC for a Preliminary Subdivision Plan for property generally described as being located at the southwest corner of the intersection of Eglin Street and East North Street.
Legal & Finance Committee Items (NONE)
Public Works Committee Items
42. No. PW092512-17 Request from Steve Becher regarding the 2012 Alfalfa / Hay Harvest Contract.
43. No. PW092512-22 Discussion and Direction to Require Sidewalks on Portions of Red Dale Drive and Hillsview Drive.
Bids
44. No. CC100112-02.1 11th Street Railroad Crossing Project No. RR12-2024 / CIP No. 50173 (Opened on September 25, 2012)
45. No. CC100112-02.2 Maple Avenue Railroad Crossing Project No. RR12-2050 / CIP No. 50170-5163 (Opened on September 25, 2012)
46. No. CC100112-02.3 2012 Out of the Dust Project No. 12-2003 / CIP No. 50297 (Opened on September 25, 2012)
47. No. CC100112-02.4 2011-12 Manhole Adjustment Project Project No. ST11-1970 / CIP No. 50846 (Opened on September 25, 2012)
48. No. CC100112-02.5 Hoefer Avenue Overlay Project Project No. 12-2046 / CIP No. 50445 (Opened on September 25, 2012)
49. No. CC100112-02.6 Perrine Drainage Outfall Element 8 Project No. DR11-1963 / CIP No. 50836 (Opened on September 25, 2012)
50. No. CC100112-02.7 E. Idaho and Ivy Water Main Reconstruction Project No. 12-2059 / CIP No. 50421.3-1A (Opened on September 25, 2012)
51. No. CC100112-02.8 Liquid Road Deicer, Street Division (Opened on September 25, 2012)
52. No. CC100112-02.9 Ice Sanding Material, Street Division (Opened on September 25, 2012)
53. No. CC100112-02.10 Snow Removal Operations for City Parking Lot Number 4, for Public Works Department (Opened on September 25, 2012)
54. No. CC100112-02.11 Snow Removal Operations for City Parking Lot Number 5, for Public Works Department (Opened on September 25, 2012)
55. No. CC100112-02.12 Snow Removal Operations for City Parking Lot Number 6-2, for Public Works Department (Opened on September 25, 2012)
56. No. CC100112-02.13 Snow Removal Operations for City Parking Lot Number 7, for Public Works Department (Opened on September 25, 2012)
57. No. CC100112-02.14 Snow Removal Operations for City Parking Lot Number 8, for Public Works Department (Opened on September 25, 2012)
58. No. CC100112-02.15 Snow Removal Operations for City Parking Lot Number 9, for Public Works Department (Opened on September 25, 2012)
59. No. CC100112-02.16 Operated Equipment Rental for Street Snow Removal Operations, for Streets Division (Opened on September 25, 2012)
Alcoholic Beverage License Applications (NONE)
Mayor's Items
59a No. CC100112-04.2 - Confirm appointment of Jeff Biegler as Director of Parks and Recreation effective December 1, 2012.
59b. Administer Oath of Office Jeff Biegler, Parks and Recreation Director
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
DARB
License application appeals
Sign Code Appeals
Other Appeals Heard by the Council
CIP Committee Items
PUBLIC HEARING ITEMS Items 60 - 64
Open Public Hearing (comment) -- Items 60 - 64 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
Close Public Hearing (comment) -- Items 60 - 64
CONSENT PUBLIC HEARING ITEMS Item 60- 61
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
60. Big D Oil Co DBA Big D Oil Co #24, 3010 West Main for a Package (off-sale) Malt Beverage License
Assessment Rolls
61. No. LF092612-10 Resolution No. 2012-100B Levying Assessment for Cleanup of Miscellaneous Property.
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Items 62 - 64
62. No. 12RZ008 Second Reading, Ordinance 5843, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by By-Pass Development, LLC for a Rezoning from Light Industrial District to Heavy Industrial District for property generally described as being located at the current northern terminus of Rearden Court.
63. No. 12RZ015 Second Reading, Ordinance 5862, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International, Inc. for a Rezoning from Mobile Home Residential District to Light Industrial District for property generally described as being located approximately 3,000 feet north of Seger Drive along the east side of Dyess Avenue.
64. No. 12RZ016 - Second Reading, Ordinance 5863, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International, Inc. for a Rezoning from General Agriculture District to Light Industrial District for property generally described as being located approximately 3,000 feet north of Seger Drive and approximately 1,300 feet east of Dyess Avenue.
BILLS
65. No. CC100112-01 Bill List for October 1, 2012
ADJOURN
ADDENDUM
Alcoholic Beverage License Applications Set for Hearing (October 15, 2012)
3b. Rapid City Library Foundation for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 27, 2012 at the Rapid City Public Library, 610 Quincy Street