AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, March 16, 2015
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Veteran of the Month: Joseph Rice, Ward 3
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
Mayor's Items
2. Mt Rushmore Road Cone Man Presentation
NON-PUBLIC HEARING ITEMS -- Items 3 - 56
Open Public Comment Items 3 - 46
Close Public Comment
CONSENT ITEMS Items 3 - 46
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
3. Approve Minutes for the March 2, 2015 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (April 6, 2015)
4. Canvas to Paint Inc dba Canvas 2 Paint, 632 St Joseph St for a Retail (on-off sale) Wine License TRANSFER from Canvas to Paint Inc dba Canvas 2 Paint, 632 St Joseph St
5. Canvas to Paint Inc dba Canvas 2 Paint, 632 St Joseph St for a Retail (on-off sale) Malt Beverage License TRANSFER from Canvas to Paint Inc dba Canvas 2 Paint, 632 St Joseph St
6. CCKT Inc dba Queen of Hearts Casino II, 316 East Boulevard, Suite 110 for a Retail (on-off sale) Malt Beverage License with Video Lottery TRANSFER from CCKT Inc dba Queen of Hearts Casino II, 316 East Boulevard, Suite 100
7. Fresh Start Convenience Stores, Inc dba Fresh Start-Rapid Valley #21, 3888 East Highway 44 for a Retail (on-off sale) Malt Beverage License with Video Lottery TRANSFER from Metanoia LLC dba Fresh Start-Rapid Valley #21, 3887 East Highway 44
Public Works Committee Consent Items
8. No. PW031015-01 Approve Change Order No. 2 to SECO Construction, Inc. for Utility Maintenance Facility, Project No. 13-2120 / CIP 50870, for an increase of $6,038.00.
9. No. PW031015-02 Approve Change Order No. 1 to PKG Contracting, Inc. for WRF UV Disinfection System and Post Aeration System Improvements, Project No. 14-2157/CIP No. 51017 for an increase of $22,399.00.
10. No. PW031015-03 Authorize Staff to Advertise for Bids for Harter Addition Sewer and Water Improvements, Project No. 14-2222 / CIP No. 51055. Estimated Cost: $250,000.00.
11. No. PW031015-04 Authorize Staff to Advertise for Bids for North Rapid Booster Station Reconstruction, Project No. 13-2080 / CIP No. 50812.A. Estimated Cost: $1,750,000.00.
12. No. PW031015-05 Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project Palmer Drive and Hogen Court, Project No. 15-2252 / CIP No. 50549. Estimated Cost: $175,000.00.
13. No. PW031015-06 Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project Forest Street and Juniper Street, Project No. 15-2245 / CIP No. 50844. Estimated Cost: $100,000.00.
14. No. PW031015-07 Authorize Staff to Advertise for Bids for Ready Mixed Concrete. Estimated Cost: $63,000.00
15. No. PW031015-08 Authorize Staff to Advertise for Bids for Hot Mixed Asphaltic Concrete. Estimated Cost: $161,000.00.
16. No. PW031015-09 Authorize Staff to Advertise for Bids for Limestone Gravel. Estimated Cost: $87,000.00.
17. No. PW031015-10 Authorize Mayor and Finance Officer to Sign Resolution No 2015-023, A Resolution to Approve the Sale of Water to the City of Box Elder on an Interim Basis Beginning April 1, 2015.
18. No. PW031015-11 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Bartlett and West for North Rapid Booster Pump Station Reconstruction, Project No. 13-2080 / CIP No. 50812.A, in the amount of $65,804.00.
19. No. PW031015-12 Authorize Mayor and Finance Officer to Sign Resolution No. 2015-024, Amended Construction Fee Resolution for Cliff Drive Sanitary Sewer Extension Project No. SS09-1830.
20. No. PW031015-13 Authorize Staff to Seek Proposals for Professional Services for 38th Street Reconstruction Phase 1, Project No. 15-2232 / CIP No. 50716.1 and 38th Street Reconstruction Phase 2, Project No. 15-2233 / CIP No. 50716.2.
21. No. PW031015-14 Authorize Staff to Negotiate Professional Consultant Services Contract with Advanced Engineering and Environmental Services, Inc. (AE2S) for Countryside Subdivision Water System Conversion.
22. No. PW031015-15 Authorize lowering the percentage of work that the Contractor must perform, with their own organization, from 50% to 35% for the North Rapid Booster Station Reconstruction, Project Number 13-2080, CIP # 50812.A.
23. No. PW031015-18 Deny per staff recommendation the request for abatement of Stormwater Drainage Utility Fee from Pine Lawn Memorial Park, Inc. 4301 Tower Road
24. No. PW031015-19 Approve per staff recommendation the request for Stormwater Drainage Utility fee abatement as follows: David S Lamb, 2015, $1,476.81; Jerold D Schuelke, 2015, $1,691.26; Southern Cross, LLC, 2015, $247.46; Jenner, LLC, 2015, $1,806.96; Drainage Commission, 2015, $57.15; Hansen-Larson Memorial Park, 2015, $3,494.26
25. No. PW031015-17 Renew Contract with Hawkins Inc. for Fluoride, Chlorine Gas, Sodium Hypochlorite, Citric Acid, Sodium Bisulfite, and Sodium Hydroxide for one year.
26. No. PW031015-16 Deny the request from Bartholin & Skenes, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Elk Vale Road for Tract A, Block 2 of Heartland Retail Center to be platted to Tract AR of Block 2, Heartland Retail Center.
Legal & Finance Committee Consent Items
27. No. LF031115-02 Authorize Mayor and Finance Officer to Sign Revised Wildland Urban Interface Community Assistance Grant Application
28. No. LF031115-11 Authorize Staff to Apply and Accept if Awarded a FEMA 2014 Staffing for Adequate Fire and Emergency Response (SAFER) Grant in the Approximate Amount of $935,055
29. No. LF031115-03 Acknowledge January 2015 Sales Tax Report
30. No. LF031115-04 Approve Request for Property Tax Abatement as Follows: Catholic Social Services (#64861), 2014, $14,444.82; Catholic Social Services (#64884), 2014, $717.50
31. No. LF031115-06 Authorize Mayor and Finance Officer to Sign Three Year Agreement for Services with Bertolotto Real Estate & Auction, Inc.
32. No. LF031115-07 Authorize Mayor and Finance Officer to Sign Emergency Solutions Grant Program Local Government Certification for Emergency Shelter Operations of $20,000
33. No. LF031115-08 Authorize the Purchase of Two (2) Chevrolet Silverado Pickups from Billion Auto, 5910 S. Louise Avenue, Sioux Falls, SD, State Contract #16673
34. No. LF031115-09 Authorize Submission of Historic Preservation Commission Certified Local Government Grant Application for 2015-2016 and Receipt of Funds Associated with the Grant
35. No. LF031115-10 Acknowledge report from Mike Miles on All Nighter Adult Softball Tournament and Request to Approve Tournament to be Held June 12-13, 2015.
36. No. CC031615-04.2 - Acknowledge discussion regarding Three Hour Parking in Non-Metered Areas Downtown.
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
37. No. CC031615-02.1 City Staff recommends referring the Ellsworth Air Force Base Water Meter Facility Relocation, Project No. W11-1936 / CIP No. 50830 to the March 31, 2015 Public Works Committee Meeting.
38. No. CC031615-02.2 Approve award of Total Bid for Water Treatment Plant Re-Roof, Project No. 15-2240 / CIP No. 51059 opened on March 10, 2015, to the lowest responsible bidder, Black Hills Industries, Inc. dba Black Hills Roofing Company in the amount of $376,504.00
39. No. CC031615-02.3 Approve award of Total Bid for Pavement Rehabilitation Project Red Rock Area Chip Seal, Project No. 15-2236 / CIP No. 50549 opened on March 10, 2015, to the lowest responsible bidder, Knife River Rapid City, in the amount of $180,034.00.
40. No. CC031615-02.4 City Staff recommends referring the E. Signal Drive and Crescent Drive Street and Utility Reconstruction Project., Project No. 12-2052 / CIP No. 50949 to the March 31, 2015 Public Works Committee Meeting.
41. No. CC031615-02.5 Approve award of total bid for Three (3) New Current Model Year Articulated Wheel (Front End) Loaders, opened March 10, 2015, to the lowest responsible bidder, Sheehan Mack Sales & Equipment, in the amount of $324,000.00.
42. No. CC031615-02.6 Approve award of total bid for Two (2) New Current Model Year Skid Steer Loaders, opened March 10, 2015, to the lowest responsible bidder, Jenner Equipment, in the amount of $39,500.00.
43. No. CC031615-02.7 Approve award of total bid for Sweeper Broom Refills, opened March 10, 2015, to the lowest responsible bidder, Capstone Solutions, in the amount of $15,600.00.
44. No. CC031615-02.8 Approve award of total bid for one Current Year Model E35 T4 ZTS Bobcat Compact Excavator, to the lowest responsible bidder, Jenner Equipment, in the amount of $44,080.
45. No. CC031615-02.9 Approve award of total bid for One (1) New Current Year Model 4 Wheel Drive Utility Work Machine Fully Compatible with Bobcat Skid Steer Loader Attachments, to the lowest responsible bidder, Jenner Equipment, in the amount of $24,900
46. No. CC030215-02.2 Waive Technical Irregularities in the Low Bid pursuant to SDCL 5-18A-5(6) and Approve Award of Base Bid and Alternate for 2013 Storm Damage Recovery Project, Project No. 14-2210 / CIP No. 51059 Opened on February 24, to the Lowest Responsible Bidder, Bolt Companies, Inc., in the Amount of $343,174.00.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 47 - 56
Open Public Comment Items 47 - 56
Close Public Comment
Ordinances
47. No. 15RZ003 - First Reading, Ordinance 6038, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by A request by Advanced Engineering for TJ Wojtanowicz for a Rezoning from Low Density Residential District to Medium Residential District for property located east of the intersection of Hoefer Avenue and Churchill Street.
Recommendation: Acknowledge Applicants' withdrawal
48. No. 15RZ004 - First Reading, Ordinance 6039, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by A request by Jake Boerger for a Rezoning from General Agricultural District to Light Industrial District for property located 2319 N. Plaza Drive.
Recommendation: Approve
49. No. 15OA002 First Reading, Ordinance No. 6036, An Ordinance to Amend Provisions Concerning Appointments to the Rapid City Planning Commission by Amending Sections 2.60.020, 2.60.030 and 2.60.100 of the Rapid City Municipal Code.
Recommendation: Approve
50. No. 15OA003 First Reading, Ordinance No. 6031, An Ordinance to Authorize the Planning Commission to Act as the Zoning Board of Adjustment by Amending Section 17.54.010 of the Rapid City Municipal Code.
Recommendation: Approve
51. No. 15OA004 First Reading, Ordinance No. 6037, An Ordinance to Change the Name of Rapid Street between Third and Fifth Street to Nikko Street and between Sixth Street and Mount Rushmore Road to Apolda Street by Amending Sections 10.48.010, 12.08.050 and 17.36.010 of the Rapid City Municipal Code.
Recommendation: Approve
Community Planning & Development Services Department Items
52. No. 15PL009 - A request by D.C Scott Surveyors, Inc. for Delores, A. Sjerven, Trustee for a Preliminary Subdivision Plan for proposed Lot 1 of Victra Subdivision No.2, generally described as being located at 7400 Longview Road.
Recommendation: Approve with Stipulations
53. No. 15PL014 - A request by Dream Design International, Inc. for a Preliminary Subdivision Plan for proposed Lot 3 of Block 1 of LaGrand Subdivision, generally described as being located approximately 1000 feet west of N. Elk Vale Road and north of Eglin Street.
Recommendation: Approve with Stipulations
54. No. 15PL015 - A request by Dream Design International, Inc. for a Preliminary Subdivision Plan for proposed Lot 1 of Block 1 of Shortcut Subdivision, generally described as being located in the northwest corner of E. Anamosa and Elk Vale Road.
Recommendation: Approve with Stipulations
Legal & Finance Committee Items
Public Works Committee Items
Compass Committee Items
CIP Committee Items
Other Board, Commission & Committee Items
Bids
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
55. No. CC031615-04.3 Rushmore Plaza Civic Center After-Action Review (AAR)
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
56. No. CC031615-04.1 Resolution No. 2015-026 Emergency Resolution Canvassing Vote for the Special Municipal Election Held March 10, 2015
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 57 - 62
Open Public Hearing - Items 57 - 62 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 57 - 62
CONSENT PUBLIC HEARING ITEMS Item 57 - 61
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
57. Continental Leisure Inc DBA Carousel Casino, 2050 W Main St for a Retail (on-off sale) Wine License
58. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 21, 2015 at Hurricane Fitness, 157 East Main North Street
59. South Dakota Democratic Party for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for March 26, 2015 at Prairie Edge, 606 Main Street
60. Rapid City Central High School Baseball for a SPECIAL EVENT Malt Beverage License for an Event Scheduled for March 21, 2015 at National Guard Armory, 3650 Range Road
Assessment Rolls
61. No. LF031115-05 Resolution No. 2015-011B Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 62
Assessment Rolls
62. No. LF022515-09 Resolution No. 2015-008B.1 Levying Assessment for Cleanup of Miscellaneous Property.
Recommendation: No Recommendation
BILLS
63. No. CC031615-01 Bill List for March 16, 2015
ADJOURN