ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Attorney's Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.

Please remember to turn all cellular phones off or to vibrate when entering the council chambers.

City of Rapid City, South Dakota
Tuesday, March 13, 2012; 12:30 p.m.

Roll Call and Determination of Quorum


Adoption of the Agenda  


General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  



CONSENT ITEMS -- Items 1 – 22


Public Comment opened – Items 1 – 22

Public Comment closed


Remove Items from the “Consent Items” and Vote on Remaining Consent Items


Approve Minutes


1)         PW031312-01 – Approve Minutes of February 28, 2012. 




2)         PW031312-02 – Confirm Appointment of Gavin Williams to the Rapid City Historic Preservation Commission.




      Approve Change Order


3)         PW031312-03 – Change Order #1F to Midwestern Mechanical for Fire Station #4 – Sprinkler System, Project No. FD11-1953, for an increase of $3,681.00.


      Authorize Staff to Advertise for Bids


4)         PW031312-04 – 2012 Microsurfacing Project, Project No. 12-2021 / CIP No. 50798. Estimated Cost: $200,000.00.


5)         PW031312-05 – East St. Joseph Street Joint Sealing – East Boulevard to Steele Avenue, Project No. 12-2028 / CIP No. 50445. Estimated Cost: $110,000.00.


6)         PW031312-06 – Street Rehabilitation Project – City Springs & Meadowwood Area, Project No. 12-1984 / CIP No. 50549. Estimated Cost: $400,000.00.


7)         PW031312-07 – Street Department Pickups. Estimated Cost: $95,000.00.


8)         PW031312-26 – Solar Bike Path Lighting, Project No. 12-2009. Estimated Cost: $266,000.00.


      Authorize Mayor and Finance Officer to Sign


9)         PW031312-08 – Agreement with Steve Becher for the right to harvest alfalfa from a certain property owned by the City of Rapid City in the amount of $8,606.00.


10)      PW031312-09 – Professional Services Agreement with HDR Engineering, Inc. for 5th Street and Texas Street Traffic Signal, Project No. 12-1996 / CIP No. 50897, in the amount of $14,975.00.


11)      PW031312-10 – Amendment No. 1 to the Professional Services Agreement with HDR Engineering, Inc. for St. Patrick Street Odor Control Facility, Project No. SS09-1825 / No. 50774, in the amount of $3,400.00.


12)      PW031312-11 – Amendment No. 1 to the Professional Services Agreement with FMG Inc. for Elm Avenue Phase 4, Project No. ST10-1777 / No. 50643, in the amount of $10,380.00.


13)      PW031312-12 – Resolution No. 2012-031 Authorizing Submittal of a Drinking Water Facilities Funding Application for Renewal of Consolidated Grant 2010G-203 and Authorize the Mayor as Signatory for Items Related to the Grant.


14)      PW031312-29 – Agreement between the City of Rapid City and Olsen Development Company, Inc. regarding the design and construction of street and utility improvements within the Promise Road Right of Way.


      Rapid Transit Division


15)      PW031312-13 – Authorize staff to submit grant application to Federal Transit Administration (FTA) for operating assistance for the amount of $1,670,830.00.


16)      PW031312-14 – Authorize staff to submit grant application to the Federal Transit Administration (FTA) for capital assistance for the amount of $1,680,000.00.


      Street Division


17)      PW031312-23 – Acknowledge Snow Removal Budget Report.


      Water Reclamation Division


18)      PW031312-27Request Authorization to Purchase a ¾ ton Pickup from McKie Ford for $22,907.00 Using Bid Price in State Contract #16220.


19)      PW031312-28Request Authorization to Purchase a Utility Vehicle from Beck Motors for $25,107.00 using State Contract #16216.




20)      PW031312-15Authorize Staff to Seek Proposals for Professional Planning and Design Services for the Meadowbrook Golf Course Bunker Designs and Ten-Year Capital Improvement and Maintenance Plan, Project No. PR12-6101.


21)      PW031312-22Authorize Staff to Seek Proposals for 2012 Custodial Services at Various Facilities with the Park System; Including Restroom Facilities, Picnic Shelters, and Shop Areas. 




22)      PW031312-16 – Authorize Mayor and Finance Officer to Sign a Resolution Appointing an Applicant Agent for the Rapid City Fire Department’s FEMA Hazard Mitigation Grant Program Grant Applications.







Public Comment openedItems 23 – 29

Public Comment closed




      Engineering Services Division


23)      PW031312-17Request from Kevin Wilan for an Exception to Waive the Requirement to Install Sidewalk per City Ordinance 12.16.080 for the Property located at 2501 East Saint Francis Street – Lots 11 and 12 of Block 6 of the Rapid Valley Subdivision, Section 8, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota.  (Generally Located Along the Pecan Lane and East Saint Francis Street)


24)      PW031312-18 – Appeal of Denial of Request for Exception to Waive the Requirement for a Second Access for 120 Dwelling Units Regarding the Proposed Re-Platting of Lot 4, Block 3, Nielsen Subdivision, Section 18, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota. (6280 Tittle Springs Place – Dark Canyon Road Area)


25)      PW031312-24 – Update on South 5th Street Improvements (Wal-Mart Area).


      Rapid Transit Division


26)      PW031312-25 – Update on Transit and School Busing Proposal.




27)      PW031312-19 – Parks and Recreation Department Report – Jerry Cole.


28)      PW031312-20 – Update on Mountain Pine Beetle Program.




29)      PW031312-21Update on the Survivable Space Initiative – Tim Weaver.