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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, January 30, 2007; 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum  

Approve Minutes of January 9, 2007

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)  No. PW081506-01 – Request by Founders Park LLC to allow a retaining wall to be located in right-of-way along property legally described as the W1/2 NW1/4 SE1/4, Section 35, T2N, R7E, BHM, Rapid City , Pennington County , South Dakota .  (Continued from the August 15, August 29, September 12, September 26, November 14, and November 28, December 12, 2006, and the January 9, 2007 Public Works Committee Meeting)

2)  No. PW013007–01 - Request by Advanced Engineering to consider a Proposal for the City of Rapid City to provide Water Service to Green Valley AES Project No: 05-068.

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3)  No. PW091206-04  - Unbilled Water Usage – Alderman Kroeger  (Continued from the September 12, 2006 Public Works Committee Meeting)

4)  No. PW010907-01 - Report on the traffic situation and safety issues in the West Nike Road area.  (Continued from the December 12, 2006 and the January 9, 2007 Public Works Committee Meeting)

5)  No. PW010907-02 – Report on odor issues at the Material Recovery Facility – Alderman Schumacher  (Continued from the January 9, 2007 Public Works Committee Meeting)

6)  No. PW010907-03 - Big Sky Additional School Crossing Signs– Alderman Hadcock (Continued from the December 26, 2006 and the January 9, 2007 Public Works Committee Meeting)

7)  Discussion on use of property adjacent to the Executive Golf Course – Alderman Olson

8)  Discussion of Trusty Unit on Creek Drive and Ash Avenue – Alderman Schumacher

PUBLIC WORKS DIRECTOR’S ITEMS

9)  No. PW010907-17 -  Removal of dead trees from Wildwood Drive and Sheridan Lake Road (Referred from the January 15, 2007 City Council Meeting)

10) No. PW013007-02 - Report on Disposition of Lot 1, Vineyard Subdivision

BID AWARD

11) No. CC011507-02 - Approve bid award for the Rapid City Fire Department Burn Building Project No. FD07-1634 (opened January 9, 2007 )

APPROVE CHANGE ORDER

12) No. PW013007-03 - Change Order No. 1 for Downtown Banner Poles Project No. MIP06-1602 / CIP No. 50654 to MAC Construction Company, Inc. for an increase of $5,259.00

13) No. PW013007-04 - Change Order No. 1F for East Saint Louis Street Reconstruction Project No. SSW05-1309 / CIP No. 50468 to Hills Materials Company for a decrease $15,689.02

14) No. PW013007-05 - Change Order No. 1F for Cambell Street from Minnesota Street to Saint Patrick Street Project No. SSW04-1393 to Stanley J. Johnsen Concrete Contractor, Inc. for a decrease of $8,375.48

15) No. PW013007-06 - Change Order No. 1 for Meade Street Reconstruction - Phase 1, East Meade Street from Birch Avenue to Hoefer Court Project No. DR03-1333 / CIP NO. 50145 to Highmark, Inc. for a decrease of $6,905.00

16) No. PW013007-07 - Change Order No. 1F for 2006 Neighborhood Mill & Overlay Projects - Various Locations Project No. ST06-1573 / CIP No. 50636 to Simon Contractors of SD, Inc. for a decrease of $12,327.78

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

17) No. PW013007-08 - Downtown Alley Resurfacing 2007 - Concrete Milling And Asphalt Overlay; Project No. ST07-1627 / CIP #50379

18) No. PW013007-09 - Haines Avenue PCC Pavement Repair and Replacement, Joint Sealing; Project No. STCM07-1626 / CIP #50445

19) No. PW013007-10 - Block 12 Sanitary Sewer Extension, Millard Addition, Project Number SS06-1625 / CIP #50670

20) No. PW013007-11 - South Robbinsdale Drainage Improvements, Elements 2 & 4; Project No. DR05-1485 / CIP #50556

21) No. PW013007-12 - Sheridan Lake Road PCC Pavement Repair and Replacement; Project No. STCM07-1636

22) No. PW013007-13 - 2007 Mill & Overlays, Various Locations; Project No. ST07-1640 / CIP #50549

23) No. PW013007-14 - Mountain View Cemetery Irrigation System – Phase 2; Project No. PR07-1629 / CIP #50090

24) No. PW013007-15 - Dahl Fine Arts Expansion; Project No. IDP04-1367

25) No. PW013007-16 – 1.  Well #12 and Stoney Creek Booster Station; Project No.: W03-953 / CIP 50318.  2.  Request authorization to lower the percentage of work that the General Contractor must perform from 50% to 25% for the Well #12 and Stoney Creek Booster Station; Project No. W03 - 953 / CIP #50318 by modifying paragraph 7.40 of Section 7 General Conditions of the City of Rapid City Standard Specifications for Public Works Construction 2004 Edition

26) No. PW013007-17 - Omaha Street Corridor Enhancement Project Ph. 1 - South Memorial Park ; Project No. PR03-1287

27) No. PW013007-18 - Clark Street Sanitary Sewer Extension; Project No. SS06-1480 / CIP #50587

28) No. PW013007-19 - One (1) each Sander / Spreader – Streets Division

29) No. PW013007-20 - One (1) Class 8 Tandem Axle Dump Truck – Streets Division

30) No. PW013007-21 - One (1) Utility Work Machine – Parks and Recreation Department

31) No. PW013007-22 - One (1) Tractor – Parks and Recreation Department

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

32) No. PW013007-23 - Professional Services Agreement between the City of Rapid City and Advanced Engineering & Surveying, Inc. for the Saint Andrew Street Reconstruction Project No. ST07-1604 / CIP #50410 for an amount not to exceed $85,425.00

33) No. PW013007-24 - Professional Services Agreement between the City of Rapid City and Ferber Engineering for the East Mall Drive Connection – North LaCrosse Street to East North Street; Project No. ST06-1334b, SSW06-1334b, and EM1608(3)-PCN 012F / CIP #50521 for an amount not to exceed $639,044.00

34) No. PW013007-25 - Facilities Relocation Agreement between the City of Rapid City and Montana Dakota Utilities for the relocation of a gas main for Highway 44 and Elk Vale Water Main Loop; Project No. W03-1248 for an estimated cost of $25,000.00

35) No. PW013007-26 - Temporary Construction Easement for the purpose of constructing the Philadelphia Street Bypass project

36) No. PW013007-27 - Amendment No. 1 to the Professional Services Agreement between the City of Rapid City and Kadrmas Lee and Jackson for the East Anamosa Street Extension LaCrosse Street to Century Road Project No. ST04-1397 for an amount not to exceed $407,781.00

37) No. PW013007-28 - Professional Services Agreement between the City of Rapid City and Pfluger Associates Architects, L.P. for the Rapid City Performing Arts Center Project No. IDP07-1641 for an amount not to exceed $53,865.00

38) No. PW013007-29 – Professional Services Agreement between the City of Rapid City and Kadrmas, Lee and Jackson for 43rd Court Water Main Reconstruction ST06-1529 / CIP #50606 for an amount not to exceed $142,273.40

39) No. PW013007-30 – Professional Services Agreement between the City of Rapid City and American Engineering Testing, Inc. for 2007 Geotechnical Investigations Project No. ST07-1605 / CIP #50592 for an amount not to exceed $20,000.00

ENGINEERING DIVISION

40) No. PW013007-31 - Request Authorization to Seek Proposals for Engineering Services for Project W07-1631 CIP #50465 Memorial Park and Farlow Avenue Water Main Reconstruction

41) No. PW013007-32 - Request Authorization to Seek Proposals for Professional Consultant Services for the design and construction administration of improvements to City Property located at 800 East Centre Street (former Zig’s Electric) in Rapid City

42) No. PW013007-33 - Set Time and Date for hearing on March 5, 2007 , for the final assessment roll for 6th Street and Hillsview Drive Watermain Extension Project W05-1521

43) No. PW122606-11 - Request clarification from Council on ordering in sidewalk on the north side of Canyon Lake Drive between Dakota Drive and Sheridan Lake Road as shown as Item No. 11 on the January 2, 2007 City Council Meeting Agenda

RAPID TRANSIT SYSTEM

SOLID WASTE DIVISION

STREET DIVISION

44) No. PW013007-34 - Request permission to purchase two (2) ¾ ton, 4x4 extended cab, long box pickups from State Contract #14996, Item #50 from Murdo Ford of Murdo, SD for a cost of $21,779.00 each

WATER DIVISION

WATER RECLAMATION DIVISION

DEPARTMENT OF GROWTH MANAGEMENT

45) No. PW013007-35 - Appeal from Russell Puckett, Medicine Root Development, Kyle South Dakota regarding the denial of moving permit for structures to be moved from Pennington County to 5201 Pinedale Heights in Rapid City

DEPARTMENT OF PARKS AND RECREATION

46) No. PW013007-36 - Request permission to purchase One (1) 2007 Ford F150 Regular Cab Long Box Pickup from State Contract #14996, Item #35 from Murdo Ford for a cost of $15,844.00

ADJOURN