AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Tuesday, September 8, 2015
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Honoring Our Patriots Day Proclamation
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 2 - 48
Open Public Comment Items 2 - 39 (3-minute time limit per speaker)
Close Public Comment
CONSENT ITEMS Items 2 - 39
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
2. Approve Minutes for the August 17, 2015 Regular Council meeting and the Minutes of the August 11, 2015 and August 19, 2015 Special Council meetings.
Vacations of Right-Of-Way Set for Hearing (October 5, 2015)
3. No. 15VR011 - A request by Dream Design International, Inc. for a Vacation of a Section Line Highway for property generally described as being located southwest of East Minnesota Street.
Alcoholic Beverage License Applications Set for Hearing (September 21, 2015)
4. MG Oil Company dba Sam's II, 2730 West Main Street, Suite B for a Retail (on-off sale) Malt Beverage License with Video Lottery TRANSFER from Hungrys Restaurants Inc dba Marlins Roadhouse Grill, 2803 Deadwood Ave.
5. LifeScape Foundation for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 2, 2015 at LifeScape, 7110 Jordan Drive.
Public Works Committee Consent Items
6. No. PW090115-01 Confirm the Appointment of Mark Jobman as Alternate #2 to fill the unexpired term of Jonathon Pinkark who has submitted his resignation to the Planning Commission. Galen Hoogestraat will move from Alternate #2 to Alternate #1.
7. No. PW090115-13 Confirm the Reappointment of Danielle Weibers to the Air Quality Board.
8. No. PW090115-02 Approve Change Order #4 to RCS Construction for Horace Mann Pool and Park Project #11-1942 / CIP No. 50864 for an increase $27,598.00.
9. No. PW090115-03 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and FMG Inc for 9th Street Reconstruction Fulton Street to Columbus Street, Project No. 14-2208 / CIP No. 50435, in the amount of $2,370.00.
10. No. PW090115-04 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and HDR Engineering Inc. for Water Reclamation Facility Trickling Water Filter and Effluent Solids Reduction Improvements, Project No. 13-2123 / CIP No. 50970, for a decrease of $449,174.19.
11. No. PW090115-05 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Kadrmas, Lee and Jackson Inc. for Professional Services for Nordby Lane Reconstruction, Project No. 14-2175 / CIP No. 50803, in the amount of $8,364.47.
12. No. PW090115-06 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Advanced Engineering and Environmental Services Inc. for Construction Professional Services for Countryside Subdivision Water System Conversion, Project No. 15-2257 / CIP 51086, in the amount of $12,182.00.
13. No. PW090115-07 Authorize Mayor and Finance Officer to Sign Waiver of Right to Protest with Paul and Lori Sauser for a future assessment of the installation of water, sewer, pavement, curb, gutter, sidewalk, handicap ramps and street light conduit in Earth Drive and Legacy Lane as they abut Lot 7A of Block 1 located in Section 11, in T1N, R8E, BHM, Rapid City, Pennington County, South Dakota.
14. No. PW090115-08 Authorize Mayor and Finance Officer to Sign Waiver of Right to Protest with Paul and Lori Sauser for a future assessment of the installation of water, sewer, pavement, curb, gutter, sidewalk, handicap ramps and street light conduit in Earth Drive; and installation of sewer, pavement, curb, gutter, sidewalk, handicap ramps and street light conduit in Long View Road as they abut Lot 7B of Block 1 located in Section 11, in T1N, R8E, BHM, Rapid City, Pennington County, South Dakota.
15. No. PW090115-09 Approve Policy Concerning Maintenance of Irrigation Ditches When Intersecting City Right of Way or Utilities.
16. No. PW072815-09 Authorize Mayor and Finance Officer to Sign Memorandum of Agreement between the City of Rapid City and Rapid City Independent School District 51-4 for a Horticulture Garden to be placed on City parkland near Central High School.
17. No. PW090115-10 Authorize Staff to Purchase a Dump Truck from Eddie's Truck Center for the Storm Water Division in the amount of $124,860.00 using the 2015 Water Division bid approved on April 6, 2015.
18. No. PW090115-11 Authorize staff to advertise for bids for Park Facility Custodial Services.
19. No. 15CA001 Approve a request by the City of Rapid City for an Amendment to the Comprehensive Plan by adopting the Plan Rapid City Comprehensive Plan Quarterly Update and ratifying the Plan Rapid City Comprehensive Plan approved in April 2014.
20. No. PW090115-12 Authorize Staff to Advertise for Bids for Skyline Wilderness Area Hazardous Fuel Removal.
21. No. CC081715-04.2 Request the Mayor to authorize staff to work with the SDDOT to have colored concrete installed in the boulevards with the City paying for the cost of the colored concrete that is not already being paid for by the SDDOT and that staff update the City Council on the Mt Rushmore Road Construction project and budget.
Legal & Finance Committee Consent Items
22. No. LF090215-01 Confirm Appointment of Thomas Lessin to the Community Investment Committee to Fill the Unexpired Term of Thomas Golden
23. No. LF090215-02 Confirm Reappointment of Caleb Arceneaux and New Appointment of Maureen Gustafson and Regina Rhodes to the Hotel Business Improvement District (BID) Board
24. No. LF090215-03 Confirm Reappointment of Anna Huntington to Performing Arts Board
25. No. LF090215-04 Authorize the Mayor and Finance Officer to Sign Memorandum of Understanding between the City of Rapid City and the Good Samaritan Society
26. No. LF090215-05 Approve Update to Midcontinent Communications to Increase Bandwidth for Fire Stations
27. No. LF090215-06 - Acknowledge June 2015 Sales Tax Report
28. No. LF090215-07 Acknowledge July 2015 General Fund Cash Balance Report
29. No. LF090215-08 Resolution No. 2015-086A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
30. No. LF090215-09 Resolution No. 2015-087 Declaring Miscellaneous Personal Property Surplus
31. No. LF090215-10 Authorize Mayor and Finance Officer to Sign FY 2015 Community Development Block Grant (CDBG) Contract for Lutheran Social Services Arise Youth Center
32. No. LF090215-11 Authorize Mayor and Finance Officer to Sign Indenture of Restrictive Covenants and FY 2015 Community Development Block Grant (CDBG) Contract for Lutheran Social Services Stepping Stones
33. No. LF090215-12 Authorize Mayor and Finance Officer to Sign FY 2015 Community Development Block Grant (CDBG) Contract for Youth & Family Services Counseling
34. No. LF090215-13 Authorize Mayor and Finance Officer to Sign Real Property Purchase Agreement Between the City of Rapid City and Pennington County for Property Located at 703 Adams Street.
CIP Committee Consent Items
Compass Committee Consent Items
Community Planning & Development Services Department Consent Items
35. No. 15AN001 - A request by City of Rapid City for a Petition for Annexation for property generally described as being located at 3400 N. Elk Vale Road.
Bid Award Consent Items
36. No. CC090815-02.1 Approve award of Total Schedule A and B plus Alternate 1 for Country Road Water Transmission Main Extension North Rapid High Level and Country Road and 143rd Avenue Water Transmission Main Extension Low Level Project No. 14-2173 & 14-2174 / CIP No. 50460 & 50920 opened on September 1, 2015, to the lowest responsible bidder, Lind Exco, Inc., in the amount of $2,000,922.55.
37. No. CC090815-02.2 Approve award of base bid One (1) New Current Model Year Articulated Loader (Medium), opened September 1, 2015, to the lowest responsible bidder, Sheehan Mack Sales, in the amount of $243,500.00.
38. No. CC090815-02.3 Approve award of base bid without trade-in One (1) New Current Model Year Articulated Loader (Large), opened September 1, 2015, to the lowest responsible bidder, Butler Machinery, in the amount of $376,300.00.
39. No. CC090815-02.4 Approve award of base bid with no trade-in for Two (2) New Current Model Year Skid Steer Loaders, opened September 1, 2015, to the lowest responsible bidder, RDO Equipment Co., in the amount of $101,000.00.
Continued Consent Items (NONE)
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 40 - 48
Open Public Comment Items 40 - 48 (3-minute time limit per speaker)
Close Public Comment
Ordinances
40. No. LF081215-18 Second Reading, Ordinance No. 6068, Supplemental Appropriation No. 3 for 2015.
Recommendation: Approve
41. No. LF090215-14 Resolution No. 2015-091 Resolution of Intent to Take the Statutorily Authorized Increase in Property Tax Revenue as Part of the Annual Appropriation Ordinance for 2016.
Recommendation: Deny (3-2)
42. No. LF081215-19 Second Reading, Ordinance No. 6069, FY2016 Appropriation Ordinance.
Recommendation: Forward without Recommendation (3-2)
43. No. 15RZ015 - First Reading, Ordinance 6071, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by City of Rapid City for a Rezoning from No Use District to Low Density Residential I District for property generally described as being located at 3400 N. Elk Vale Road.
Recommendation: Approve
44. No. 15RZ016 - First Reading, Ordinance 6072, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Donna J. Lippert for a Rezoning from General Commercial District to Medium Residential District for property generally described as being located at 727 Franklin Street.
Recommendation: Approve
45. No. 15RZ017 - First Reading, Ordinance 6073, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Renner and Associates, LLC for a Rezoning from General Commercial District to Office Commercial District for property generally described as being located at 1240 East Minnesota Street.
Recommendation: Approve
Public Works Committee Items
Legal & Finance Committee Items
CIP Committee Items
Compass Committee Items
Community Planning & Development Services Department Items
46. No. 15PL065 - A request by Dream Design International Inc. for a Preliminary Subdivision Plan for property generally described as being located at south of Marlin Drive between Creek Drive and E. Minnesota Street.
Recommendation: Approve with Stipulations
47. No. 15PL066 - A request by Renner and Associates, LLC for Joseph L Theberge for a Preliminary Subdivision Plan for property generally described as being located at 8105 W. Highway 44.
Recommendation: Approve with Stipulations
Other Board, Commission & Committee Items
Bid Awards
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Motion for Delivery of Items from Committee
48. Motion for Delivery of Items from Committee: No. LF081215-17 Second Reading, Ordinance No. 6070, An Ordinance Reclassifying the Executive Assistant/Program Coordinator Within the Mayor's Office so the Position is No Longer an Officer of the City by Repealing Section 2.12.070 of the Rapid City Municipal Code. Mayor Steve Allender
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 49 - 51
Open Public Hearing (comment) - Items 49 - 51 (3-minute time limit per speaker)
[Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment) - Items 49 - 51
CONSENT PUBLIC HEARING ITEMS Item 49 - 50
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
49. Backroom Productions, Inc for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 23, 2015 at Barefoot Dance Studio, 412 5th Street
50. Black Hills Mountain Bike Association for a SPECIAL EVENT Malt Beverage License for an Event Schedule for September 12, 2015 at Founders Park, Tract 17, Rapid City Greenway Tract
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 51
51. No. CC090815-04.1 - Approve Lease Agreement Between the City of Rapid City and the Rapid City Club for Boys
BILLS
52. No. CC090815-01 Bill List for September 8, 2015
ADJOURN