AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, June 15, 2015
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Employee Awards
2. Rapid City Beautification Committee Yard of the Month: Mary Lou Clark, Ward 2
3. Veteran of the Month: Anthony Espinoza, Ellsworth AFB
4. Citizen of the Month: Dr. Charles Lindly, Ward 5
5. Source America State/Local Government Official Award presented by Black Hills Works
6. Year of Reconciliation Proclamation
EXECUTIVE SESSION to discuss pending or proposed litigation.
STAFF DIRECTON
7. No. CC061515-04.3 Authorize Mayor and Finance Officer to sign Settlement Agreement with Randy Hveem
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
Mayor's Items
8. No. CC061515-04.1 Report from the Rapid City Public Libraries Board (Annual Report; Library Services Update) Rod Pettigrew, Chairperson; Jim McShane, Rapid City Public Libraries Director; Sean Minkel, Rapid City Public Libraries Assistant Director
NON-PUBLIC HEARING ITEMS -- Items 9 - 50
Open Public Comment Items 9 - 42
Close Public Comment
CONSENT ITEMS Items 9 42
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
9. Approve Minutes for the June 1, 2015 Regular Council meeting and the June 5, 2015 Special Council meeting.
Vacations of Right-Of-Way Set for Hearing (July 20, 2015)
9a. No. 15VR003 A request by Ferber Engineering Company for Black Hills Corporation for a Vacation of Right of Way for property generally described as being located in the southeast quadrant of the intersection of Catron Boulevard and Les Hollers Way
Alcoholic Beverage License Applications Set for Hearing (July 6, 2015)
10. Black Hills Center for Equality for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for July 18, 2015 at Wilson Park, 1755 Mt Rushmore Road
Public Works Committee Consent Items
11. No. PW060915-01 Approve Change Order No. 2F to RCS Construction for Twilight Drive and Anderson Road Water Transmission Main Extension, Project No. 12-2012 / CIP No. 50899, for a decrease of $223,565.75.
12. No. PW060915-02 Approve Change Order No. 1F to Hills Materials Company for Pavement Rehabilitation Project Ram Lane & Chief Drive, Project No. 14-2162 / CIP No. 50549, for an increase of $911.50.
13. No. PW060915-04 Authorize Staff to Advertise for Bids for Countryside Subdivision Water System Conversion, Project No. 15-2257 / CIP No. 51086. Estimated Cost: $820,000.00.
14. No. PW060915-05 Authorize Staff to Advertise for Bids for Sanitary Sewer Extension Block 33 South Boulevard Addition, Project No. 15-2230 / CIP No. 51078. Estimated Cost: $50,000.00.
15. No. PW060915-06 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Banner Associates Inc. for Professional Services for Water Reclamation Facility (WRF) Potable Water Improvements, Project No. 15-2266 / CIP No. 51079, in the amount of $58,275.00.
16. No. PW060915-07 Authorize Mayor and Finance Officer to Sign Amendment No. 3 to an Agreement between the City of Rapid City and Kadrmas, Lee and Jackson for Professional Services for East Boulevard / East North Street Reconstruction, Project No. 05-1511 / CIP No. 50142, in the amount of $105,136.50.
17. No. PW060915-08 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Sperlich Consulting Inc. for Construction Professional Services for Saint Andrew Street and Saint Charles Street Sanitary Sewer and Water Extension and Reconstruction, Project No. 14-2168 / CIP No. 50959, in the amount of $236,230.00.
18. No. PW060915-09 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. for Professional Services for Mount Rushmore Road Utilities Reconstruction Saint James Street to Kansas City Street, Project No. 13-2139 / CIP No. 50950, in the amount of $18,422.00.
19. No. PW060915-10 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Bartlett & West for Professional Services for Red Rocks Booster Pump Station Upgrades, Project No. 14-2177 / CIP No. 50812.B, in the amount of $13,000.00.
20. No. PW060915-11 Request Authorization to Seek Proposals for Engineering Services for Seger Drive Reconstruction 143rd Avenue to La Crosse Street, Project No. 15-2268 / CIP No. 50277.1-4. Estimated Project Cost: $3,750,000.00
21. No. PW060915-12 Approve Request from Dream Design International, Inc. for a Variance to Waive the requirement to install Sidewalk per City Ordinance 12.08.060 along Catron Boulevard for the proposed Buffalo Crossing Development.
22. No. PW060915-13 Approve Request from Black Hills Corporation for a Variance to Waive the requirement to install Sidewalk per City Ordinance 12.08.060 on the north side of proposed Energy Park Drive for the property located southwest of intersection of Highway 16 and Catron Blvd.
23. No. PW060915-14 Approve Request for Stormwater Drainage Utility Fee Abatement as follows: Fay E. Bice, Trustee, 2015, $757.42; Bonnie L. Flyte, 2015, $82.37.
24. No. PW060915-16 Approve Change Order No. 1 to RCS Construction, for an increase of $15,551.05 for Skyline Wilderness Park Trailhead Development Project No. PR13-6109 / CIP51002.
25. No. PW052615-08 Authorize Staff to Advertise for Bids for 2015 Out of the Dust, Project No. 15-2265 / CIP No. 50297. Estimated Cost: $100,000.00.
26. No. PW060915-03 Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project Big Sky Area Chip Seal, Project No. 15-2269 / CIP No. 50844. Estimated Cost: $125,000.00.
27. No. PW060915-15 Approve the Updated Priority List for Out of the Dust Projects.
28. No. PW060915-17 Approve Resolution No. 2015-060 Establishing a Moratorium on Consolidation Plats and Lot Line Adjustment Plats to Allow for Amendment to Rapid City Municipal Code 16.08.100.
29. No. 15TP016 Approve Resolution #2015-058 to remove Urban Systems Projects from the 2015-2018 Statewide Transportation Improvement Program.
30. No. PW060915-18 Approve with the requirement to sign a Waiver of Right to Protest the request from Dream Design International, Inc. for a Variance to Waive the requirement to install Sidewalk per City Ordinance 12.08.060 on the east side of proposed Healing Way north of Tatanka Court within the proposed Buffalo Crossing Development.
31. No. PW060915-20 Request the Mayor to Authorize Staff to develop a policy regarding irrigation ditches located below city streets and utilities for presentation to the City Council in July and to look at an agreement with Zandstra for the current project.
Legal & Finance Committee Consent Items
32. No. LF061015-01 - Authorize Staff to Apply for 2015 COPS Grant, and accept if awarded.
33. No. LF061015-02 Authorize Mayor and Finance Officer to Sign Termination of Agreement between the City of Rapid City and NRG Consulting Services, LLC
34. No. LF061015-03 - Approve Request for Property Tax Abatement as Follows: Rapid City Peace Officers/Fraternal Order, 2014, $7,779.92
35. No. LF061015-05 Resolution No. 2015-059 Declaring Miscellaneous Personal Property Surplus
36. No. LF052715-15 Approve FY 2014 Caper and Authorize Mayor and Finance Officer to Sign FY2014 SF-424 and Certifications
37. No. CC061515-04.5 - Approve Request by Dan Senftner for 10 Hour Meters on Kansas City Street between Sixth Street and Seventh Street.
38. No. LF061015-06 Acknowledge Receipt of Proposed Downtown BID Assessment Roll and Approve Resolution No. 2015-056A Fixing Time and Place for Hearing on Assessment Roll for a Business Improvement District 2015.
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
39. No. CC061515-02.1 Approve award of Total Bid for Water and Sewer Extension - Alley Block 3 Flormann Addition and St. Cloud St. and St James Street Sewer Extension, Project No. 14-2152 & 14-2206 / CIP No. 50961.2 & 51053 opened on June 9, 2015, to the lowest responsible bidder, Rapid Construction, LLC, in the amount of $377,880.10.
40. No. CC061515-02.2 Approve award of Total Bid for Sanitary Sewer Main Extension - Alley Block 13 S. Boulevard Addition and Ninth St., Project No. 14-2153 / CIP No. 50961.3 opened on June 9, 2015, to the lowest responsible bidder, Rapid Construction, LLC, in the amount of $141,577.13.
41. No. CC061515-02.3 Reject all Bids for 9th Street Reconstruction Columbus to Fulton Street, Project No. 14-2208 / CIP No. 50959 opened on June 9, 2015, and rebid at a later date.
42. No. CC061515-02.4 Approve award of total bid for Rubber Tracked Mini Excavator, opened June 9, 2015, to the lowest responsible bidder, Jenner Equipment, in the amount of $57,317.00.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 43 - 50
Open Public Comment Items 43 - 50
Close Public Comment
Ordinances
43. No. PW052615-18 Second Reading, Ordinance No. 6060, An Ordinance to Revise the Regulations Relating to Private Water and Sewer Service Lines by Amending Chapter 13.12 of the Rapid City Municipal Code.
Recommendation: Approve
44. No. LF061015-09 Approve Resolution No. 2015-061 Establishing Criteria for Prioritizing Replacement of Private Non-Conforming Sewer and Water Service Lines Per Chapter 13.12 of the Rapid City Municipal Code.
Recommendation: Approve
45. No. LF061015-07 First Reading, Ordinance No. 6061, An Ordinance to Revise the Provisions for Management and Administration of the Municipal Airport by Amending Chapter 2.72 of the Rapid City Municipal Code.
Recommendation: Approve
46. No. LF061015-08 First Reading, Ordinance No. 6062, An Ordinance to Revise the Provisions Regulating Activities and Operations at the Municipal Airport by Amending Chapter 13.28 of the Rapid City Municipal Code.
Recommendation: Approve
47. No. 15RZ011 - First Reading, Ordinance 6057, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by M. G. Oil Company, Troy Erickson, President for a Rezoning from Neighborhood Commercial District to General Commercial District for property generally described as being located at 310 East Fairmont Boulevard.
Recommendation: Deny
Community Planning & Development Services Department Items (NONE)
Legal & Finance Committee Items (NONE)
Public Works Committee Items
48. No. PW060915-19 Deny Exception Request to waive the requirement to construct a portion of Golden Eagle Drive as it abuts proposed Tract 1 of Copper Ridge Subdivision.
Recommendation: Deny (4-1)
Compass Committee Items
CIP Committee Items
Other Board, Commission & Committee Items
Bids
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
49. No. CC061515-04.2 Update on Fairgrounds and Central States Fair Events Ron Jeffries
50. No. CC061515-04.4 Mayoral Transition Update
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 51 - 55
Open Public Hearing - Items 51 - 55
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 51 - 55
CONSENT PUBLIC HEARING ITEMS Item 51 - 52
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
51. Patrick Hall dba Phatty McGee's, 321 7th Street for a Retail (on-sale) Liquor License TRANSFER from Phatty McGee's Inc dba Phatty McGee's Inc, 321 7th Street
Assessment Rolls
52. No. LF061015-04 Resolution No. 2015-047B Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Items 53 - 55
53. No. 15VR002 - A request by Fisk Land Surveying and Consulting Engineers, Inc for ICON Holdings, LLC for a Vacation of Right of Way for property generally described as being located at Northview Drive and Silver Nugget Drive.
Recommendation: Approve with Stipulations
54. No. 15RZ007 - Second Reading, Ordinance 6051, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International Inc for a Rezoning from General Commercial District to Low Density Residential District II for property generally described as being located southeast of the intersection of Marlin Drive and Minnesota Street.
Recommendation: Approve
55. No. 15RZ009 - Second Reading, Ordinance 6054, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International Inc for a Rezoning from General Commercial District to Office Commercial District for property generally described as being located southeast of the intersection of Marlin Drive and East Minnesota Street.
Recommendation: Approve
BILLS
56. No. CC061515-01 Bill List for June 15, 2015
ADJOURN