AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, July 21, 2014
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Citizen of the Month, Wayne Erickson
2. Veteran of the Month, Jim Schneider
3. Rapid City Beautification Committee Yard of the Month, Cecil Maxwell, Ward 4
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 4 56
Open Public Comment Items 4 50
Close Public Comment
CONSENT ITEMS Items 4 50
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
4. Approve Minutes for the July 7, 2014 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (August 4, 2014)
5. LaCrosse Hospitality DBA Ramada, 1902 N LaCrosse St for a Retail (on-sale) Liquor License TRANSFER from Viper LLC DBA Reunion Lounge/Ramada, 1902 N LaCrosse St
6. LaCrosse Hospitality DBA Ramada, 1902 N LaCrosse St for a Package (off-sale) Malt Beverage License TRANSFER from Viper LLC DBA Reunion Lounge/Ramada, 1902 N LaCrosse St
7. Main Street Square for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 24, 2014 at Main Street Square, 526 Main Street and the portion of Sixth Street from north of St. Joseph Street to south of Apolda Street.
Public Works Committee Consent Items
8. No. PW071514-02 Approve Change Order #1 to Scull Construction Service, Inc. for Block 75 Parking Structure Maintenance/Repair Items, Project No. 12-2041 / CIP No. 51001, for an increase of $910.90.
9. No. PW071514-03 Authorize Staff to Advertise for Bids for Compact Track Loader for Storm Water Utility. Estimated Cost: $132,000.00.
10. No. PW071514-04 Authorize Staff to Advertise for Bids for South Robbinsdale Drainage Projects: E. Centennial St. Elm to Michigan; E. Nebraska St. Inlet; and Michigan Ave. Concrete Channel Repair, Project No. 14-2184 / CIP 50425. Estimated Cost: $172,000.00.
11. No. PW071514-05 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Banner Associates for the Rapid City Regional Airport Water Transmission Main Loop, Project No. 12-1992 / CIP No. 50892, in the amount of $74,079.00.
12. No. PW071514-06 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and FMG Engineering for Construction Professional Services for Jackson Blvd. Utilities Chapel Lane to Rapid Creek, Project No. SSW10-1837 / CIP No. 50177, in the amount of $525,000.00.
13. No. PW071514-07 Authorize Mayor and Finance Officer to Sign Waiver of Right to Protest future assessment for the installation of curb, gutter, sidewalk, street light conduit, and additional pavement along Fountain Plaza Drive and South Plaza Drive as they abut Tract 13, Tract 14 less Lot A and Lot B, Tract CR, balance of 20R and 21R, located in S.G. Interstate Plaza Subdivision located in Section 27 in T2N, R7E, BHM, Rapid City, Pennington County, South Dakota.
14. No. PW071514-08 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to the Agreement between the City of Rapid City and ReSpec for Irrigation Diversion Point Abandonment, Project No. 12-2034 / CIP No. 50922, in the amount of $12,525.00.
15. No. PW071514-09 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to the Agreement between the City of Rapid City and ReSpec for Southside Ditch Water Right Validation, Project No. W11-1933 / CIP No. 50303, in the amount of $10,988.00.
16. No. PW071514-10 Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for the South Robbinsdale Drainage Projects: E. Centennial St. Elm to Michigan; E. Nebraska St. Inlet; and Michigan Ave. Concrete Channel Repair, Project No. 14-2184 / CIP 50425.
17. No. PW071514-11 Request Authorization to Seek Proposals for Professional Services for East Rapid City Water Expansion, Project No. 13-2107 / CIP No. 50964.
18. No. PW071514-12 Approve Request from Rapid City Parks and Recreation for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 near the intersection of Skyline Drive and Flormann Street at Stone Wall Overlook.
19. No. PW071514-13 Authorize Mayor and Finance Officer to Sign a Grant Application for the Canyon Lake Dam Reconstruction Project and Authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
20. No. PW071514-15 Request to purchase a ¾ Ton Pickup for Water Reclamation Facility from McKie Ford in the amount of $22,769.82 matching State bid contract 16544.
21. No. 14TP014 Authorize staff to advertise the Request for Proposals for the 2040 Long Range Transportation Plan.
22. No. 14TP017 Approve 2015-2018 Transportation Improvement Program Draft.
23. No. PW071514-16 Authorize staff to purchase One BC1200XL 12 Brush Chipper with Tier 4i Engine at a discount from the National Joint Powers Alliance program from Contract No. 070313-VRM, to be used for the City's hazardous fuels mitigation program.
24. No. PW071514-17 Authorize Mayor and Finance Officer to Sign a Land and Water Conservation Fund Grant Application in the amount of $500,000.00 for Dinosaur Park Improvements, and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
25. No. PW071514-18 Authorize Mayor and Finance Officer to Sign Grant Funding Applications through the Transportation Alternatives Program for the Sweet Creek Spur Trail located just east of Deadwood Avenue and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
26. No. PW071514-19 Authorize Mayor and Finance Officer to Sign Covenant Agreement between the City of Rapid City and Garage LLC to Permit an Electrical Service Box to Encroach Into the Adjacent Public Right of Way.
27. No. PW071514-14 Authorize Mayor and Finance Officer to Sign Grant Funding Applications through the Transportation Alternatives Program and Federal Transit Administration's Section 5307 Formula for the W. Memorial Park Stormwater Mitigation project, approve the associated Implementation Plan for West Memorial Park, and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
28. No. PW071514-21 Acknowledge Rapid Transit Division Report Rich Sagen
Legal & Finance Committee Consent Items
29. No. LF071614-01 Authorize Mayor and Finance Officer to Sign Life Safety Loan Agreement with Bach Investment Company
30. No. LF071614-02 Authorize Mayor and Finance Officer to Sign Engagement Letter with Ketel Thorstenson for the FY2014 Audit
31. No. LF071614-03 Authorize Mayor and Finance Officer to Sign Municipal Advisor Agreement with Dougherty & Co., LLC for the Rushmore Plaza Civic Center Expansion Project
32. No. LF071614-04 Authorize Mayor and Finance Officer to Sign Tyler Technologies Contract Amendment to Add Contract Management Module
33. No. LF071614-05 Resolution No. 2014-069 Authorizing the Execution and Delivery of a Supplement No. 370946-403 to the Master Governmental Lease-Purchase Agreement with Respect to the Acquisition, Purchase, Financing and Leasing of Ambulances for the Public Benefit; Authorizing the Execution and Delivery of Documents Required in Connection Therewith; and Authorizing the Taking of All other Actions Necessary to the Consummation of the Transactions Contemplated by this Resolution
34. No. LF071614-06 Resolution No. 2014-067 Writing Off Uncollectable Ambulance Billing Accounts
35. No. LF071614-07 Resolution No. 2014-065A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
36. No. LF071614-08 Resolution No. 2014-066A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
37. No. LF071614-09 Resolution No. 2014-068 Declaring Miscellaneous Personal Property Surplus
38. No. LF071614-10 - Approve Request for Property Tax Abatement as Follows: Michael D Evans, 2013, $949.61
39. No. LF071614-11 - Acknowledge May 2014 Sales Tax Report
40. Acknowledge the Following Volunteers for Worker's Compensation Purposes: Rebecca Fagrey, Shelia Keogh, Michele Kohn, Jack Stoon, Sara Hornick, Vicki Palmreute, Nicole Craig, Mary Wickler Petersen, Janet Gundersen-Powers, Kathy McDaniel, Maryanne Rohrer, Jessica Oliveto, Paul Ruder, Laurie Gehner, Kendra Lambert, John Less, Chris McCormick, Darrell Sawyer, DelRita Schouten, Lisa Modrick, Debra Jensen, David Miller, Chip Elverud, Ron Oney, Dennis Rogers, John Brewer, Suzette Cuny, Carmen Hansen, Greg Johnson, Gary Black, Bill Welk, Rebakah Taylor, Darcie Decker, Fred Thurston, Marc Black
41. No. LF071614-12 Acknowledge Annual Reports to Council per Rapid City Municipal Code 2.40.080
42. No. LF071614-13 Resolution No. 2014-070 Consenting to Transfer of Cable Franchise from Knology of the Black Hills, LLC to Clarity Telecom, LLC
43. No. LF071614-15 Acknowledge Human Relations Commission Semi-Annual Update.
44. No. CC070714-04.1 Approve the Rushmore Plaza Civic Center Expansion Project Blue Concept recommended by the Civic Center Board of Directors in an amount not to exceed $180 million contingent on an acceptable financing package being brought forward and approved.
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
45. No. CC072114-02.1 City staff recommends all bids for One (1) New Current Model Year Compact Track Type Skid Steer Loader opened on July 15, 2014, to be rejected and authorize staff to re-advertise for bids.
46. No. CC072114-02.2 Approve award of Total Bid for the Jet Vacuum Truck opened on July 15, 2014, to the lowest responsible bidder, Elliot Equipment Co, in the amount of $305,630.00
47. No. CC072114-02.3 Approve award of Total Bid for Big Sky Subdivision Street Repairs, Project No. 14-2201 / CIP No. 51048 opened on July 15, 2014, to the lowest responsible bidder, Knife River Rapid City, in the amount of $101,841.40
48. No. CC072114-02.4 Approve award of Total Base Bid for 2014 Parks Parking Lots Repair, Project No. 14-2199 / CIP No. 51037 opened on July 15, 2014, to the lowest responsive bidder, Hills Materials Company, in the amount of $188,327.50
49. No. CC072114-02.5 Approve award of Total Bid for Pavement Rehabilitation Project Sage Avenue and Sycamore Street, Project No. 14-2182 / CIP No. 50549 opened on July 15, 2014, to the lowest responsive bidder, Hills Materials Company, in the amount of $319,199.00
50. No. CC072114-02.6 - Approve award of Total Bid for 2014 Bridge Repairs, Project No. 14-2171 / CIP No. 50445 opened on July 15, 2014, to the lowest responsible bidder, J V Bailey, Co. Inc., in the amount of $267,337.60
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 51 - 56
Open Public Comment Items 51 56
Close Public Comment
Ordinances
51. No. 14RZ006 First Reading, Ordinance 5996, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by John M. Rowe, Buell Consulting, Inc., for Cellular Inc. Network, d/b/a Verizon Wireless from Park Forest District to General Agricultural District for property generally described as being located at 3015 Tomahawk Drive.
52. No. LF071614-14 First Reading, Ordinance No. 5997, An Ordinance to Amend Rapid City Municipal Code Section 2. 60.030 to Change the Month in Which Planning Commission Members are Appointed.
Community Planning & Development Services Department Items (NONE)
Legal & Finance Committee Items (NONE)
Public Works Committee Items
53. No. PW071514-20 Appeal of a Vacation of a Non-Access Easement request by Dream Design International, Inc. for Lot 1, Block 1, Elks Crossing Subdivision, Section 16, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota (File #14VE007).
Compass Committee Items
54. No. CC072114-04.1 - Compass Independent Audit Quarterly Report to the City Council for the Quarter Ending March 31, 2014
55. No. CC072114-04.2 - Compass Independent Audit Quarterly Report to the City Council for the Quarter Ending June 30, 2014
56. No. CC072114-04.3 - Update on Compass Committee Compass Committee Chairman Coleen Schmidt
CIP Committee Items
Other Board, Commission & Committee Items
Bids
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 57 64
Open Public Hearing - Items 57 - 64 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 57 - 64
CONSENT PUBLIC HEARING ITEMS Item 57 - 64
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
57. Diamond Hospitality LLC DBA Howard Johnson Inn & Suites, 950 North Street for a Retail (on-off sale) Wine License TRANSFER from Century Motels Inc DBA Howard Johnson Express Inn & Suites, 950 North Street
58. Diamond Hospitality LLC DBA Howard Johnson Inn & Suites, 950 North Street for a Retail (on-off sale) Malt Beverage License TRANSFER from Century Motels Inc DBA Howard Johnson Express Inn & Suites, 950 North Street
59. Qi Zhu DBA Tokyo Sushi, 1575 LaCrosse Street, Suite 3B for a Retail (on-off sale) Malt Beverage License.
60. Joaquin Martinez Martinez DBA El Mariachi, 1012 E North St, Suite A for a Retail (on-off sale) Malt Beverage License (2014-2015 Renewal)
61. South Dakota Board of Regents DBA South Dakota School of Mines for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 6 and 20, 2014; October 11 and 25, 2014; and, November 8 and 15, 2014 at SDSMT Campus, O'Harra Stadium, 501 E Saint Joseph Street
62. Lori Eggersgluess DBA Mystique Edge, 318 Mt Rushmore Rd, Suite E for a Retail (on-off sale) Malt Beverage License
63. Lori Eggersgluess DBA Mystique Edge, 318 Mt Rushmore Rd, Suite E for a Retail (on-off sale) Wine License TRANSFER from Lori Eggersgluess DBA Mystique Edge, 509 7th Street
64. Red Lobster Hospitality LLC DBA Red Lobster #460, 120 Disk Drive for a Retail (on-sale) Liquor License TRANSFER from GMRI Inc DBA Red Lobster #0460, 120 Disk Drive
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS (NONE)
BILLS
65. No. CC072114-01 Bill List for July 21, 2014
(Ten Minute Recess)
Mayor's Items
66. No. CC072114-04.4 - Mayor's 2015 Budget Presentation
ADJOURN