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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, December 11, 2012; 12:30 p.m.

Roll Call and Determination of Quorum

Adoption of the Agenda  

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

CONSENT ITEMS -- Items 1 – 26

Public Comment opened – Items 1 – 26

Public Comment closed

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

Approve Minutes

1)         PW121112-01 – Approve Minutes of November 27, 2012.

ITEMS FROM THE MAYOR

2)         PW121112-02 – Confirm Appointments of Heather Thompson and Domico Rodriguez to the Parks & Recreation Advisory Board.

3)         PW121112-03 – Confirm the Reappointment of Steve Swanson to the Trenching Board. 

4)         PW121112-04 – Confirm Appointment of Erik Braun as a Planning Commission representative to the Utility Support Fund and SAB 28 Fund Oversight Committee. 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Approve Change Order

5)         PW121112-06 – Change Order #1F to Hills Materials Company for Maple Avenue Street Reconstruction, Project No. ST09-1859 / CIP No. 50424.5, for a decrease of $82,321.58.

6)         PW121112-07 – Bid Award Correction to $26,772.00 and Change Order #1F to Highmark Inc. for Omaha Street 24” Watermain Extension, Project No. 12-2065 / CIP No. 50945, for an increase of $2,344.30.

7)         PW121112-08 – Change Order #2F to Rapid Construction Company LLC for Deadwood Avenue Sanitary Sewer and Water Main Extension, Project No. 11-1978 / CIP No. 50891, for an increase of $7,018.19.

8)         PW121112-09 – Change Order #1F to Stanley J. Johnsen Concrete Contractor Inc. for La Crosse Street Joint Sealing and Panel Repair, Project No. 12-2045 / CIP No. 50445, for a decrease of $10,709.02.

9)         PW121112-10 – Change Order #2F to Stanley J. Johnsen Concrete Contractor Inc. for Mall Drive Utilities, Project No. ST08-1753 / CIP No. 50646, for a decrease of $18,830.67.

10)      PW121112-11 – Change Order #1F to J & J Asphalt for Hoefer Avenue Overlay Project, Project No. 12-2046 / CIP No. 50445, for an increase of $46.32.

11)      PW121112-12 – Change Order #2F Stanley J Johnsen Concrete Contractor for Maple Avenue Railroad, Project No. RR12-2050 / CIP No. 50170, for a decrease of $1,959.50.

      Authorize Staff to Advertise for Bids

12)      PW121112-13 – Jackson Boulevard Utilities Breakout Project 20-inch Water Transmission Main, Project No. 12-2081 / CIP No. 50847. Estimated Cost: $1,316,000.00.         

13)      PW121112-14 – Leland Lane and Rushmore Street Reconstruction, Project No. 11-1951 / CIP No. 50802. Estimated Cost: $1,250,000.00.

14)      PW121112-15 – Landfill Citizen Campus, Project No. 13-2057. Estimated Cost: $4,000,000.00.

15)      PW121112-49 – Arrowhead Drainage Basin Detention Cells 200 & 291 Maintenance, Project No. DR12-2037 / CIP No. 50786. Estimated Cost: $60,000.00.

      Authorize Mayor and Finance Officer to Sign

16)      PW121112-16 – Agreements for Voluntary Right of Way Donation, Temporary Easements, for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE.

17)      PW121112-17 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and SBP, LLC for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $3,000.00.

18)      PW121112-18 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and Paul M Rezich for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $1,000.00.

19)      PW121112-19 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and Paul M Rezich for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $1,000.00.

20)      PW121112-20 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and SBP LLC for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $10,000.00.

21)      PW121112-21 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and John Ashley for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $500.00.

22)      PW121112-22 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and Paradis Properties LLC for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $5,000.00.

23)      PW121112-23 – Agreement for Voluntary Right of Way Donation, Temporary Easement, between the City of Rapid City and Paradis Properties LLC for East North Street Reconstruction, Project No. ST08-1511, SDDOT Project P1774(04), PCSN 02SE in the amount of $5,000.00.

24)      PW121112-24 – Agreement to Allow Landscaping in City of Rapid City Easement located at 2400 W Main Street (New Arby’s Restaurant).

25)      PW121112-25 – Agreement between the City of Rapid City and FourFront Design Inc. for Professional Services for the Rapid City Soccer Complex, Project No. 12-1849 / CIP No. 50792, in the amount of $16,000.00.

      Engineering Division

26)      PW121112-26 – Authorization to Seek Proposals for Engineering Services for North Rapid Booster Station Reconstruction, Project No. 13-2080 / CIP No. 50812. Estimated Cost: $900,000.00.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Items 27 – 34

Public Comment opened – Items 27 – 34

Public Comment closed

SPECIAL ITEMS FROM THE PUBLIC

27)      PW112712-24 – Deny the Request for City Participation in the Survey, Geo-Tech, Preliminary Design, and Construction of a Water Main in Golden Eagle Drive – Centerline.  (Referred from the December 3, 2012, City Council Meeting)

28)      PW121112-42 – Presidential Plaza Update – Hani Shafai, Dream Design International, Inc.

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

29)      PW121112-43 – Update on Economic Development Trip – Alderman John Roberts.

30)      PW121112-48 – Appointment of Lisa Rae Sissenstein to the Rushmore Plaza Civic Center Board and Committee Vetting Process – Alderman John Roberts, Alderman Ron Sasso, Alderman Bill Clayton, and Alderman Steve Laurenti. 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Engineering Division

31)      PW121112-44 – Appeal of the Denial of a Request by Dream Design International for Discovery Circle, LLC for a Vacation of Non-Access Easement (12VE013) to Allow Two (2) Approaches on Elk Vale Road to be Utilized for Ingress and Egress to a Commercial Property located at 1851 Discovery Circle. 

PARKS AND RECREATION DEPARTMENT

32)      PW121112-45 – Update on Distribution of Harvested Deer.  (Referred from the December 3, 2012, City Council Meeting)

33)      PW121112-46 – Update on Mountain Pine Beetle Program.

COMMUNITY RESOURCES DEPARTMENT

34)      PW121112-47 – Explanation of Pennington / Meade Boundary Survey Project – Don Jarvinen.

ADJOURN