AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Tuesday, February 18, 2014
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Citizen of the Month Ron and LaVonne Masters, Ward 4
2. Veteran of the Month Frederick (Fred) R. Milliken, Ward 4
3. Employee Awards
4. Sustainability Award GCC Dakota
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 5 - 67
Open Public Comment Items 5 - 59
Close Public Comment
CONSENT ITEMS Items 5 - 59
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
5. Approve Minutes for the February 3, 2014 Regular Council meeting and the February 10, 2014 Special Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (March 3, 2014)
6. People for Weiland for Senate for a SPECIAL EVENT Liquor License for an Event Scheduled for March 7, 2014 at Prairie Edge, 606 Main Street
6a. Rapid City Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for March 11, 2014 at The Shops at Main Street Square, 512 Main Street
Public Works Committee Consent Items
7. No. PW021114-02 Approve Change Order #1 to RCS Construction for South Berry Pine Road Sanitary Sewer Extension, Project No. 11-1957 / CIP No. 50895, for a decrease in the amount of $40,011.94.
8. No. PW021114-03 Authorize Staff to Advertise for Bids for 2014 4 Water Main Replacement and Looping Project, Project No. 14-2128 / CIP No. 51013. Estimated Cost: $475,000.00.
9. No. PW021114-04 Authorize Staff to Advertise for Bids for Mount Rushmore Road Utilities Reconstruction, Project No. 11-1926 / CIP No.50840. Estimated Cost: $1,400,000.00.
10. No. PW021114-05 Authorize Staff to Advertise for Bids for Current Model Year Single Axle Sander with Plow. Estimated Cost: $105,000.00.
11. No. PW021114-06 Authorize Staff to Advertise for Bids for Current Model Year Motor Grader. Estimated Cost: $270,000.00.
12. No. PW021114-07 Authorize Staff to Advertise for Bids for Three (3) Current Model Year ½ Ton Crew Cab, Short Box Pickups. Estimated Cost: $69,000.00.
13. No. PW021114-08 Authorize Staff to Advertise for Bids for Current Model Year Street Sweeper. Estimated Cost: $225,000.00.
14. No. PW021114-09 Authorize Staff to Advertise for Bids for 2014 Out of the Dust Project, Project No. 14-2172 / CIP No. 50297. Estimated Cost: $60,000.00.
15. No. PW021114-10 Authorize Mayor and Finance Officer to Sign Construction Manager Agreement with M. A. Mortenson Company for the Rushmore Plaza Civic Center Arena Expansion, Project No. 13-2132 / CIP 51018, for an amount not to exceed $115,000.
16. No. PW021114-11 Authorize Mayor and Finance Officer to Sign Professional Consultant Agreement with ARC International, Inc. for the Rushmore Plaza Civic Center Arena Expansion, Project No. 13-2132 / CIP 51018, for an amount not to exceed $385,000.
17. No. PW021114-12 Authorize Mayor and Finance Officer to Sign Right-of-Way Vacation Application to vacate a portion of Gold Street and Nowlin Street adjacent to City owned Property.
18. No. PW021114-13 Authorize Mayor and Finance Officer to Sign Right-of-Way Agreement for a Permanent Utility Easement for the Mount Rushmore Road Reconstruction Project.
19. No. PW021114-14 Authorize Mayor and Finance Officer to Sign Permanent Utility Easement to Black Hills Power Inc. for an area along Jackson Boulevard.
20. No. PW021114-16 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and TSP for Construction Professional Services for Aspen Avenue Bridge Repairs Project, Project No. 13-2119 / CIP No. 50445, in the amount of $15,300.00.
21. No. PW021114-17 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Sperlich Consulting Inc. for Construction Professional Services for Robbinsdale Area Utility and Street Reconstruction, Project No. 12-2063 / CIP No. 50421.3-3, in the amount of $110,157.50.
22. No. PW021114-19 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Geo-Logic Associates Inc. for Design and Bidding Professional Services for Cells 13, 14 and 17 Final Cover System in the amount of $96,940.00.
23. No. PW012814-11 Acknowledge Applicant's request to Withdraw Authorizing a Public Pressure Sewer System for properties located along Calle Baja Street located in Section 9, 1N, R7E, BHM, Rapid City, Pennington County, South Dakota. (Continued from the January 28, 2014, Public Works Committee Meeting)
24. No. PW021114-21 Renew Contract with Old Dominion for Sweeper Broom Refills for One Year.
25. No. PW021114-22 Acknowledge 44th Annual City Wide Clean Up Week April 21 through April 26, 2014.
26. No. PW021114-23 Authorize Temporary Price Reduction for Yard Waste Compost.
27. No. PW021114-24 Renew Contract with Hawkins, Inc. for Fluoride for one year.
28. No. PW021114-25 Renew Contract with Hawkins, Inc. for Chlorine Gas for one year.
29. No. PW021114-26 Renew Contract with Hawkins, Inc. for Sodium Hypochlorite for one year.
30. No. PW021114-27 Renew Contract with Hawkins, Inc. for Citric Acid for one year.
31. No. PW021114-28 Renew Contract with Hawkins, Inc. for Sodium Bisulfite for one year.
32. No. PW021114-29 Renew Contract with Hawkins, Inc. for Sodium Hydroxide for one year.
33. No. PW021114-30 Authorize staff to submit, and accept if awarded, a grant application to the Federal Transit Administration (FTA) requesting operating/capital assistance in the amount of $1,616,967 for the Rapid Transit System.
34. No. PW021114-31 Approve the Procedures for Design-Build Procurement of Public Improvement Projects (Best Value Process).
35. No. PW021114-33 Authorize Mayor and Finance Officer to sign Agreement with Stone Orchard Software, Inc. for Cemetery Software, Project No. PR14-6113, in the amount of $29,390.
36. No. PW021114-34 Authorize staff to advertise for bids for Meadowbrook Golf Course Bunker Improvements Project PR12-6101.
37. No. PW021114-35 Authorize staff to advertise for bids for one Wide Area Rotary Mower for the Parks Division, in the approximate amount of $60,000.
38. No. PW021114-36 Authorize staff to purchase one 2014 Grand Caravan from State Bid Contract No. 16547 (Wegner Auto, Pierre, SD) in the amount of $20,434.
39. No. PW021114-37 Authorize staff to purchase one 2014 Explorer Utility Vehicle from McKie Ford in the amount of $26,138.
40. No. PW021114-38 Authorize staff to purchase one 2014 (1) Ton Truck 4x4 F350 Truck for the Recreation Division from McKie Ford in the amount of $24,077.
41. No. 14TP002 2013 Traffic Count Book.
42. No. PW021114-18 Authorize Mayor and Finance Officer to Sign an Agreement between the City of Rapid City and Geo-Logic Associates Inc. for Design and Bidding Professional Services for 2014 Solid Waste Permit Amendment in the amount of $229,115.00.
43. No. PW021114-32 Authorize Staff to Seek Proposals for Professional Services for Design Build of Natural Surface Trails in the Skyline Wilderness Park Phase ll, Project No. PR13-6109 (CIP No. 51002).
Legal & Finance Committee Consent Items
44. No. LF021214-02 - Approve the Purchase of Four New SUV Police Interceptors from McKie Ford in the Approximate Amount of $113,524
45. No. LF021214-03 Request Permission to Advertise for Bids for One New Type III Ambulance and One New Type II Sprinter Ambulance
46. No. LF021214-04 Request Permission to Advertise for Bids for Remounting Four Ambulances on New Type III Ambulance Chassis
47. No. LF021214-05 - Approve Request for Property Tax Abatement as Follows: Brent Goehring, 2012, $102.42; John Witherspoon College, 2012, $552.00
48. No. LF021214-06 Resolution No. 2014-017A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
49. No. LF021214-07 Resolution No. 2014-020 Amending Resolution No. 2013-060 Authorizing the Issuance of Its Gross Receipts Tax Revenue Refunding Bonds for the Purpose of Refunding the City's Gross Receipts Tax Revenue Bonds, Series 2008
50. No. LF021214-08 Resolution No. 2014-019 Declaring Miscellaneous Personal Property Surplus
51. No. LF021214-09 Acknowledge Request for 30 Day Extension for the 2013 Annual Report (Granted)
52. No. LF021214-10 Acknowledge December 2013 Sales Tax Report
53. No. LF021214-11 Authorize Mayor and Finance Officer to Sign Local Governing Body Approval Form (Exhibit 3) for Fortino's Rapid Creek II Project
54. No. LF021214-12 Acknowledge Dan Senftner's explanation of $2,000,000 for additional parking for Downtown Rapid City.
55. No. CC021814-04.1 - Acknowledge Human Relations Commission's Semi Annual Update.
56. No. LF021214-14 Deny Request for Property Tax Abatement as follows: Stephanie Seljeskog, 2013, $657.75.
57. No. LF021214-15 Authorize Mayor and Finance Officer to sign Contract with Berry Dunn McNeil & Parker, LLC for ERP Software Project Management Services.
58. No. LF021214-16 Authorize Mayor and Finance Officer to sign Contract with Tyler Technology for ERP Software.
59. No. LF031313-15 Acknowledge the update on the Regional Rail Authority.
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 60 - 67
Open Public Comment Items 60 - 67
Close Public Comment
Ordinances
60. No. LF021214-13 First Reading, Ordinance No. 5984, An Ordinance to Authorize the Chief of Police or Designee to Issue Special Event and Parade Permits by Amending Section 12.12.020 of the Rapid City Municipal Code.
61. No. LF021214-17 First Reading, Ordinance No. 5985, An Ordinance to Eliminate the Common Council Permission Requirement for Parades Incorporating Seventy or More Units by Repealing Section 12.20.050 of the Rapid City Municipal Code.
62. No. 14OA001 First Reading, Ordinance No. 5982, An Ordinance Amending the Definition of Structural Alteration Within the Sign Code to Permit Maintenance of Existing Signs by Amending Section 17.50.080 of the Rapid City Municipal Code.
63. No. 14OA003 First Reading, Ordinance No. 5981, An Ordinance Amending Certain Provisions in Rapid City Municipal Code Chapter 15.48 Concerning Licenses for Manufactured Home Parks.
Community Planning & Development Services Department Items (NONE)
Public Works Committee Items
64. No. PW070913-07 Authorize Mayor and Finance Officer to Sign Resolution No. 2013-074 A Resolution of Necessity for the Acquisition of Public Right-of-Way Over Private Property for the Purpose of Constructing a Street and Other Public Infrastructure Through the Exercise of Eminent Domain. (Enchanted Pines Drive) (Continued from the July 15, 2013 Council; Continued from the October 21, 2013 Council; Continued from the December 16, 2013 Council)
65. No. PW021114-39 Information item from the City Comprehensive Plan Consultant, Economic & Planning Systems, Inc. titled Cost of Growth Analysis and Public Financing Toolbox.
66. No. 14TP003 2012 2014 Pedestrian & Bicyclist Crash Report.
Legal & Finance Committee Items
67. No. LF021214-01 Special Event Application for Rapid City Summer Nights.
Compass Committee Items
CIP Committee Items
Other Board, Commission & Committee Items
Bids
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 68 - 72
Open Public Hearing - Items 68 - 72 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 68 - 72
CONSENT PUBLIC HEARING ITEMS Item 68 - 72
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
68. Black Hills Beau Jo's LLC DBA Beau Jo's Pizza, 830 Main Street for a Retail (on-off sale) wine License
69. Eaglecav, LLC DBA Sooper Dooper Liquors, 913 East St Patrick Street for a Package (off-sale) Liquor License TRANSFER from DakotaMart, Inc. DBA Sooper Dooper Liquors, 913 East St Patrick St
70. Museum of the American Bison for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for February 27, 2014 at the Museum of the American Bison, 607 St Joseph St
71. Joaquin Martinez Martinez DBA El Mariachi, 1012 E North Street, Suite A for a Retail (on-off sale) Wine License
72. Joaquin Martinez Martinez DBA El Mariachi, 1012 E North Street, Suite A for a Retail (on-off sale) Malt Beverage License
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS (NONE)
BILLS
73. No. CC021814-01 Bill List for February 18, 2014
ADJOURN