AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., April 1, 2013
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Holocaust Days of Remembrance Proclamation
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 2 - 62
Public Comment opened Items 2 - 48
Public Comment closed
CONSENT ITEMS Items 2 - 48
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
2. Approve Minutes for the March 18, 2013 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (April 15, 2013)
3. Museum of the American Bison for a SPECIAL EVENT Wine License for an Event Scheduled for April 25, 2013 at the Museum of the American Bison, 607 St. Joseph Street
4. South Dakota Historical Society Foundation for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 2, 2013 at Prairie Edge, 606 Main Street
Public Works Committee Consent Items
5. No. PW032613-02 Confirm appointment of Jim Rensch as an Alternate Member to the Building Code Board of Appeals.
6. No. PW032613-03 Approve Change Order #2 to Pendo's Construction for 2011 Storm Damage Recovery Project Schedule B, Project No. 12-2016B, for an increase of $13,661.04.
7. No. PW032613-04 Approve Change Order #2 to Rockingtree Landscape for Memorial Park Irrigation Improvements, Project No. 12-2002 / CIP No. 50896, for an increase of $3,384.04.
8. No. PW032613-05 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Ferber Engineering Company for Construction Professional Services for Silver Street Area Utility Improvements Phase 2 Gold Street, Project No. 12-2020 / CIP No. 50828, in the amount of $106,670.00.
9. No. PW032613-06 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Midwest Turf and Irrigation for Construction Professional Services for Central Irrigation Control, Project No. 12-2074 / CIP No. 50896, in the amount of $92,917.60.
10. No. PW032613-07 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Banner Associates Inc. for Construction Professional Services for Airport Water Main Construction Phase 5, Project No. 12-2015 / CIP No. 50902, in the amount of $48,170.00.
11. No. PW032613-08 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and FourFront Design for Professional Services for the Rapid City Soccer Complex, Project No. 12-1849 / CIP No. 50792, in the amount of $265,481.50.
12. No. PW032613-09 Authorize Mayor and Finance Officer to Sign Resolution 2013-030 Construction Fee Resolution for PLM Subdivision Phase 1A Project Dev05-759 Sanitary Sewer Oversize.
13. No. PW032613-10 Authorize Mayor and Finance Officer to Sign Resolution 2013-031 Construction Fee Resolution for Fulton Street Sewer and Water Extension Project 12-2000 Non-Conforming Sanitary Sewer.
14. No. PW032613-11 Authorize Mayor and Finance Officer to Sign Resolution 2013-032 Construction Fee Resolution for Fulton Street Sewer and Water Extension Project 12-2000 Sanitary Sewer Extension.
15. No. PW032613-12 Authorize Staff to Advertise for Bids for E Indiana Street and Laurel Avenue Water Main Reconstruction, Project No. 12-2058 / CIP No. 50389.4-1A. Estimated Cost: $255,000.00.
16. No. PW032613-13 Authorize Staff to Advertise for Bids for 5th Street and North Street Joint Sealing and Panel Repair, Project No. 13-2093 / CIP No. 50445. Estimated Cost: $500,000.00.
17. No. PW032613-14 Authorize Staff to Advertise for Bids for Odor Control for Elk Vale Lift Station. Estimated Cost: $100,000.00.
18. No. PW032613-16 Request Authorization to Seek Proposals for Engineering Services for Rapid Valley Sanitary Sewer Bypass, Project 13-2076 / CIP No. 50911. Estimated Cost: $355,000.00.
19. No. PW032613-17 Request Authorization to Seek Proposals for Engineering Services for Omaha Street / West Blvd. Intersection Reconstruction Utilities, Project 14-2097 / CIP No. 50955. Estimated Cost: $320,000.00.
20. No. PW032613-27 Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for the Kansas City Street Reconstruction, Project No. 12-2005 / CIP No. 50119.
21. No. PW032613-18 Renew contract with Old Dominion for Sweeper Broom Refills for one year.
22. No. PW032613-19 Authorize staff to proceed with negotiating the purchase of the following property from Michael and Kellie Picht: Lots 7, 8 and E1/2 of Lot, of Parcel 1 in Canyon Park Subdivision, SW1/4 SE1/4 NE1/4, Section 18, T1N, R7E, BHM, Pennington County, South Dakota, and obtain an appraisal of the parcels. Property is located along Magic Canyon Road, south of the intersection of Nameless Cave Road and Dark Canyon Road. (Parcel Numbers 3718279019 and 3718279020).
23. No. PW032613-22 Extension of Lease Agreement with Kiwanis Mary Hall Park Committee.
24. No. PW032613-28 Acknowledge Report - The Benefits of Recycling
25. No. PW032613-23 Acknowledge Discussion - Extension of Wood Avenue to Knollwood Drive
26. No. PW032613-26 Acknowledge Report - Mountain Pine Beetle Program Update.
Legal & Finance Committee Consent Items
27. No. LF032713-01 Acknowledge Capital Improvement Program Committee Monthly Update for March 2013
28. No. LF032713-02 Approve $48,000 from the 2013 CIP Contingency for the 911 Communications Tower Construction (CIP031513-07) Project
29. No. LF032713-03 Approve $150,000 from the CIP Matching Capital Grant Funds for the Rapid City Regional Airport (CIP031513-09) Project
30. No. LF032713-04 Approve the Following Allocations from the IT CIP Contingency Line Item: (No. CIP 031513-10) $4,895.30 for UPS Systems; (No. CIP 031513-11) $4,600.00 for Granicus Encoder; and (No. CIP 031513-12) $18,187.50 for Viper AntiVirus and Security Software Update for 750 Licenses
31. No. LF032713-05 Authorize Mayor and Finance Officer to Sign Configuration Management Document Addendum to the Records Management System Contract between Zuercher Technologies, the Rapid City Police Department and the Pennington County Sheriff's Office
32. No. LF032713-06 Acknowledge February 2013 General Fund Cash Report
33. No. LF032713-08 Resolution No. 2013-033 Declaring Miscellaneous Personal Property Surplus
34. No. LF032713-09 Approve Request for Property Tax Abatement as Follows: McWilliams, Nick; 2012; $626.06
35. Acknowledge the Following Volunteer for Worker's Compensation Purposes: John Derrek
36. No. 13TP011 - Approve Agreement between the City of Rapid City and the City of Box Elder for Accomplishing the Rapid City Area Transportation Planning Process
37. No. 13TP012 - Authorize the Mayor and Finance Officer to Sign the Professional Services Agreement with Clarion Associates for Rapid City Comprehensive Plan in an Amount not to Exceed $271,686
38. No. LF032713-10 Resolution No. 2013-026 to Amend the Temporary Pay Matrix
39. No. LF032713-11 Accept Quit Claim Deed from MHL, LLC for South Half of Vacated Alley Adjacent to Main Street Square
40. No. LF032713-21 - Approve 2013 Request for Ice Cream Vendor License from Josh Snyder, d/b/a J & S Ice Cream
41. No. LF032713-12 Acknowledge Raffle Request from Minneluzahan Senior Citizens Center
42. No. LF032713-13 Acknowledge Raffle Request from Timberline Little League
43. No. LF032713-14 Acknowledge Raffle Request from The Club for Boys
44. No. CC040113-04.4 - Acknowledge update by Ben Snow regarding Economic Development.
45. Acknowledge report by the South Dakota School of Mines & Technology regarding the benefits of recycling.
46. No. LF032713-22 - Approve request for the City Council to overrule the determination of the Historic Preservation Commission and determine that all feasible and prudent alternatives to the window replacement at 1113 Fulton Street have been pursued and that all possible planning to minimize harm to historic property has taken place.
47. No. LF032713-23 Authorize Mayor and Finance Officer to sign letter of support for Grant Application for the Rapid City Area School District (Carol M. White Physical Education Program).
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items Continue the following items until April 15, 2013:
48. No. 13PL018 - A request by Dream Design International, Inc. to consider an application for a Preliminary Subdivision Plan for property generally described as being located at the southeast corner of the Sheridan Lake Road and Dunsmore Road intersection.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 48 - 62
Public Comment opened Items 48 - 62
Public Comment closed
Ordinances
49. No. PW032613-24 First Reading, Ordinance No. 5922, An Ordinance to Revise the Flood Area Construction Regulations by Revising Chapter 15.32 of the Rapid City Municipal Code.
50. No. LF032713-16 First Reading, Ordinance No. 5918, An Ordinance to Amend the Term and Fees for Pawnbroker and Secondhand Dealer Licenses by Amending Sections 5.36.030 and 5.36.040 of the Rapid City Municipal Code.
51. No. LF032713-17 First Reading, Ordinance No. 5919, An Ordinance to Amend the Term and Fees for Security Guard Licenses by Amending Sections 5.52.060, 5.52.070, and 5.52.080 of the Rapid City Municipal Code.
52. No. LF032713-18 First Reading, Ordinance No. 5920, An Ordinance to Amend the Term and Fees for Taxicab Licenses by Amending Sections 5.60.070, 5.60.140, and 5.60.150 of the Rapid City Municipal Code.
53. No. LF032713-19 First Reading, Ordinance No. 5921, An Ordinance to Amend the Term and Fees for Adult Oriented Business Licenses by Amending Sections 5.70.050 and 5.70.070 of the Rapid City Municipal Code.
54. No. LF032713-20 First Reading, Ordinance No. 5923, An Ordinance to Amend the Term and Fees for Trenching Contractor's Licenses by Amending Section 13.24.040 of the Rapid City Municipal Code.
Community Planning & Development Services Department Items
55. No. 13PL015 - A request by Sperlich Consulting, Inc. for Walgar Development Corporation to consider an application for a Preliminary Subdivision Plan for property generally described as being located south of East Minnesota Street and east of Maple Avenue.
56. No. 13PL019 - A request by Renner and Associates, LLC for Parkview Estate, LLC to consider an application for a Preliminary Subdivision Plan for property generally described as being located east of Parkview Drive south of Minnesota Street.
Legal & Finance Committee Items
57. No. LF022713-10 Request from Jackie Giago with Native Sun News to print City Council minutes. (continued from the March 4, 2013 Council meeting)
58. No. LF022713-12 Art Alley Discussion (Continued from the March 4, 2013 Council meeting)
59. No. LF032713-15 Acknowledge the FY 2012 Annual Report
Public Works Committee Items (NONE)
Compass Committee Items
60. No. CC040113-04.1 Compass Independent Audit Annual Report to the City Council for the Year Ending December 31, 2012.
60a. No. CC040113-04.3 City-Wide Cash Handling Audit Report
CIP Committee Items
Other Board, Commission & Committee Items
Bids
61. No. CC040113-02.1 Custodial Services, Rapid City Department of Parks and Recreation (Opened on March 20, 2013)
62. No. CC040113-02.2 Silver Street Area Utility Improvements Phase 2 Gold Street, Project No. 12-2020 / CIP No. 50828 (Opened on March 26, 2013)
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 63 - 70
Open Public Hearing (comment) -- Items 63 - 70 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment) -- Items 63 - 70
CONSENT PUBLIC HEARING ITEMS Item 63 - 69
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
63. Black Hills Resource Center, Inc. DBA Performing Arts Center of Rapid City for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 10-12, 2013 at the Performing Arts Center, 601 Columbus Street
64. Black Hills Resource Center, Inc. DBA Performing Arts Center of Rapid City for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 15-19, 2013 at the Performing Arts Center, 601 Columbus Street
65. Rapid City Cosmopolitan Club for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for June 14, 2013 at Rushmore Plaza Civic Center, Memorial Park.
66. Rapid City Summer Nights, Inc. for a SPECIAL EVENT Wine and Malt Beverage License for an Outdoor Event Scheduled for Thursday Evenings beginning June 6, 1213 through August 29, 2013 (13 individual events), on 7th Street and St Joseph Street.
67. Fresh Start Convenience Stores, Inc. DBA Fresh Start #31, 2215 N Haines Avenue for a Package (off-sale) Liquor License
68. RESCIND Marquez, Inc DBA Dublin Square, 504 Mt Rushmore Road for a Retail (on-sale) Liquor License TRANSFER from Dublin Square Inc DBA Dublin Square, 504 Mt Rushmore Road (CC031813-04.1)
Assessment Rolls
69. No. LF032713-07 Resolution No. 2013-019B Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 70
2013 Package (Off Sale) Liquor License Renewals
70. Yellowrobe Enterprises LLC DBA Dacotah Liquors, 418 Knollwood Dr for a Package (off-sale) Liquor License (CC040113-04.2)
BILLS
71. No. CC040113-01 Bill List for April 1, 2013
ADJOURN