PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, October 30, 2007; 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum 

Approve Minutes of October 9, 2007

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)  Dispute of July water bill at 2941 W. Saint Anne Street - Harry “Ed” Dull

2)  No. PW103007-01 - Request for installation of two additional stop signs at the intersection of Saint Charles Street and West Boulevard making it a 4-way stop – Saint Charles Street Neighbors

ITEMS FROM THE MAYOR

3)  No. PW103007-02 - Evaluation of Pedestrian Crossings

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

4)  Update on intersection of East Saint Charles Street and Saint Joseph Street, Alderman Kooiker  (Continued from the September 11, and the September 25, 2007 Public Works Committee Meeting)

5)  Update on Airport water issues  - Aldermen Hurlbut, Johnson, Kooiker and Okrepkie

6)  South Creek Apartment Drainage Report

PUBLIC WORKS DIRECTOR’S ITEMS

BID AWARD

APPROVE CHANGE ORDER

7)  No. PW103007-03 - Change Order No. 1F for Miscellaneous Improvements Project 2007 Project No. MIP07-1612 / CIP NO. 50298 to Tru-Form Construction, Inc. for an increase of $4,062.50

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

8)  No. PW103007-04 - Mall Drive Water Transmission Main Project No. W04-1260 / CIP #50344

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

9)  No. PW103007-05 - Right of Way Agreements for East Mall Drive Connection project (Lacrosse Street to E. North Street) ST06-1334b / CIP #50521 / EM1608(3), PCN 012F

10) No. PW103007-06 - Agreement Between the City of Rapid City and Red Rock Development Company for Section Line Water Construction Fee

11) No. PW103007-07 - Agreement Between The City of Rapid City and DKEA, L.L.C. concerning Dunsmore Road Water Construction Fee

12) No. PW103007-08 - Agreement Between the City of Rapid City and DKEA, L.L.C. concerning Dunsmore Road Sewer Construction Fee

13) No. PW103007-09 - Red Rock Estates Section Line Water Construction Fee Resolution

14) No. PW103007-10 - Red Rock Meadows, Dunsmore Road Sewer Construction Fee Resolution

15) No. PW103007-11 - Red Rock Meadows, Dunsmore Road Water Construction Fee Resolution

16) No. PW103007-12  - Deadwood Avenue and Pool Drive Water Main Water Construction Fee Resolution

17) No. PW103007-13  - Deadwood Avenue Water Main Extension Water Construction Fee Resolution

18) No. PW103007-14 - Amendment No. 1 to the professional services agreement between the City of Rapid City and Burns & Mc Donnell Engineering Company, Inc. for Construction Phase Services for the Water Reclamation Facility Digester Repair and Improvements-Phase II; Project No. WRF07-1549A for an amount not to exceed $64,566.00

ENGINEERING DIVISION

19) No. PW091107-15 – (No attachment) Request Council to designate a site based on the ATTA Powwow Gardens and Market Site Selection Study.  (Continued from the September 11, 2007 Public Works Committee Meeting)

20) No. PW092507-15 – Request authorization to Solicit Input for Downtown Improvement Project Phasing (Continued from the September 25, 2007 Public Works Committee Meeting)

21) No. PW103007-15 - Approve a Resolution Fixing Time and Place for Hearing on the Assessment Roll for Block 12 - Millard Addition Sanitary Sewer Extension Project No. SS06-1625 ( Van Buren Street North Between Halley And Blaine Avenues) for December 3, 2007

22) No. PW103007-16 - Approve a Resolution Fixing Time and Place for Hearing on the Assessment Roll for Sidewalks Improvements Project No. SWK07-1611 for December 3, 2007

23) No. PW103007-17 - Acceptance of the Elk Vale Low Level Reservoir and Elk Vale High Level Reservoir Preliminary Engineering Report by Advanced Engineering and Environmental Services, Inc. dated October 2007

24) No. PW103007-18 - Request authorization to proceed with the Elk Vale Low Level Reservoir

25) No. PW103007-19 - Allow transfer of $1,300,000 from SAB 28 fund to construct East Anamosa Street with repayment coming from TIF #39 and #49

26) No. PW103007-20 - Request permission to purchase One (1) Chevrolet Impala 4-door sedan from State Contract Item #7, Contract #15274 with Beck Motors for a cost of $15,941.00

RAPID TRANSIT SYSTEM

SOLID WASTE DIVISION

STREET DIVISION

27) No. PW103007-21 - Adoption of City of Rapid City Snow and Ice Control Policy

28) No. PW103007-22 - Request permission to purchase One (1) Chevrolet Impala 4-door sedan from State Contract Item #7, Contract #15274 with Beck Motors for a cost of $15,941.00

WATER DIVISION

WATER RECLAMATION DIVISION

FINANCE OFFICE

29) No. PW103007-23 - Discussion and recommendation on the Sewer Backup Claim Policy

DEPARTMENT OF GROWTH MANAGEMENT

30) No. 07VE002 - Section 23, T1N, R7E – A request by Sperlich Consulting, Inc. for Schriner Investments, LLC to consider an application for a Vacation of Access and Utility Easement on a portion of the 66 foot wide access and utility easement located in the NE1/4 of the NE1/4 of the NE1/4 and the SE1/4 of the NE1/4 of the NE1/4 all located in Section 23, T1N, R7E, Rapid City, Pennington County, South Dakota, more generally described as being located north of Enchantment Road and west of the eastern terminus of Stumer Road.  (Continued from the February 27, the March 14, the April 10, the May 1, June 12, August 14, and the September 25, 2007 Public Works Committee Meetings)

31) Report on Parkland/School Land Dedication

32) No. 07EX105 – Appeal of Denial Request for an Exception to waive the requirement for a second access for 71 dwelling units regarding the propose Lot 8 of Block 4, Clarkson Subdivision. (File No. 07PL114)

33) No. 07EX110 – Appeal of Denial Request for an Exception to Section 8.2 Design Criteria, of the City of Rapid City Street Design Manual, to allow alternate driveway approach separation. West 250’ of Lot 2, Hansen Heights Addition, Section 6, T1N, R8E, located at320 East Saint Patrick Street

34) No. 07EX111  – Appeal of Denial Request for an Exception to Section 8.2 Design Criteria, of the City of Rapid City Street Design Manual, to allow alternate driveway opening width. West 250’ of Lot 2, Hansen Heights Addition, Section 6, T1N, R8E, located at 320 East Saint Patrick Street A

35) 07TP025 - Coordinated Public Transit-Human Service Transportation Plan – Final Report

36) 07TP028 - 2008 Unified Planning Work Program – Final Report

37) 07TP030 - 2008 – 2012 Transportation Improvement Program Amendment No. 08-001

38) No. PW103007-24 - Agreement between the City of Rapid City and Capital Development Inc. for the relocation of Philadelphia Street adjacent to the proposed Lavilla Vista Development (07VR011)

39) No. 07RD004 - Rapid City Greenway Tract  - A request by Founders Park, LLC to consider an application for a Resolution renaming that portion of 12th Street and North 12th Street to Founders Park Drive on Tract 17, Less Lot H1, Tract 18 and the Vacated West Street adjacent to Tract 18, and Tract 18B all in Rapid City Greenway Tract, and Lot 29 thru 31 of Block 2, Less Lots H1 of Riverside Addition, all located in Section 35, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 12th Street and North12th Street

40) No. 07RD006 - Rushmore Crossing - A request by City of Rapid City to consider an application for a Resolution for a Road Name Change from Farnwood Avenue to Eglin Street on Plat of Lot H1 of Lot M, Plat of Lot H1 of Lot 1, Block 2, Rapps Addition, Plat of Lot H1 of Lot 2, Block 2, Rapps Addition, located in the NW1/4SE1/4 of Section 30, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota and Plat of Lot H2 of Lot K-4 Less Lot H1 of Marshall Heights Tract and half of the vacated portions of Rapp Street located in the NE1/4SW1/4, Section 30 T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located northeast of the intersection of North LaCrosse Street and Rapp Street

41) No. 07VE032 - Forefather Flats - A request by Dream Design International, Inc. to consider an application for a Vacation of Non-Access Easement on Lots 1 and 2 of Forefather Flats Subdivision, Section 28, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located south of East Mall Drive and north of Interstate 90

42) No. 07VE034 - RTA Addition - A request by James Taylor to consider an application for a Vacation of a portion of a Major Drainage Easement on Lot 2 of RTA Addition, located in the NW1/4 of the NW1/4, Section 5, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 222 Cambell Street

43) No. 07VE035 - Elks Country Estates - A request by Sperlich Consulting, Inc. for Aaron Klapkin to consider an application for a Vacation of a portion of a Non-Access Easement on Lot A of Lot 27 of Block 1 of Elks Country Estates, located in the E1/2, Section 16, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located 3911 Jolly Lane

44) No. 07VE037 - Forefather Flats Subdivision - A request by Dream Design International, Inc. to consider an application for a Vacation of Access and Utility Easement on Lots 1 and 2 of Forefather Flats Subdivision, located in the NE1/4 of the SW1/4, Section 28, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located southeast of East Mall Drive and north of Interstate 90

DEPARTMENT OF PARKS AND RECREATION

45) No. PW103007-25 - Approve additional funding in the amount of $890.72 for the Swim Center Sound and Paging System Contract with KT Connections

46) No. PW103007-26 - Authorize the Mayor and Finance Officer to sign a Permanent Utility Easement between the City of Rapid City and Qwest

ADJOURN