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City Council Policies and Procedures

 

 

AGENDA FOR THE CITY COUNCIL

City of Rapid City, South Dakota

6:30 P.M., Monday, August 4, 2014

 

ROLL CALL AND DETERMINATION OF QUORUM

 

INVOCATION (You are welcome to participate, but not required)

 

PLEDGE OF ALLEGIANCE

 

ADOPTION OF AGENDA

 

AWARDS AND RECOGNITIONS

1.            Proclaim August 5, 2014 as Blue & Chrome Day in Rapid City honoring the 105 fallen U.S. Law Enforcement Officers in 2013

 

GENERAL PUBLIC COMMENT

 

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

 

NON-PUBLIC HEARING ITEMS -- Items 2 - 62

 

Open Public Comment – Items 2 - 56

                        Close Public Comment

 

CONSENT ITEMS – Items 2 - 56

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

2.            Approve Minutes for the July 21, 2014 Regular Council meeting.

 

Vacations of Right-Of-Way Set for Hearing (NONE)

 

Alcoholic Beverage License Applications Set for Hearing (August 18, 2014)

3.            Rapid City Area Schools DBA WDT Foundation for a SPECIAL EVENT Wine and Malt Beverage License for a Special Event scheduled for August 26, 2014 at WDT Foundation, 800 Mickelson Drive

4.            Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for a Special Event scheduled for September 9, 2014 at South Dakota School of Mines & Technology, 501 E St Joseph Street

5.            Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for a Special Event scheduled for September 18, 2014 at Black Hills Visitor Information Center, 1851 Discovery Circle

6.            Performing Arts Center of Rapid City DBA Performing Arts Center of Rapid City, 601 Columbus Street for a Retail (on-off sale) Wine License

7.            Performing Arts Center of Rapid City DBA Performing Arts Center of Rapid City, 601 Columbus Street for a Retail (on-off sale) Malt Beverage License

8.            Fresh Start Convenience Stores, Inc DBA Fresh Start-Discount Smoke & Beer, 418 Knollwood Drive for a Package (off sale) Malt Beverage License

 

Public Works Committee Consent Items

9.            No. PW072914-02 – Confirm the Reappointments of Jennifer Benning, Barbara Preszler, and Jay Pond to serve an additional 3 year term on the Standing Committee on Sustainability.

 

10.          No. PW072914-03 – Authorize Staff to Advertise for Bids for WRF Trickling Filter Rotary Distributor Arm Replacement, Project No. 14-2156 / CIP No. 50973. Estimated Cost: $880,000.00.

 

11.          No. PW072914-04 – Authorize Staff to Advertise for Bids for Saint Patrick Street Concrete Repair Project, Project No. 14-2209 / CIP No. 50445. Estimated Cost: $350,000.00.

 

12.          No. PW072914-05 – Authorize Staff to Advertise for Bids for Utility Maintenance Facility, Project No. 13-2120 / CIP No. 50870. Estimated Cost: $5,700,000.00.

 

13.          No. PW072914-07 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement Number 715310 between the City of Rapid City and the Department of Transportation for City Project No 12-2022 / CIP 50448, SDDOT Project P 0231(12)80 PCN 02R5.

 

14.          No. PW072914-08 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement Number 715298 between the City of Rapid City and the Department of Transportation for the Mount Rushmore Road Project, SDDOT Project NH 0016(78)676 PCN 01TH.

 

15.          No. PW072914-09 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Sperlich Consulting, Inc. for Design and Bidding Professional Services for Saint Andrew Street and Saint Charles Street Sanitary Sewer and Water Extension & Reconstruction, Project No. 14-2168 / CIP No. 50959, in the amount of $154,535.00.

 

16.          No. PW072914-11 – Request Authorization for  Staff to Seek Proposals for Engineering Services for 9th Street Reconstruction Project – Fulton Street to Columbus Street, Project No. 14-2208 / CIP No. 50435.

 

17.          No. PW072914-12 – Request Authorization for Staff to Seek Proposals for Engineering Services for Box Elder Drainage Basin Design Plan Project DR05-1451 / CIP 50360.

 

18.          No. PW072914-13 – Approve no cost funding allocation correction to the Professional Services Agreement with Ferber Engineering Company for the Jackson Springs Transmission Mains WRC, Project No. 09-1836 / CIP No. 50780.

 

19.          No. PW072914-14 – Approve Acceptance of Infrastructure for Brookfield Subdivision, Phase 3 Improvements – DEV13-1085.

 

20.          No. PW072914-15 – Request to purchase a ¾ Ton Pickup for Storm Water Utility from McKie Ford in the amount of $22,769.82 matching State bid contract 16544.

 

21.          No. PW072914-16 – Approve Amendments to the Procedures for Design-Build Procurement of Public Improvement Projects (Best Value Process)

 

22.          No. PW072914-06 – Authorize Staff to Advertise for Bids for Enchanted Pines Drive Sanitary Sewer Extension, Project No. SS10-1938 / CIP No. 50859. Estimated Cost: $120,000.00.

 

23.          No. 14TP023 – Approve Rapid City Area Origin-Destination Study Draft Report.

 

24.          No. PW072914-17 – Acknowledge the Request for Reduction in Stormwater Drainage Utility Fees for Agricultural Property Report and place an item on the August 12, 2014, Public Works Committee to discuss the stormwater drainage utility rate structure.

 

25.          No. PW072914-20 – Acknowledge Solid Waste Division Report

 

Legal & Finance Committee Consent Items

26.          No. LF073014-01 – Designate Council President Jerry Wright as the City's Official Representative to the 20th Anniversary of the Sister City Relationship on September 25-October 5, 2014, in Apolda, Germany, and Fund Transportation in an Amount not to Exceed $2,500; and Designate Mayor Sam Kooiker as the City's Official Representative to the 20th Anniversary of the Sister City Relationship from October 11-20, 2014, in Nikko City, Japan, and Fund Transportation in an Amount not to Exceed $2,500  

 

27.          No. LF073014-02 – Authorize Mayor and Finance Officer to Sign Employment Contract between the City of Rapid City and Karl Jegeris

 

28.          No. LF073014-03 – Confirm Reappointments of Justin Henrichsen, Robert Fuchs, Clancy Kingsbury, Mike Brummer, and Sandy Schwan to the Downtown Business Improvement District (BID) Board

 

29.          No. LF073014-04 – Confirm Appointment of Shawn Gab to the Rapid City Regional Airport Boardof Directors

 

30.          No. LF073014-05 – Acknowledge Capital Improvement Program Committee Monthly Update for July 2014

 

31.          No. LF073014-06 - Approve Capital Plan for Street, Drainage and MIP Projects for July 2014

 

32.          No. LF073014-07 - Approve Capital Plan for Government Buildings - Fire & Emergency Services for July 2014

 

33.          No. LF073014-08 - Approve Capital Plan for Government Buildings - Parks & Recreation for July 2014

 

34.          No. LF073014-09 - Approve Capital Plan for Parks & Recreation for July 2014

 

35.          No. LF073014-10 - Approve Capital Plan for Government Buildings – CSAC for July 2014

 

36.          No. LF073014-11 - Approve Capital Plan for Information Technology for July 2014

 

37.          No. LF073014-33 - Approve Event Permit for Love 2 Bridal Fair to be Held on August 24, 2014

 

38.          No. LF073014-12 – Authorize Staff to Purchase One 4x4 4-Door Utility Ford Explorer in the Amount of $26,533 Using State Bid Contract #16546

 

39.          No. LF073014-13 – Authorize Staff to Purchase 7 New Lucas 2, 2.1 Chest Compression Systems Utilizing Sole Source from Physio Control in the Amount of $75,979.40

 

40.          No. LF073014-14 – Resolution No. 2014-071 Writing Off Uncollectible Account Receivable Accounts (Parking Violations)

 

41.          No. LF073014-16 – Resolution No. 2014-072A Fixing Time and Place for Hearing on Assessment Roll for Canyon Lake & Red Dale Drive Sidewalk Project No. SWK12-2042

 

42.          No. LF073014-17 – Acknowledge Report on Retail (On-Off Sale) Malt Beverage Licenses Eligible for Video Lottery

 

43.          No. LF073014-18 – Acknowledge June 2014 General Fund Cash Balance Report

 

44.          No. LF073014-19 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Teton Coalition, Inc.

 

45.          No. LF073014-20 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Youth & Family Services Counseling

 

46.          No. LF073014-21 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Working Against Violence, Inc.

 

47.          No. LF073014-22 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Western Resources for dis-Abled Independence – Adult Services

 

48.          No. LF073014-23 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Western Resources for dis-Abled Independence – Building Renovations

 

49.          No. LF073014-24 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Indenture of Restrictive Covenants for Western Resources for dis-Abled Independence – Building Renovations

 

50.          No. LF073014-25 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Passages Women's Transitional Living Program

 

51.          No. LF073014-26 – Authorize Mayor and Finance Officer to Sign FY2014 CDBG Indenture of Restrictive Covenants for Passages Women's Transitional Living Program

 

52.          No. LF073014-27 – Authorize Mayor and Finance Officer to Sign Memorandum of Understanding between the City of Rapid City and President's Plaza L.L.C. Regarding the Payment of Design and Engineering Fees for the Public Parking Ramp Being Built in Conjunction with the Mixed Use Project Being Constructed on the Corner of 5th and St. Joseph Streets

 

53.          No. LF073014-28 – Acknowledge discussion regarding public safety issue at bridge across from Swim Center.

 

Community Planning & Development Services Department Consent Items (NONE)

 

Continued Consent Items (NONE)

 

Bid Award Consent Items

54.          No. CC080414-02.1 – Approve award of Total Base Bid 1 plus Alternate 1 for Seger Drive Reconstruction - Dyess Ave to 143rd Ave., Project No. 13-2086 / CIP No. 50277.1-3 opened on July 29, 2014, to the lowest responsible bidder, Stanley J Johnsen Concrete Contractor, Inc., in the amount of $8,081,191.56.

 

55.          No. CC080414-02.2 – Approve award of Total Base Bid for Landfill Cell 12 GCCS Expansion, Project No. 13-2147 opened on July 29, 2014, to the lowest responsible bidder, Dot Energy Solutions, Inc., in the amount of $717,093.70

 

56.          No. CC080414-02.3 - Reject all bids for Landfill Cell 13 & 14 Final Cover System, Project No. 13-2146 opened on July 29, 2014, and authorize staff to re-advertise

 

END OF CONSENT ITEMS

 

NON-CONSENT ITEMS – Items 57 - 62

 

Open Public Comment – Items 57 - 62

                        Close Public Comment

 

Ordinances

57.          No. LF071614-14 – Second Reading, Ordinance No. 5997, An Ordinance to Amend Rapid City Municipal Code Section 2. 60.030 to Change the Month in Which Planning Commission Members are Appointed.

 

58.          No. LF073014-31 – First Reading, Ordinance No. 6005, An Ordinance to Establish a Community Investment Committee by Adding Section 2.24.090 to the Rapid City Municipal Code.

 

59.          No. LF073014-32 – First Reading, Ordinance No. 600 An Ordinance to Establish a Strengthening Families Committee by Adding Section 2.24.100 to the Rapid City Municipal Code.

 

60.          No. 14RZ007 – First Reading, Ordinance 6000, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Tony Marshall from General Commercial District to Office Commercial District for Lots 3 through 9 of Block 1 of Tower Ridge 2 generally described as being located 7045 and 7201 S. US Highway 16.

 

Community Planning & Development Services Department Items (NONE)

 

Legal & Finance Committee Items (NONE)

 

Public Works Committee Items

61.          No. PW072914-19 – Appeal of Denial of Request for an Exception from James Huff to allow no Emergency Overflow Tank for Property Owners on Calle Baja Street with Pressure Sewer Systems (City File #14EX140).

 

Compass Committee Items

 

CIP Committee Items

 

Other Board, Commission & Committee Items

 

Bids

 

Alcoholic Beverage License Applications

            Reissuance

            Special Event

 

Mayor's Items

62.          No. CC080414-04.1 – City Council Subcommittee Assignments

 

Council Items & Liaison Reports

Reconsideration Notices

Motion for Delivery of Items from Committee

 

Staff Items

 

Appeals

Planning Commission Appeals

License Appeals

Other Appeals Heard by the Council

 

PUBLIC HEARING ITEMS – Items 63 - 66

 

Open Public Hearing - Items 63 - 66 [Public Hearing Remains Open]

 

CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)

 

END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS

 

Close Public Hearing - Items 63 - 66

 

CONSENT PUBLIC HEARING ITEMS – Item 63 - 66

 

Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

 

Community Planning & Development Services Department Items (NONE)

 

Alcohol Licenses

63.          LaCrosse Hospitality DBA Ramada, 1902 N LaCrosse St for a Retail (on-sale) Liquor License TRANSFER from Viper LLC DBA Reunion Lounge/Ramada, 1902 N LaCrosse St

64.          LaCrosse Hospitality DBA Ramada, 1902 N LaCrosse St for a Package (off-sale) Malt Beverage License TRANSFER from Viper LLC DBA Reunion Lounge/Ramada, 1902 N LaCrosse St

65.          Main Street Square for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 24, 2014 at Main Street Square, 526 Main Street and the portion of Sixth Street from north of St. Joseph Street to south of Apolda Street.

 

Assessment Rolls

66.          No. LF073014-15 – Resolution No. 2014-062B Levying Assessment for Downtown Business Improvement District 2014

 

Other Items Requiring Public Hearings

 

END OF CONSENT PUBLIC HEARING CALENDAR

 

NON-CONSENT PUBLIC HEARING ITEMS (NONE)

 

BILLS

67.          No. CC080414-01 – Bill List for August 4, 2014

 

ADJOURN