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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, April 1, 2014; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 24

Public Comment opened – Items 1 – 24

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW040114-01 – Approve Minutes of March 11, 2014.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Approve Change Order

 

2)         PW040114-02 – Change Order No. 1 to General Repair Service for WRF Interim Trickling Filter Pump Station Improvements - Pump Procurement, Project No. 13-2105 / CIP No. 50966 to Extend the Contract Time 7 days to February 24, 2014, with no cost change.

 

3)         PW040114-03 – Change Order No. 5 to Zenon Environmental Corporation for the Water Treatment Plant Upgrades – Jackson Springs Membrane Prepurchase, Project No. W07-1689 / CIP No. 50696 for a decrease of $29,725.00.

  

      Authorize Staff To Advertise For Bids

 

4)         PW040114-09 – Burns Drive Pavement Rehabilitation, Project No. 14-2164 / CIP 50844. Estimated Cost: $100,000.00.

 

5)         PW040114-10 – Aluminum Sulfate. Estimated Cost: $30,000.00

 

6)         PW040114-11 – Ready Mixed Concrete. Estimated Cost: $63,000.00.

 

7)         PW040114-12 – Hot Mixed Asphaltic Concrete. Estimated Cost; $161,000.00.

 

8)         PW040114-13 – Rapid City Regional Airport #2 - Twilight Dr. & Anderson Rd. Water Transmission Main Ext. Project, Project No. 12-2012, CIP 50899. Estimated Cost: $2,000,000.00.

 

9)         PW040114-14 – Stormwater Utility Mini Excavator. Estimated Cost: $75,000.

 

10)      PW040114-15 – Creek Drive Bridge Replacement, Project No. 04-1241 / CIP No. 50309. Estimated Cost: $200,000.00.

 

11)      PW040114-35 – Automated Fuel Card System for Rapid Transit. Estimated Cost: $150,000.00.

 

      Authorize Mayor and Finance Officer to Sign

 

12)      PW040114-16 – Amendment No. 2 to Agreement between the City of Rapid City and Upper Deck Architects for 2011 Storm Damage Recovery Project, Project No. 12-2016 / CIP No. 50903, in the amount of $32,295.00.

 

13)      PW040114-17 – Agreement between the City of Rapid City and Ferber Engineering Company Inc. for Construction Professional Services for West Chicago Street Utilities Reconstruction – Utility Breakout Project, Project No. 14-2161 / CIP 50448.1, in the amount of $72,430.00.

 

14)      PW040114-18 – Agreement between the City of Rapid City and Ferber Engineering Company Inc. for Construction Professional Services for Omaha Street / West Blvd. Intersection Reconstruction – Utilities Project, Project No. 14-2097 / CIP 50955, in the amount of $24,985.00.

 

15)      PW040114-19 – State of South Dakota Joint Powers Financial Agreement Between Department of Transportation and City of Rapid City for SDDOT project NH 0044(186)44 PCN 04T6, located at the intersection of Omaha Street and 12th Street.

 

16)      PW040114-20 – Joint Funding Agreement between U.S. Department of the Interior, U.S. Geological Survey and City of Rapid City for 2014 Water Resources Investigation to include the operation and maintenance of selected gaging stations and for various hydrologic investigations. 

 

17)      PW040114-21 – Permanent Utility Easement to Black Hills Power Inc. for an area at Meadowbrook Golf Course. 

 

18)      PW040114-22 – Amendment No. 3 between the City of Rapid City and Burns & McDonnell Engineering Co., Inc. for Jackson Springs Water Treatment Plant – Construction Phase Services, Project No. WTP10-1858 / CIP No. 50789 in the amount of $29,725.00.

 

      Engineering Division

 

19)      PW040114-23 – Approve Request from the City of Rapid City for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along the North Side of Harmony Lane for the properties located at 3210, 3214, 3218, 3228, 3234, 3242, 3302, 3306, 3310, 3318, 3326, and 3328 Harmony Lane – Lots 1-19 in Willard Subdivision, Section 4, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota.   

 

20)      PW040114-24 – Grant a Highway Use Deed to the South Dakota Department of Transportation for Tract 17 and part of vacated West Chicago Street of the Rapid City Greenway Tract in the City of Rapid City, Pennington County, South Dakota for SDDOT  NH 0044(186)44, PCN 04T6, 12th Street and Highway 44.

 

21)      PW040114-25 – Renew Contract with Hills Materials Company for Limestone Gravel for one year.

 

22)      PW040114-26 – Approve with the Requirement of a Waiver of Right to Protest (WORP) a Request from Hermanson Egge Engineering for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along East Saint Charles Street for the Property Located at 2425 East Saint Charles Street – Lots C & D of Tract A of SE1/4SE1/4, Section 5, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota. 

 

      Water Reclamation Division

 

23)      PW040114-27 – Approve Request from Mount Rushmore Wastewater Treatment Facility to dispose of waste at the Rapid City Water Reclamation Facility.

 

PARKS AND RECREATION DEPARTMENT

 

24)      PW040114-28 – Authorize Parks and Recreation staff to apply for a Recreation Trails Program (RTP) Grant to SD  of Game, Fish & Parks; to receive funds if grants are awarded; and authorize signature of associated contracts.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 25 – 32

 

Public Comment opened – Items 25 – 32

Public Comment closed

 

SPECIAL ITEMS FROM THE PUBLIC

 

25)      PW040114-29 – Request for Oversize - Elderberry Boulevard, Orchard Meadows Subdivision, Yasmeen Dream, LLC.

 

26)      PW040114-30 – Request Connection to Extended City Water and Sewer Mains; or Transitional Holding Tanks; with Annexation Application Submittal and Amended Oversize Agreement – Lazy P6 Land Company Inc.

 

27)      PW040114-31 – Correction to comments Made by Councilwoman Bonny Petersen and Public Works Director Terry Wolterstorff at the 2/25/12014 Public Works Committee Meeting – Lazy P6 Land Company Inc.

 

28)      PW040114-32 – Confirm City Commitment and Schedule for MP203 – Lazy P6 Land Company Inc.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Authorize Mayor and Finance Officer to Sign

 

29)      PW022514-09 – Agreement Between the City of Rapid City and Pennington County Auditor for Collection of Stormwater Drainage Utility Fees.  (continued from the March 11, 2014, Public Works Committee Meeting)

 

30)      PW070913-07 – Resolution No. 2014-042 A Resolution of Necessity for the Acquisition of Public Right-of-Way Over Private Property for the Purpose of Constructing a Street and Other Public Infrastructure Through the Exercise of Eminent Domain. (Enchanted Pines Drive – Western Portion) (continued from the March 11, 2014, Public Works Committee Meeting)

 

31)      PW040114-33 – Resolution No. 2014-041 A Resolution of Necessity for the Acquisition of Public Right-of-Way over Private Property for the Purpose of Constructing a Street and Other Public Infrastructure through the Exercise of Eminent Domain (Enchanted Pines Drive – Eastern Portion)

 

      Engineering Division

 

32)      PW040114-34 – Seek Authorization to Proceed with Repairs to Public Infrastructure within Big Sky Subdivision.

 

ADJOURN