PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, October 12, 2004, 1:15 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum  

Approve Minutes of September 28, 2004  

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)  Request for approval of a second access at 5103 S. Canyon Road , Dennis Miller (Continued from 9/14/04 ; 9/28/04 Public Works Committee Meeting)

2)  Request to relocate sidewalk from property line to curbside at 3605 Maple Avenue, Chip Elverud (Continued from 9/14/04 ; 9/28/04 Public Works Committee Meeting)

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3)  Report from Outside Service Task Force as to recommendations on a policy for providing sewer and water service to property outside the City limits. (Referred from the September 20, 2004 City Council Meeting)

4)  Left turn lane at Omaha Street and Fifth Street Intersection (SDDOT Project). (Continued from the September 28, 2004 Public Works committee meeting)

5)  Black Fox and Wisconsin Drainage Discussion.  Alderman French (Continued from the September 14, 2004 Public Works Committee Meeting.)

PUBLIC WORKS DIRECTOR’S ITEMS

6)  Authorize staff to prepare Septic System Ordinance as per recommendation from the Drinking Water Committee

BID AWARD

APPROVE CHANGE ORDER  

7)  No. PW101204-01 - Change Order No. 1F for the Milwaukee Street Mill and Inlay Project No. ST04-1378 to Simon Contractors of SD, Inc. for decrease of $6,663.15

8)  No. PW101204-02 - Change Order No. 1F for the Waterloo and Jackson Streets Watermain Loop Project No. W04-1377 to Simon Contractors of SD, Inc. for an increase of $760.02

9)  No. PW101204-03 – Change Order No. 2 for the Catron Boulevard Sanitary Sewer Extension, Hwy. 79 to 5^th Street Project No. SS01-1052 to Heavy Constructors, Inc. for an increase of $3,926.40

AUTHORIZE STAFF TO ADVERTISE FOR BIDS  

10)  No. PW101204-04 - Request authorization to Solicit Proposals for 6^th Street Memorial Park Water Transmission Main Reconstruction Project No. 50439 W04-1423

11)  No. PW101204-05 - Request authorization to advertise for bids for Whitehead Ballfield Improvements Phase 3 Irrigation, Fencing, Grading & Seeding Project No. PR04-1428, CIP #50086

12)  No. PW101204-16 - Request authorization to advertise for bids for Sheridan Lake Road Panel Replacement Project No. STCM05-1385

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

13  No. PW101204-06 - Agreement for Graphic Design Services between the City of Rapid City and Designworks, Inc. for the graphic design services of the Roosevelt Park Demonstration Garden Interpretive Sign for an amount not to exceed $1,680.00

14)  No. PW101204-07 - Agreement for Engineering Services for Supplemental Tap Fee Determinations and Miscellaneous Services, Project No. SSW04-1429 between the City of Rapid City and Banner Associates, Inc. for an hourly rate plus reimbursable expenses with a maximum limiting fee of $22,590.00.

15)  No. PW101204-08 - Joint Powers Agreement with State of South Dakota Department of Military and Veterans Affairs and the City of Rapid City for cost sharing Engineering consultant services for Preliminary Study and Computer Modeling Reroute/Replace 10" and 12" Water mains on Camp Rapid South Canyon High level Water Service Area Rapid City, SD, Project No. W04-1428 with FMG, Inc.

16)  No. PW101204-09 - Professional Services Agreement with FMG Inc. to provide Engineering Services for Preliminary Study and Computer Modeling Reroute/Replace 10" and 12" Water mains on Camp Rapid South Canyon High level Water Service Area Rapid City, SD, Project No. W04-1428 for an hourly rate plus reimbursable expenses with a maximum limiting fee of $11,850.00. 

ENGINEERING DIVISION  

17)  No. PW101204-10 - Consultant Pre-selection Committee Report – Information only, Council acknowledgement requested.

18)  No. PW101204-11 - Approve an Initial Resolution setting time and place for hearing on November 15, 2004 for Block 8 Alley Paving (West Boulevard Addition) Project No. ST03-1330

19)  No. PW101204-12 – Approve Permanent Sanitary Sewer Easement for North Elk Vale Sewer Main Project No. SS03-1292 located in an eighteen-foot strip of land beginning seven feet from the east property line of lot 2 of Wal-East Subdivision NE ¼, SW ¼, Section 27, T2N, R8E, BHM, box Elder, Pennington County , South Dakota for an amount of $10,000.00. (Item PW092804-11 Continued from the September 28, 2004 Public Works Committee meeting)

20)  No. PW101204-13 - Authorize use and expenditure of the $8,000 contingency on TIF 38 for the Elk Vale Road water main.

21)  No. PW101204-14 - Continue time and place for hearing to November 15, 2004 for Assessment Roll for Parkview Drive Extension Project No. ST01-1006.  

RAPID TRANSIT SYSTEM  

SOLID WASTE DIVISION

STREET DIVISION  

WATER DIVISION  

WATER RECLAMATION DIVISION

22)  No. PW101203-15 - Authorize Mayor and Finance Officer to sign Amendment No. 1 to the Professional Services Agreement between the City of Rapid City and U.S. Filter for the Rapid City SDADA System, Water Reclamation Facility Expansion Project No. WRF02-1186 for an amount not to exceed $10,317.65  

DEPARTMENT OF GROWTH MANAGEMENT  

23)  No. 04FV012 - South Robbinsdale Subdivision - A request by Dennis Rogers to consider an application for a Fence Height Exception to allow a seven foot six inch fence in a Low Density Residential District on Lot 13, Block 16, South Robbinsdale Subdivision, Section 7, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 801 East Indiana Street. (Continued from the August 31, 2004 meeting)

24)  No. 04SE003 – A request by Bill Barber for GBA, Inc. to consider an application for a Special Exception to the Street Design Criteria Manual Section 8.2.1 and Section 8.2.2 on Tract C in the SE 1/4 SE 1/4 Section 5, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota located at 1655 East 27th Street.  

DEPARTMENT OF PARKS AND RECREATION

ADJOURN