PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, August 14, 2007; 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum 

Approve Minutes of July 31, 2007

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)  No. PW081407-01 - Landfill usage for Spring Brook Acre residents.  (Continued from the July 10, 2007 Public Works Committee Meeting)

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

2)  No. PW081407-02 – (No attachment) Connection Fees Discussion (Continued from the June 26, and July 10, 2007 Public Works Committee Meeting)

3)  No. PW081407-03 - Staff report on the possibility of additional parkland in the south part of town  (Continued from the July 10, 2007 Public Works Committee Meeting) Wellington Drive Area Parkland (Continued from the July 31, 2007 Public Works Committee Meeting)

4)  No. PW081407-04 - Status of Pavement Management System (Continued from the July 31, 2007 Public Works Committee Meeting)

5)  Report on West Chicago Lighting Project – Alderman Chapman.  (Continued from the July 31, 2007 Public Works Committee Meeting)

PUBLIC WORKS DIRECTOR’S ITEMS

6)  No. PW081407-05 - Request authorization to begin contract negotiations for engineering services for the Source Water Protection Initiative Master Plan

7)  No. PW081407-06 - Request authorization to solicit proposals for engineering services for Skyline D rive Restoration

BID AWARD

APPROVE CHANGE ORDER

8)  No. PW081407-07 - Change Order No. 2F for Sheridan Lake Road PCCP Repair Project No. STCM07-1636 / CIP No. 50445 for increase of $2,926.54

9)  No. PW073107-03R - Change Order No. 1 for Wonderland Drive Street and Drainage Improvements Project No. ST06-1610 / CIP No. 50155 to Simon Contractors of SD, Inc. for an increase of $62,977.00 (Referred from the August 6, 2007 City Council Meeting)

10) No. PW081407-08 - Change Order No. 4 for Country Road Regional Lift Station Project No. SS03-1255 / CIP #50376 to R.C.S. Construction, Inc. for an increase of $234.92

11) No. PW081407-09 - Change Order No. 1 for Downtown Alley Resurfacing 2007 Project No. ST07-1627 / CIP No. 50379 to Hills Materials Company for an increase of $20,823.00

12) No. PW081407-10 - Change Order No. 1F for Chip Seal Street 2007 Project No. ST07-1628 / CIP No. 50584 to Hills Materials Company for in increase of $12,378.20

13) No. PW081407-11 - Change Order No. 1F for 42" Trunk Sewer Siphon Rehabilitation Project No. SS05-1544 / CIP No. 50327 to Heavy Constructors, Inc. for an increase of $1,876.45

14) No. PW081407-12 - Change Order No. 1F for Hall Street Sewer Main Extension SS06-1482 / CIP No. 50632 to Mainline Contracting, Inc. for an increase of $1,435.50

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

15) No. PW081407-13 - Meadowbrook Golf Course Bridge Repair Project No. PR07-1674

16) No. PW081407-14 - Canyon Lake Drive Irrigation Project No. PR06-1515 / CIP #50600

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

17) No. PW081407-15 - Amendment No. 1 to the Financial and Road Transfer Agreement #612978 between the City of Rapid City and South Dakota Department of Transportation

18) No. PW081407-16 - Amendment No. 1 to the Professional Services Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. for the Elk Vale Water Reservoir Preliminary Engineering Study; Project No. W07-1638 for an amount not to exceed $2,328.00

19) No. PW081407-17 - Amendment No. 2 to the Professional Services Agreement between the City of Rapid City and enVision Design, Inc. for Preliminary and Final Design of Phase I of the Downtown Area Street Reconstruction Project No. ST04-1070, 1077, and 1449 for an amount not to exceed $3,968.08

20) No. PW081407-18 - Sewer Construction Fee Resolution for a 10-inch gravity sewer main for Brookfield Subdivision Phase I

21) No. PW081407-19 - Sewer Construction Fee Resolution for 10-inch sewer force main for the Brookfield Subdivision Phase I

ENGINEERING DIVISION

22) No. PW073107-20 - Approve the Report on North Rapid High Level and Low Level Water System Modeling for NE Rapid City Prepared by Ferber Engineering Company, Inc. dated June 29, 2007  (Continued from the July 31, 2007 Public Works Committee Meeting)

23) No. PW081407-20 - Stormwater Management Plan and Phase II Stormwater Program Update

24) No. PW081407-21 - Approve reallocation of funding on Change Order No. 1F for Block 12 Millard Addition Sanitary Sewer Extension Project No. SS06-1625 / CIP #50670 approved at the August 6, 2007 City Council Meeting

RAPID TRANSIT SYSTEM

SOLID WASTE DIVISION

STREET DIVISION

25) No. PW081407-22 - Authorization to declare and dispose of surplus property

WATER DIVISION

WATER RECLAMATION DIVISION

CITY FINANCE OFFICE

26) Approve Additional Interest Payment for the Pactola Reallocation Contract in the amount of $3,075.66

DEPARTMENT OF GROWTH MANAGEMENT

27) No. 07VE002 - Section 23, T1N, R7E – A request by Sperlich Consulting, Inc. for Schriner Investments, LLC to consider an application for a Vacation of Access and Utility Easement on a portion of the 66 foot wide access and utility easement located in the NE1/4 of the NE1/4 of the NE1/4 and the SE1/4 of the NE1/4 of the NE1/4 all located in Section 23, T1N, R7E, Rapid City, Pennington County, South Dakota, more generally described as being located north of Enchantment Road and west of the eastern terminus of Stumer Road  (Continued from the February 27, the March 14, the April 10, the May 1, and the June 12, 2007 Public Works Committee Meetings)

28) No. 07VR006 - Blake's Addition – A request by Advanced Engineering for Frank Washburn to consider an application for a Vacation of Right-of-Way on the Alley adjacent to Lots 9 thru 20 of Block 7 of Blake's Addition, Section 36, T2N, R7E, BHM, Rapid City, Pennington County, South D akota, more generally described as being located between East Boulevard North and North Maple Avenue and East Philadelphia Street and East New York Street   (Continued from the July 31, 2007 Public Works Committee Meeting)

29) No. 07FV006 - Tuscany Square Subdivision - A request by TSP Three, Inc. for Bob Brandt to consider an application for a Fence Height Exception to allow a six foot high fence in lieu of a four foot high fence on Dan's Supermarket Tract Revised less Lot 1 [also in Block 67] and less Lot H-1 of Block 66 of the Original Town of Rapid City, Section 36, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 333 Omaha Street

30) No. 07VR009 - Word of Hope Subdivision - A request by Dream Design International, Inc. to consider an application for a Vacation of Section Line Highway on Lot 1 of Word of Hope Subdivision, located in the NE1/4 SE1/4, lying southeast of Elk Vale Road, Section 4, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, legally described as the unplatted portion of the NE1/4 SE1/4, lying southeast of Elk Vale Road, Section 4, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located west side of Jolly Lane at the north end between Jolly Lane cul-de-sac and curve in Elk Vale Road

DEPARTMENT OF PARKS AND RECREATION

ADJOURN