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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, November 1, 2005, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum  

Approve Minutes of October 11, 2005  

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

EXECUTIVE SESSION

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)  No. PW110105-01 - Request for Additional Sign on City Property (Memorial Park)

2)  Request by Centerline for BankWest that Council consider revisions to the stipulations for plat 05PL166, which Council voted to continue at the October 17, 2005 meeting. (Item 40)

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3)  Discussion about 38th Street sidewalk project – Alderman Chapman

4)  No. PW110105-02 - Parking Enforcement on Saturdays – Alderman Kooiker  (Continued from the October 11, 2005 Public Works Committee Meeting)

5)  No. PW110105-03 - Traffic Signal at Fifth Street and St. Cloud Street Discussion.    (Continued from the February 15, 2005, July 12, 2005, August 30, 2005, September 27, 2005 and October 11, 2005 Public Works Committee Meeting)

6)  Kensington Heights Drainage Problems – Alderman Schumacher.  (Continued from the August 30, September 13, and September 27, 2005 and October 11, 2005 Public Works Committee Meeting)

7)  Copperfield Utility Rates – Alderman Kooiker.  (Continued from the October 11, 2005 Public Works Committee Meeting)

8)  Update on infiltration/inflow, including status of the trunk sewer repairs near Rapid Creek – Aldermen Kooiker and Schumacher

9)  Saint Patrick Street Repair Update – Aldermen Kooiker and Schumacher

PUBLIC WORKS DIRECTOR’S ITEMS

BID AWARD

10)  No. PW110105-04 - Award the informal quote for Erosion Control Clean-up Project No. DR05-1535 to Three Sons Landscaping, Inc. in the amount of $2,000.00

11)  No. PW110105-05 - Award the informal quote for One (1) Polaris 4x4 Ranger for the Water Treatment Facility to Four Season’s Sports Center for a cost of $9,223.00

APPROVE CHANGE ORDER

12)  No. PW110105-06 - Change Order #2 for Haines Avenue North Reconstruction Project No. ST02-1242 to Stanley J. Johnson Concrete Contractor, Inc. for an increase of $17,420.90

13)  No. PW110105-07 - Change Order #1 for Sixth Street Memorial Park Water Transmission Main Reconstruction Project No. W04-1423 to Hills Materials Company for a Contract Time Change only:  The water system shall be in operation by November 4, 2005 and the final completion date shall be November 25, 2005

14)  No. PW110105-08 - Change Order #3F for Southeast Connector Water and Sewer Reconstruction Project No. SSW02-1137 to Heavy Constructors, Inc. for a decrease of $5,326.50

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

15)  No. PW110105-09 - Approve a Resolution of Intent to Enter into Lease of Land with Community Alternatives of the Black Hills, Inc., Pursuant to SDCL 9-12-5.2 to allow the expansion of a correctional facility on public property. (Continued from the August 30, 2005 Public Works Committee Meeting)

16)  No. PW110105-10 - Approve a Resolution Establishing Matching Funds For Replacing Privately-Owned Common Sewer And Water Service Lines With City Mains

17)  No. PW110105-11 - Professional Services Agreement between Designworks, Inc. and the City of Rapid City for Omaha Street Corridor Enhancement Project – Phase 1 Project No. PR03-1287; CIP #50411 for an amount not to exceed $64,880.00

18)  No. PW110105-12 - Professional Services Agreement between CETEC Engineering Services, Inc. and the City of Rapid City to review and modify specifications, prepare bid documents and review equipment shop drawings for Generator Equipment Procurement for Well #12 – Stoney Creek Booster Station Project No. W03-953.E1 for an amount not to exceed $5,200.00

19)  No. PW110105-13 - Professional Services Agreement between Burns & McDonnell Engineering Co., Inc. for evaluation, design, bidding, and construction services for Water Facilities Planning and Jackson Springs Water Treatment Facility Project No. W04-1425; CIP #50570 for an amount not to exceed $487,220.00

20)  No. PW110105-14 – Service and Maintenance Agreement with Fleet Computing International, Inc. for a one-year period beginning 11/1/05 through 10/31/06 for a fee of $525.00

ENGINEERING DIVISION

21)  No. PW110105-15 - Request authorization to install a stop sign at the intersection of E. Elk Street and Anaconda Road for westbound traffic on E. Elk Street

22)  No. PW110105-16 - Request Authorization to solicit Requests for Proposals for Consultant Services for design to finalize plans and specifications for Well #12 and Stoney Creek Booster Station, City Project No. W03-953; CIP #50318, and to provide bidding and construction services

23)  No. PW110105-17 - Request Authorization to solicit Proposals for Engineering Services for 42” Trunk Sewer Siphons Rehabilitation Project SS06-1544 CIP #50327

RAPID TRANSIT SYSTEM

SOLID WASTE DIVISION

24)  No. PW110105-22 - Request Approval of capital expenditure for Litter Control Plan (Referred from the October 17, 2005 City Council Meeting)

25)  No. PW110105-23 - Request Approval of an additional FTE  (Referred from the October 17, 2005 City Council Meeting)

26)  No. PW110105-24 - Discussion of tipping fee increase (Referred from the October 17, 2005 City Council Meeting)

27)  No. PW092705-05 - Request Approval of Litter Control Plan (Referred from the October 17, 2005 City Council Meeting)

STREET DIVISION

28)  No. PW110105-18 - Request permission to purchase from State Contract #14664 with Beck Motors of Pierre, SD  two (2) ¾ ton, 4x4, regular cab, long box pickup trucks for an amount of $18,570.00 each (replacements using budgeted funds)

WATER DIVISION

29)  No. PW110105-19 – (No Attachment) Request permission to purchase from State Contract #14664 with Beck Motors of Pierre, SD one (1) current year ½ ton 4x4 regular cab, long box pickup for a contract price of $16,512.00.  Funding sources to be $8,256 from the Streets budget 301 and $8,256 from the Water budget 602

30) No. PW110105-20 - Request for permission to purchase a compact 4x4 extended cab pickup from McKie Ford in Rapid City for the contract price of $18,912 which is equal to the price stated under State Contract #14669. Vehicle specifications meet or exceed the State Contract bid.  Funding source is Water budget 602.

WATER RECLAMATION DIVISION

DEPARTMENT OF GROWTH MANAGEMENT

31)  No. PW110105-21 - Request for Resolution Authorizing South Dakota Department of Transportation to acquire land for the extension of East North Street in the name of the City

32)  No. 05VE019 - Trailwood Village .  A request by Great Plains Builders to consider an application for a Vacation of Non-Access Easement on Lot 7, Block 23, Trailwood Village , located in the NW1/4 SE1/4, Section 10, T1N, R8E, BHM, Pennington County , South Dakota , more generally described as being located at the southeast corner of the intersection of Williams Street and Leola Lane

33)  No. 05VE020 - Eastridge Estates Subdivision.  A request by Dream Design International, Inc. to consider an application for a Vacation of Non-Access Easement on Lot 6, Block 3, Eastridge Estates Subdivision, SE1/4 NW1/4, Section 24, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located 303 Enchantment Road.

34)  No. 05VE021 - South Pointe Subdivision.  A request by Dream Design International, Inc. to consider an application for a Vacation of Non-Access Easement on Lot 4, Block 4, South Pointe Subdivision, Section 24, T1N, R7E, BHM, Rapid City , Pennington County , South Dakota , more generally described as being located at the southwest corner of Sandra Lane and Parkview Drive .

35)  No. 05VE022 - South Pointe Subdivision.  A request by Dream Design International, Inc. to consider an application for a Vacation of Non-Access Easement on Lot 16, Block 3, South Pointe Subdivision, Section 24, T1N, R7E, BHM, Rapid City , Pennington County , South Dakota , more generally described as being located at the southwest corner of East Enchanted Pines Drive and Parkview Drive .

36)  No. 05VE023 - South Pointe Subdivision.  A request by Dream Design International, Inc. to consider an application for a Vacation of Non-Access Easement on Lot 9, Block 3, South Pointe Subdivision, Section 24, T1N, R7E, BHM, Rapid City , Pennington County , South Dakota , more generally described as being located at the southwest corner of East Enchanted Pines Drive and Parkview Drive .

DEPARTMENT OF PARKS AND RECREATION

 ADJOURN