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LEGAL FINANCE AGENDA
City of Rapid City, South Dakota
Wednesday, January 31, 2007 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)  

 Roll Call and Determination of Quorum 

Approve Minutes of January 10, 2007    

Adoption of the Agenda    

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.    

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1)     No. LF013107-01 - Mike Miles – Report on 2006 All Nighter Adult Softball Tournament and Request Approval for Tournament to be Held June 15-16, 2007  

ITEMS FROM MAYOR  

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

2)     Malcom Chapman – Safe Streets Task Force - Request to Apply for Highway Safety Grant (continued from the December 27, 2006 , Legal and Finance Committee meeting)

3)     Approve the Request to Carry Forward Golf Maintenance Facility in the Amount of $375,000; and Parks Equipment Maintenance Shop in the Amount of $400,000 in the Government Buildings 5-Year Plan to 2007 (continued from the December 27, 2006, Legal and Finance Committee meeting)

4)     No. LF080206-04A - Application for City License, Striking the Words “Arrested or” Under the Subtitle Labeled “Legal” (continued from the January 10, 2007 , Legal and Finance Committee meeting)

5)     No. LF011007-05 – Tom Johnson – Discussion of Various City Fees (continued from the January 10, 2007 , Legal and Finance Committee meeting)

6)     No. LF013107-02 - Sam Kooiker - I-90 signage (continued from the January 10, 2007 , Legal and Finance Committee meeting)

7)     Bill Okrepkie - Septic Tank Elimination Assistance Program

8)     No. LF011007-06 - Council Development Committee – Second Reading and Recommendation of Ordinance No. 5232 Establishing a Process by Which Exceptions Can be Granted to the City’s Lot Length to Width Requirements by Adding Section 16.24.015 to the Rapid City Municipal Code

9)     No. LF013107-03 - Sam Kooiker – Civic Center Cost/Benefit Analysis

10)    Deb Hadcock & Malcom Chapman – Martin Luther King Holiday

11)    No. LF013107-45 - Acknowledge Capital Improvements Program Committee Monthly Update for January, 2007

12)    No. LF013107-46 - Approve 2006 Capital Plan for Streets, Drainage and MIP Projects for January, 2007

13)    No. LF013107-47 - Approve Government Buildings 2006 Carryover Projects   

POLICE DEPARTMENT

14)    No. LF013107-04 - Approve Travel Request for Deb Cady, Doug Thrash, and Elias Diaz to Attend Managing Police Discipline Seminar in Las Vegas , Nevada , March 26-28, 2007 , in an Approximate Amount of $3,052.92

15)    No. LF013107-36 – Approve Travel Request for James Johns, Dave Stratton, and Tom Vlieger to Attend LEEDA Command Institute in Boulder , CO , May 13-18, 2006 , in an Approximate Amount of $3,153

16)    No. LF013107-05 - Approve Event Permit from Alex Johnson Hotel for Motorcycle Parking July 9, 2007

17)    No. LF013107-06 - Approve Event Permit from Alex Johnson Hotel for Motorcycle Parking July 23, 2007

18)    No. LF122706-10 - Approve Event Permit for Rapid City Convention & Visitors Bureau to Designate the North Side of Main Street between 5th and 8th Streets as Motorcycle Parking August 6-10, 2007 (continued from the January 10, 2007, Legal and Finance Committee meeting)

19)    No. LF013107-07 – Authorize Mayor and Finance Officer to Sign Agreement for Independent Contractor Services with Dr. Robert Looyenga 

FIRE DEPARTMENT

20)    No. LF013107-08 – Authorize Mayor and Finance Officer to Sign State of South Dakota Consultant Contract/Letter or Agreement for Consultant Services between City of Rapid City and Law Enforcement Training – 911 for the Dates of 3/5/07-3/10/07, 6/4/07-6/8/07, and 10/22/07-10/26/07     

AIRPORT

21)    No. LF013107-09  - Approve Travel Request for Mason Short to Attend Airport Revenue Conference & Exhibition in Orlando , Florida , February 18-20, 2007 , in an Approximate Amount of $2,221.48

22)    No. LF013107-10 – Approve Travel Request for Mason Short, Jerry Brown, and Jo Roebuck Pearson to Attend AAAE Spring Legislative Issues Conference in Washington , DC , March 25-28, 2007 , in an Approximate Amount of $4,903 

23)    No. LF013107-11 – Approve Travel Request for Mason Short and Jennifer Landguth to Attend Fourth Annual Resort Airports Conference in Sun Valley , Idaho , April 1-3, 2007 , in an Approximate Amount of $2,814

GROWTH MANAGEMENT

24)    No. LF121306-25 – Authorize Mayor and Finance Officer to Enter into a Contract with CRW Associates in an Amount not to Exceed $60,000 for Computerized Permitting Software (referred from the December 18, 2006 , City Council meeting)

25)    No. LF011007-10 - Introduction and First Reading of Ordinance No. 5247 Allowing Joint Identification Signs for Development Complexes by Adding Section 15.28.225 to the Rapid City Municipal Code (continued from the January 10, 2007 , Legal and Finance Committee meeting)

26)    No. LF011007-12 – Second Reading and Recommendation of Ordinance No. 5235 Amending the Prohibited Locations for Appliances Under the International Fuel and Gas Code by Adding Section 15.22.075 to the Rapid City Municipal Code

27)    No. LF011007-13 – Second Reading and Recommendation of Ordinance No. 5236 Regulating the Required Clearance for the Maintenance of Appliances by Amending Section 15.26.260 of the Rapid City Municipal Code

28)    No. LF011007-14 – Second Reading and Recommendation of Ordinance No. 5237 Removing the Section of the International Fuel and Gas Code Prohibiting the Use of Unvented Room Heaters as the Sole Source of Comfort Heating in a Dwelling Unit by Adding Section 15.22.115 to the Rapid City Municipal Code

29)    No. LF011007-15 – Second Reading and Recommendation of Ordinance No. 5238 Regulating when Type I Hoods are Required for Cooking Appliances by Adding Section 15.26.345 to the Rapid City Municipal Code

30)    No. LF011007-16 – Second Reading and Recommendation of Ordinance No. 5239 Regulating the Location of Unvented Room Heaters by Adding Section 15.22.117 to the Rapid City Municipal Code

31)    No. LF011007-17 – Second Reading and Recommendation of Ordinance No. 5240 Removing the Section of the International Mechanical Code Regulating the Installation of Unvented Gas Log Heaters by Adding Section 15.26.535 to the Rapid City Municipal Code

32)    No. LF011007-18 – Second Reading and Recommendation of Ordinance No. 5241 Raising the Value of Construction for which Construction Documents are Required by Amending Section 15.26.080 of the Rapid City Municipal Code

33)    No. LF011007-19 – Second Reading and Recommendation of Ordinance No. 5242 Regulating the Location of Fuel-Fired Appliances by Adding Section 15.26.255 to the Rapid City Municipal Code

34)    No. 06OA007 –Second Reading and Recommendation of Ordinance No. 5233 Adding Adult Day Care Centers to the List of Conditional Uses Allowed in Medium Density Residential Zoning Districts by Amending Section 17.12.030 of the Rapid City Municipal Code   

35)    No. 06OA008 – Introduction and First Reading of Ordinance No. 5234 Allowing Land That Has Been Dedicated for Highway or Roadway Purposes to be Included in the Calculation of the Total Acreage of Land for Purposes of Transferring Land of Forty Acres or More Without Requiring Platting by Amending Section 16.04.320 of the Rapid City Municipal Code  

36)    No. LF013107-12 - Approve Travel Request for Larry Noble, Senior Engineering Technician, to Attend the University of Wisconsin Madison Instructor Led Training Evaluation and Rehabilitation of Pavements in Las Vegas , NV , February 21-24, 2007 in an Approximate Amount of $2,731.56

37)    No. LF013107-13 - Approve Travel Request for Bimende Malik, GIS Analyst, to Attend the ESRI Instructor Led Training Developing Applications with ArcGIS Server Using the Microsoft .NET Framework in St Paul, MN, June 5, 2007 - June 9, 2007 in an Approximate Amount of $2,250.00

38)    No. LF013107-14 - Amendment to GIS Standard Products and Data Pricing List

39)    No. 07TP001 - Authorize Mayor and Finance Officer to sign the Amendment to the 2007 Agreement between the City of Rapid City and the South Dakota Department of Transportation for accomplishing the Rapid City Area Transportation Planning Process – Federal Transit Administration Planning Funds in the amount of $82,989

40)    No. LF013107-15 - Authorization for Mayor and Finance Officer to sign a Covenant Agreement

41)    No. LF013107-50 - Amended Annexation Resolution

FINANCE DEPARTMENT

42)    Report on General Fund Undesignated Cash Position

43)    No. LF013107-16 - Resolution Fixing Time and Place for Hearing on  March 5, 2007 for Assessment Roll for Cleanup Miscellaneous Property

44)    Set Special Council Meetings for Monday, March 19, 2007 (8:00 a.m. to 5:00 p.m.); Wednesday, March 21, 2007 (8:00 a.m. to 5:00 p.m. and 7:00 p.m. to 9:00 p.m. ); Thursday, March 22, 2007 ( 8:00 a.m. to 5:00 p.m. and 7:00 p.m. to 9:00 p.m. ); and Friday, March 23, 2007 (8:00 a.m. to 5:00 p.m.) to Hear Appeals on Property Valuation as the Local Board of Equalization

45)    No. LF011007-22 – Second Reading and Recommendation of Ordinance No. 5243 Regarding Supplemental Appropriation No. 1 for 2007

46)    No. LF013107-17 - Resolution Establishing Change Fund

47)    Discussion on a Briefing by the Director of Equalization on the Changes to the Equalization Process

48)    Acknowledge the Following Volunteers for Worker’s Compensation Purposes:  Library: Connie Ulmer, Rebecca Steffen, Sharon Hall, Beatrice Cruz, Kiley Horst (minor over the age of 12)

49)    No. LF013107-18 -- Resolution Declaring Property Surplus for Streets, Snow Removal, Street Cleaning, Landfill and Material Recovery Facility

50)    No. LF013107-19 - Authorize Mayor and Finance Officer to Renew Agreement with Black Hills and West River Electric Association to Reduce the Gross Receipts Tax Paid by Each from 1% to 2%

51)    No. LF013107-37 - Resolution to Amend the AFSCME Union Wage Scale to Eliminate the Position of Advocates for Community Enhancement (ACE) Coordinator

52)    No. LF013107-38 - Resolution Amending the Non-union Pay Plan to Establish the Position of Advocates for Community Enhancement (ACE) Coordinator

53)    No. LF013107-39 - Resolution Amending the Non-union Pay Plan to Establish the Position of Facility Maintenance Operations Supervisor

54)    No. LF013107-40 - Resolution Amending the Non-union Pay Plan to Establish the Position of Staff Engineer

55)    No. LF013107-41 - Resolution to Amend the Title of Risk/Training Manager to Risk Manager/Training Officer 

56)    No. LF013107-43 - Resolution to Amend the Temporary Pay Matrix

PUBLIC WORKS DEPARTMENT

57)    No. LF013107-20 - Approve Travel Request for Dave Van Cleave and Robert Druckrey to Attend WEF/AWWA Conference in Denver , CO , April 14-18, 2007 , in the Approximate Amount of $2,424

58)    No. LF013107-33 – Approve Travel Request for Chuck Larson and Ritchie Nordstrom to Attend EPA/CIPCA Treatment Workshop in St. George , UT , May 14-127, 2007, in an Approximate Amount of $1,340.24

DEPARTMENT OF PARKS AND RECREATION

59)    Banner Advertising Downtown

60)    No. LF011007-25 - Authorize Staff to Negotiate a Contract with Designworks, Inc. for Design and Contract Administration Services for the Roosevelt Park 2012 Project, Phase 2, and Bypass the Consultant Selection Process for this Project (continued from the January 10, 2007, Legal and Finance Committee meeting)

61)    No. LF011007-26 – Second Reading and Recommendation of Ordinance No. 5245 Adding the Greenway North of Rapid Creek, and South of New York Street between East Blvd. and 5th Street as an Area Exempt from the Animal Restraint Requirement by Amending Section 6.12.035 of the Rapid City Municipal Code

62)    No. LF013107-21 - Approve Travel Request for Aquatics Specialist Barb Limbo to Attend the 2007 National Aquatic Conference in Atlanta , GA , February 27 through March 4, 2007 , in the Approximate Amount of $2,327  

63)    No. LF013107-22 - Approve Travel Request for Recreation Coordinator (Ice Arena) Cliff Zechiel to Attend the 2007 North American Rink Conference & Expo in Chicago , IL , May 14-17, 2007 , in an Approximate Amount of $2,204

64)    No. LF013107-52 - Authorize Mayor and Finance Officer to Sign 2007 Parks Custodial Contract with Black Hills Workshop

CITY ATTORNEY’S OFFICE

65)    No. LF013107-23 - Acknowledge Raffle Request from Rushmore Chapter of ABATE, Inc.

66)    No. LF013107-24 - Acknowledge Raffle Request from American Heart Association 

67)    No. LF013107-25 - Acknowledge Request from Children’s Miracle Network to Hold 18th Annual Great Black Hills Duck Race Sunday, July 29, 2007

68)    No. LF013107-26 – Acknowledge Raffle Request from Grandview/South Chess Club 

69)    No. LF013107-34 – Acknowledge Raffle Request from Rushmore Curling Club

70)    No. LF013107-27 - Authorize Mayor and Finance Officer to Sign Assignment Agreement between the City of Rapid City, Bankwest, and Freeland Meadows, LLC (TID No. 55)

71)    No. LF011007-28 – Introduction and First Reading of Ordinance No. 5244 Setting Forth a Running Five Year Plan in 2012 (continued from the January 10, 2007, Legal and Finance Committee meeting)

72)    No. LF013107-28 – Introduction and First Reading of Ordinance No. 5221 Clarifying the Time Limits in the Case of Permits Issued Pursuant to the International Building Code by Adding Section 15.12.481 to the Rapid City Municipal Code

73)    No. LF0131207-29 – Introduction and First Reading of Ordinance No. 5223 Clarifying Time Limits in the Case of Permits Issued Pursuant to International Residential Code by Adding Section 15.12.051 to the Rapid City Municipal Code

74)    No. LF013107-30 - Report on 2006 Contracts Without City Council Approval

75)    No. LF013107-44 – Authorize Mayor and Finance Officer to Sign Contract for Private Development between Lazy P-6 Land Co., Inc. and the City of Rapid City (TFI #41)

76)    Dangerous Dogs in the Dog Parks

77)    No. LF013107-48 - Final Review and Approval of FY 2007 Annual Action Plan – Community Development Block Grant (CDBG) Allocations and Authorize Mayor to Sign SF 424 and CPMP Certifications

78)    No. LF013107-49 - Committee Recommendation for Fannie Mae Line of Credit Application

REFUNDS AND ABATEMENTS

79)    No. LF013107-31 - Approve the Following Abatements:  Donald Balsley - $1,371.40; Clarke & Wilbraham LPI - $1,751.94; Commerce Park LLC - $133.40; R & S Landholding - $1,528.06; Rushmore Car Wash - $199.96; Robert D. Williams - $1,020.24; and Jon E. Ziegler - $6,047.38;

80)    No. LF013107-32 -- Approve Abatement for Buckingham Wood Products, Inc. -- $19,017.46; and Jane Heard -- $835.38

81)    No. LF013107-51 - Approve Abatement for Corner Stone Rescue Mission - $4,074.80

LICENSES

82)    No. LF013107-35 - Approve the Following Licenses:  (See the Attached List)

ADJOURN