AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, August 17, 2015
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Citizen of the Month: Maxine Boone, Ward 2
2. Veteran of the Month: Ronald Root
3. Employee Awards
3a Rapid City Beautification Committee Yard of the Month: Carol and Dick Mettler, Ward 4
EXECUTIVE SESSION to discuss the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee pursuant to SDCL 1-25-2(1).
STAFF DIRECTION
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
Mayor's Items
4. No. CC081715-04.1 School of Mines Presentation Dr. Heather Wilson
NON-PUBLIC HEARING ITEMS -- Items 5 - 45
Open Public Comment Items 5 - 35 (3-minute time limit per speaker)
Close Public Comment
CONSENT ITEMS Items 5 - 35
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
5. Approve Minutes for the August 3, 2015 Regular Council meeting and the Minutes for the July 27, 2015 and July 28, 2015 Special Council meetings.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (September 8, 2015)
6. Backroom Productions, Inc for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 23, 2015 at Barefoot Dance Studio, 412 5th Street
7. Black Hills Mountain Bike Association for a SPECIAL EVENT Malt Beverage License for an Event Schedule for September 12, 2015 at Founders Park, Tract 17, Rapid City Greenway Tract
Public Works Committee Consent Items
8. No. PW081115-01 Approve Change Order #5 to SECO Construction, Inc. for Utility Maintenance Facility, Project# 13-2120 / CIP 50870 for an increase of $13,387.00.
9. No. PW081115-02 Approve Change Order #1F to Stanley J Johnsen Concrete Contractor for Maple Avenue and Disk Drive Intersection Reconstruction, Project No. 14-2169 / CIP 51024 for an increase of $5,305.20.
10. No. PW081115-03 Authorize Staff to Advertise for Bids for Meade Channel Rehab Project, Project No.15-2255 / CIP No. 51051. Estimated Cost: $200,000.00.
11. No. PW081115-04 Authorize Staff to Advertise for Bids for National Street Storm Sewer Improvements Project, Project No.15-2272 / CIP No. 51068. Estimated Cost: $100,000.00.
12. No. PW081115-05 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Harold F. Flack and Arlene M. Flack for H Lot and Temporary Construction Easement for the City project known as the Dyess Avenue Reconstruction and Downstream Drainage Channel Improvements, Project No. 12-2032 / CIP 50934 in the amount of $24,335.23.
13. No. PW081115-06 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Harold F. Flack and Arlene M. Flack for H Lot and Temporary Construction Easement for the City project known as the Dyess Avenue Reconstruction and Downstream Drainage Channel Improvements, Project No. 12-2032 / CIP 50934 in the amount of $12,161.29.
14. No. PW081115-07 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Gerold H. Wagner and Sandra K. Wagner for H Lot and Temporary Construction Easement for the City project known as the Dyess Avenue Reconstruction and Downstream Drainage Channel Improvements, Project No. 12-2032 / CIP 50934 in the amount of $132,804.47.
15. No. PW081115-08 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Tescher Development Group LLC, for Homestead Street 12 Water Main Oversize Cost Reimbursement, not to exceed $27,445.42.
16. No. PW081115-09 Approve Funding Reallocation for an Agreement with Sperlich Consulting for St Andrew and St Charles Street Sanitary Sewer and Water Extension and Reconstruction, Project No. 14-2168 / CIP No. 50959.
17. No. PW081115-10 Approve Resolution No. 2015-082 entitled A Resolution of Intent to Enter Into Lease of Land with the Rapid City Club for Boys, Pursuant to SDCL 9-12-5.2.
Legal & Finance Committee Consent Items
18. No. LF081215-01 Authorize Mayor and Finance Officer to Sign Joint Powers Agreement with Pennington County Sheriff's Office and State of South Dakota for Police Psychologist Services.
19. No. LF081215-03 Resolution No. 2015-078A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
20. No. LF081215-04 Authorize Mayor and Finance Officer to Sign Life Safety Loan Agreement between Tensleep, LLC and the City of Rapid City.
21. No. LF081215-05 Authorize Mayor and Finance Officer to Sign Electric Cooperative Revenue Agreement between the City of Rapid City and West River Electric Association and Black Hills Electric Cooperative.
22. No. LF081215-06 Resolution No. 2015-080 to Amend the City of Rapid City Compensation Plan by Renaming the Position of Civic Center Corporate Sales & Marketing Manager to Civic Center Corporate Sales Manager
23. No. LF081215-07 Resolution No. 2015-083 to Amend the City of Rapid City Compensation Plan by Establishing the Position of Mayor's Executive Coordinator
24. No. LF081215-08 Approve Request for Transfer of $25,000 from General Fund to Educational Loan Fund.
25. No. LF081215-09 Approve Investment Committee's Recommended New and Amended Policies and Procedures for the Community Development Block Grant (CDBG) and Community Investment Funds Policies and Procedures
26. No. LF081215-10 Authorize Mayor and Finance Officer to Sign Indenture of Restrictive Covenants for Wellspring, Inc.
27. No. LF081215-11 Authorize Mayor and Finance Officer to Sign FY 2015 Community Development Block Grant (CDBG) Contract for 211 Helpline Center
28. No. LF081215-12 Authorize Mayor and Finance Officer to Sign FY2015 Community Development Block Grant (CDBG) Contract for Behavior Management Systems
29. No. LF081215-13 Authorize Mayor and Finance Officer to Sign FY2015 Community Development Block Grant (CDBG) Contract for Dakota Plains Legal Services
30. No. LF081215-14 Authorize Mayor and Finance Officer to Sign FY2015 Community Development Block Grant (CDBG) Contract for Working Against Violence, Inc.
31. No. LF081215-15 Authorize Mayor and Finance Officer to Sign FY2015 Community Development Block Grant (CDBG) Contract for Western South Dakota Community Action
32. No. LF081215-16 Approve Interfund loan from General Fund (Undesignated Cash) to Meadowbrook Development Fund in an amount not to exceed $38,000 to pay the balloon payment to Pioneer Bank on the Meadowbrook Cart Barn Loan; terms 2 years at 3% interest.
33. No. LF081215-20 Authorize Mayor and Finance Officer to Sign the Professional Services Agreement with Progressive Urban Management Associates for the Downtown Area Master Plan in an Amount Not to Exceed $197,450.
CIP Committee Consent Items
Compass Committee Consent Items
Community Planning & Development Services Department Consent Items
Bid Award Consent Items
34. No. CC081715-02.1 Approve award of Total Bid for Pavement Rehabilitation Project Kansas City Street and Quincy Street, Project No. 15-2256 / CIP No. 50445 opened on August 11, 2015, to the lowest responsible bidder, Knife River Rapid City, in the amount of $109,951.00
35. No. CC081715-02.2 Approve award of base bid and alternate #1 for MRF Office Roof Replacement, opened August 11, 2015, to the lowest responsible bidder, Black Hills Industries dba Black Hills Roofing, in the amount of $39,256.00 and a unit price of $4.62/sf.
Continued Consent Items NONE
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 36 - 45
Open Public Comment Items 36 - 45 (3-minute time limit per speaker)
Close Public Comment
Ordinances
36. No. LF042915-17 Second Reading, Ordinance No. 6050, An Ordinance to Amend Provisions in the International Residential Code to Address Compressible, Shifting and Expansive Soils by Amending Chapter 15.13 of the Rapid City Municipal Code.
Recommendation: Approve
37. No. LF081215-17 First Reading, Ordinance No. 6070, An Ordinance Reclassifying the Executive Assistant/Program Coordinator Within the Mayor's Office so the Position is No Longer an Officer of the City by Repealing Section 2.12.070 of the Rapid City Municipal Code.
Recommendation: Approve
38. No. LF081215-19 First Reading, Ordinance No. 6069, FY2016 Appropriation Ordinance.
Recommendation: Approve
39. No. LF081215-18 First Reading, Ordinance No. 6068, Supplemental Appropriation No. 3 for 2015.
Recommendation: Approve
40. No. LF042915-16 First Reading, Ordinance No. 6049, An Ordinance to Amend Provisions in the International Residential Code to Address Fire Protection of Floors by Amending Section 15.13.280 of the Rapid City Municipal Code.
Recommendation: Deny
Public Works Committee Items
41. No. 15TP025 Approve the 2016-2019 Rapid City Area Transportation Improvement Program - Final Report
Recommendation: Approve update report
Legal & Finance Committee Items
42. No. LF081215-21 Request for SDCL 1-19A-11.1 Final Determination Relative to the Proposed Siding Replacement Affecting a Residential Historic Property at 703 11th Street.
Recommendation: Approve with Stipulations
CIP Committee Items
Compass Committee Items
Community Planning & Development Services Department Items
43. No. 15PL034 - A request by Dream Design International Inc. for a Preliminary Subdivision Plan for property generally described as being located south of Catron Boulevard and east of U.S. Highway 16.
Recommendation: Approve with Stipulations
44. No. 15PL060 - A request by Fisk Land Surveying and Consulting Engineers, Inc for Pat Tlustos for PLM Development LLC for a Preliminary Subdivision Plan for property generally described as being located at south of Minnesota Street, west of 5th Street and north of Enchanted Pines Drive.
Recommendation: Approve with Stipulations
Other Board, Commission & Committee Items
Bid Awards
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
45. No. CC081715-04.2 Mt Rushmore Road Construction, Vision Fund Expenditures and Landscaping Update Terry Wolterstorff
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 46 - 53
Open Public Hearing (comment) - Items 46 - 53 (3-minute time limit per speaker)
[Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment)- Items 46 - 53
CONSENT PUBLIC HEARING ITEMS Item 46 - 49
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items
Alcohol Licenses
46. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 25, 2015 at Black Hills Urgent Care, 1730 Haines Avenue
47. Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street for a Retail (on-sale) Liquor License TRANSFER from Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street
48. Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street for a Package (off-sale) Liquor License TRANSFER from Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street
Assessment Rolls
49. No. LF081215-02 Resolution No. 2015-076B Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Items 50 - 53
50. No. 15RZ008 - Second Reading, Ordinance 6052, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International Inc. for a Rezoning from Low Density Residential District I to Low Density Residential District II for property generally described as being located south of Catron Boulevard and east of U.S. Highway 16.
Recommendation: Approve
51. No. 15RZ014 - Second Reading, Ordinance 6067, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Fisk Land Surveying and Consuliting Engineers, Inc for Kelly Lytle for a Rezoning from Medium Density Residential District to High Density Residential District for property generally described as being located at 3312 Jackson Boulevard.
Recommendation: Approve with Stipulations
52. No. 15OA001 Second Reading, Ordinance No. 6032, An Ordinance to Promote Historic Preservation by Repealing Chapter 2.68 of the Rapid City Municipal Code and Adopting Provisions in Chapters 17.04 and 17.54 of the Rapid City Municipal Code.
Recommendation: Approve
53. No. 15OA006 Second Reading, Ordinance No. 6064, An Ordinance to Amend Provisions Concerning Consolidation Plats and Lot Line Adjustment Plats by Amending Section 16.08.100 of the Rapid City Municipal Code.
Recommendation: Approve
BILLS
54. No. CC081715-01 Bill List for August 17, 2015
ADJOURN