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City Council Policies and Procedures

 

 

 

AGENDA FOR THE CITY COUNCIL

City of Rapid City, South Dakota

6:30 P.M., Monday, August 3, 2015

 

ROLL CALL AND DETERMINATION OF QUORUM

 

INVOCATION (You are welcome to participate, but not required)

 

PLEDGE OF ALLEGIANCE

 

ADOPTION OF AGENDA

 

AWARDS AND RECOGNITIONS

 

GENERAL PUBLIC COMMENT

 

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

 

NON-PUBLIC HEARING ITEMS -- Items 1 - 44

 

Open Public Comment – Items 1 - 35

                        Close Public Comment

 

CONSENT ITEMS – Items 1 - 35

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

1.            Approve Minutes for the July 20, 2015 Regular Council meeting.

 

Vacations of Right-Of-Way Set for Hearing (NONE)

 

Alcoholic Beverage License Applications Set for Hearing (August 17, 2015)

2.            Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 25, 2015 at Black Hills Urgent Care, 1730 Haines Avenue

3.            Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street for a Retail (on-sale) Liquor License TRANSFER from Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street

4.            Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street for a Package (off-sale) Liquor License TRANSFER from Fat Boy's Inc dba Firehouse Brewing Co., 610 Main Street

 

Public Works Committee Consent Items

5.            No. PW072815-01 – Approve Change Order No. 3 to RCS Construction for Horace Mann Pool and Park, Project No. 11-1942, for an increase of $13,809.00.

 

6.            No. PW072815-02 – Approve Change Order No. 10 to Scull Construction Service Inc. for Canyon Lake Dam Reconstruction, Project No. 08-1743 / CIP No. 50739, for an increase of $15,460.52.

 

7.            No. PW072815-03 – Authorize Staff to Advertise for Bids for Country Road Water Transmission Main Extension North Rapid High Level, Project No. 14-2173 / CIP No. 50460.  Estimated Cost: $600,000.00.

 

8.            No. PW072815-04 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Dakota Pump, Inc. for Water Distribution Supervisory Control and Data Acquisition (SCADA) Improvements – Investigation Phase, Project No. 14-2218 / CIP No. 51094, in the amount of $125,996.00.

 

9.            No. PW072815-05 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and FMG Inc. for Water and Sewer Extension Projects, Project No. 13-2100 / CIP No. 50961, in the amount of $125,245.00.

 

10.          No. PW072815-06 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and Banner Associates for East Rapid City Water Expansion, Project No. 13-2107 /CIP No. 50964, in the amount of $4,260.00.

 

11.          No. PW072815-07 – Request Authorization to Seek Proposals for Professional Services for Sheridan Lake Road Reconstruction – Canyon Lake Drive to West Main Street, Project No. 15-2270 / CIP No. 50967.

 

12.          No. PW072815-08 – Request Authorization to Seek Proposals for Engineering Services for St. Cloud Street Reconstruction, Project No. 15-2279 / CIP No. 50796.

 

13.          No. PW072815-10 – Acknowledge Discussion on Resolution of Support for Renewable Energy

 

Legal & Finance Committee Consent Items

14.          No. LF072915-01 – Authorize Mayor and Finance Officer to Sign Memorandum of Understanding between the City of Rapid City and the Benedictine Convent of St. Martins

 

15.          No. LF072915-06 – Resolution No. 2015-075 to Update Change Funds

 

16.          Acknowledge the Following Volunteers for Worker's Compensation Purposes:  Mark Kampfe

 

17.          No. LF072915-04 – Acknowledge update from the Humane Society of the Black Hills.

 

18.          No. LF072915-05 – Deny Property Tax Abatement Request:  Lorraine Windenburg; 2008-2014; TBD.

 

19.          No. LF072915-07 - Approve Resolution No. 2015-081 to Declare an Emergency and Authorize Repair or Replacement of HVAC Fixtures and Equipment for Fire Station 1 not to exceed $35,000 with the funds coming from the Council Contingency Fund.

 

CIP Committee Consent Items

20.          No. CIP071715 – Acknowledge Capital Improvement Program Committee Monthly Update for July 2015

 

21.          No. CIP071715-03 – Approve Capital Plan for Government Buildings - Fire & Emergency Services for July 2015

 

22.          No. CIP071715-04 – Approve Capital Plan for Government Buildings - Parks & Recreation for July 2015

 

23.          No. CIP071715-05 – Approve Capital Plan for Parks & Recreation for July 2015

 

24.          No. CIP071715-06 – Approve Capital Plan for Information Technology for July 2015

 

25.          No. CIP071715-07 – Approve Capital Plan for Government Buildings – CSAC for July 2015

 

26.          No. CIP071715-02 – Approve Capital Plan for Streets, Drainage, MIP Projects for July 2015

 

27.          No. CIP071715-08 – Approve the Amended 5-Year CIP Plan 2016-2010

 

28.          No. CIP041715-11 – Approve the Government Facilities 5-Year Plan 2016-2020

 

Compass Committee Consent Items (NONE)

 

Community Planning & Development Services Department Consent Items (NONE)

 

Bid Award Consent Items

29.          No. CC080315-02.1 – Approve award of Total Schedule A and B for Concrete Panel Repairs, Project No. 13-2131 / CIP No. 50445 opened on July 28, 2015 to the lowest responsible bidder, Stanley J Johnsen Concrete Contractors, Inc, in the amount of $162,870.20.

 

30.          No. CC080315-02.2 – Approve award of Total Bid for 9th Street Reconstruction – Columbus to Fulton Street, Project No. 14-2208 / CIP No. 50959 opened on July 28, 2015, to the lowest responsible bidder, Mainline Contracting, Inc., in the amount of $2,417,485.66.

 

31.          No. CC080315-02.3 – Approve award of Total Base Bid plus Schedule C for Countryside Subdivision Water System Conversion, Project No. 15-2257 / CIP No. 51086 opened on July 28, 2015, to the lowest responsible bidder, Mainline Contracting, Inc., in the amount of $959,763.98.

 

32.          No. CC080315-02.4 – Approve award of Total Bid for Commerce Road Sanitary Sewer Extension, Project No. 15-2260 / CIP No. 51090 opened on July 28, 2015, to the lowest responsible bidder, Rapid Construction, LLC, in the amount of $310,969.75.

 

33.          No. CC080315-02.5 – Approve award of Total Base Bid Plus Alternate 1 for 2015 Bridge Repairs, Project No. 15-2262 / CIP No. 50752 opened on July 28, 2015, to the lowest responsible bidder, Corr Construction Services, Inc., in the amount of $106,488.75.

 

34.          No. CC080315-02.6 – City staff recommends all bids for Canyon Lake Sediment Removal, Project No. 15-2273 / CIP No. 51091.1 opened on July 28, 2015, to be rejected.

 

35.          No. CC080315-02.7 – City staff recommends all bids for Canyon Lake Sediment Trucking and Disposal, Project No. 15-2274 / CIP No. 51091.2 opened on July 28, 2015, to be rejected

 

Continued Consent Items (NONE)

 

END OF CONSENT ITEMS

 

NON-CONSENT ITEMS – Items 36 -44

 

Open Public Comment – Items 36 - 44

            Close Public Comment

 

Ordinances

36.          No. 15RZ008 - First Reading, Ordinance 6052, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International Inc. for a Rezoning from Low Density Residential District I to Low Density Residential District II for property generally described as being located south of Catron Boulevard and east of U.S. Highway 16.

Recommendation: Approve

 

37.          No. 15RZ014 - First Reading, Ordinance 6067, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Fisk Land Surveying and Consuliting Engineers, Inc for Kelly Lytle for a Rezoning from Medium Density Residential District to High Density Residential District for property generally described as being located at 3312 Jackson Boulevard.

Recommendation: Approve with Stipulation

 

38.          No. LF042915-17 – First Reading, Ordinance No. 6050, An Ordinance to Amend Provisions in the International Residential Code to Address Compressible, Shifting and Expansive Soils by Amending Chapter 15.13 of the Rapid City Municipal Code.

Recommendation: Approve

 

39.          No. 15OA001 – First Reading, Ordinance No. 6032, An Ordinance to Promote Historic Preservation by Repealing Chapter 2.68 of the Rapid City Municipal Code and Adopting Provisions in Chapters 17.04 and 17.54 of the Rapid City Municipal Code.

Recommendation: Approve

 

40.          No. 15OA006 – First Reading, Ordinance No. 6064, An Ordinance to Amend Provisions Concerning Consolidation Plats and Lot Line Adjustment Plats by Amending Section 16.08.100 of the Rapid City Municipal Code.

Recommendation: Approve

 

Public Works Committee Items

41.          No. PW063015-22 – Acknowledge Standing Committee on Sustainability Annual Report (Continued from the July 20, 2015 Council)

 

Legal & Finance Committee Items

42.          No. LF072915-03 – Approve Loan Agreement/Promissory Note with Pioneer Bank & Trust for New Golf Course Equipment

Recommendation: Forward without Recommendation

 

CIP Committee Items

 

Compass Committee Items

 

Community Planning & Development Services Department Items

43.          No. 15PL055 - Big Sky Business Park - A request by Renner and Associates LLC for Dakota Heartland Inc for a Preliminary Subdivision Plan for property generally described as lying south of Homestead Street.

Recommendation: Approve with Stipulations

 

44.          No. 15PL056 - Superpumer Addition - A request by FMG, Inc for DTJ, LLC for a Preliminary Subdivision Plan for property generally described as south of E. Oakland Street, north of Fairmont Boulevard and west of Cambell Street.

Recommendation: Approve with Stipulations

 

Other Board, Commission & Committee Items

 

Bid Awards

 

Alcoholic Beverage License Applications

            Reissuance

            Special Event

 

Mayor's Items

 

Council Items & Liaison Reports

Reconsideration Notices

Motion for Delivery of Items from Committee

 

Staff Items

 

Appeals

Planning Commission Appeals

License Appeals

Other Appeals Heard by the Council

 

PUBLIC HEARING ITEMS – Items 45 - 54

 

Open Public Hearing (comment)- Items 45 - 54 [Public Hearing Remains Open]

 

CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)

 

END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS

 

Close Public Hearing (comment) - Items 45 - 54

 

CONSENT PUBLIC HEARING ITEMS – Item 45 - 52

 

Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

 

Community Planning & Development Services Department Items

45.          No. 15VR004 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East New York Street and East Philadelphia Street.

 

46.          No. 15VR005 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

47.          No. 15VR006 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

48.          No. 15VR007 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East St. Louis Street and East Chicago Street.

 

49.          No. 15VR008 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

50.          No. 15VR009 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East St. Louis Street and East Chicago Street.

 

Alcohol Licenses

51.          Rapid 168 Inc dba China Wok, 1575 N LaCrosse St. Suite B for a Retail (on-off sale) Malt Beverage License

52.          Storybook Island for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 11, 2015 at Storybook Island, 1301 Sheridan Lake Rd.

 

Assessment Rolls

 

Other Items Requiring Public Hearings

 

END OF CONSENT PUBLIC HEARING CALENDAR

 

NON-CONSENT PUBLIC HEARING ITEMS – Items 53 - 54

53.          No. 15VR010 - A request by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Vacation of Right-of-Way for property generally described as being located between E. St. Joseph Street and E. Kansas City Street between Maple Avenue and Elm Avenue.

Recommendation: Approve with stipulations

 

54.          No. 15OA005 – Second Reading, Ordinance No. 6065, An Ordinance to Add Bed and Breakfast Facilities as Conditional Uses in the Park Forest Zoning District by Amending Section 17.08.030 of the Rapid City Municipal Code.

Recommendation: Approve

 

BILLS

55.          No. CC080315-01 – Bill List for August 3, 2015

 

ADJOURN