ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Finance Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.


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City Council Policies and Procedures

 

 

AGENDA FOR THE CITY COUNCIL

City of Rapid City, South Dakota

6:30 P.M., Monday, July 20, 2015

 

ROLL CALL AND DETERMINATION OF QUORUM

 

INVOCATION (You are welcome to participate, but not required)

 

PLEDGE OF ALLEGIANCE

 

ADOPTION OF AGENDA

 

AWARDS AND RECOGNITIONS

1.            Citizen of the Month: Jessica Christol, Ward 1

2.            Veteran of the Month: Kim Morey, Ward 5

3.            Rapid City Beautification Committee Yard of the Month: Suzanne Karl, Ward 3

3a.       Special Recognition for Rana Graham

 

EXECUTIVE SESSION to discuss pending or proposed litigation pursuant to SDCL 1-25-2(3).

 

STAFF DIRECTION

4.            No. CC072015-04.2 - Authorize Mayor and Finance Officer to sign Agreement Between the City of Rapid City and DTH, LLC Regarding Rainbow Ridge Development

 

GENERAL PUBLIC COMMENT

 

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

 

NON-PUBLIC HEARING ITEMS -- Items 5 - 51

 

Open Public Comment – Items 5 - 47

                        Close Public Comment

 

CONSENT ITEMS – Items 5 - 47

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

5.            Approve Minutes for the July 6, 2015 Regular Council meeting.

 

Vacations of Right-Of-Way Set for Hearing (NONE)

 

Alcoholic Beverage License Applications Set for Hearing (August 3, 2015)

6.            Rapid 168 Inc dba China Wok, 1575 N LaCrosse St. Suite B for a Retail (on-off sale) Malt Beverage License

6a.       Storybook Island for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 11, 2015 at Storybook Island, 1301 Sheridan Lake Rd

 

Public Works Committee Consent Items

7.            No. PW071415-01 – Approve Change Order #1F to Hills Materials Company for Hyland Drive Water Main Loop and Sanitary Sewer Extension, Project No.14-2140 / CIP No. 50823, for a decrease of $23,279.06.

 

8.            No. PW071415-02 – Approve Change Order #1F to Knife River for Pavement Rehabilitation Project – Enchantment Road, Project No. 15-2242 / CIP No. 50549, for an increase of $42,066.47.

 

9.            No. PW071415-03 – Approve Change Order #1F to Mainline Contracting for Robbinsdale Area Utility & Street Reconstruction – E St Charles Street, Project No. 13-2088 / CIP No. 50389.4-2, for a decrease of $47,261.84.

 

10.          No. PW071415-04 – Approve Change Order #4 to SECO Construction for the Rapid City Utility Maintenance Facility, Project No. 13-2120, for an increase of $50,785.19.

 

11.          No. PW071415-05 – Approve Change Order #2 to Zandstra Construction Inc. for Rapid City Landfill Cells 13 & 14 Closure, Project No. 13-2146, for an increase of $23,840.00.

 

12.          No. PW071415-06 – Approve Change Order # 1F to Hills Materials Company for Pavement Rehabilitation Project – 1st and 2nd Street, Project No. 14-2204 / CIP No. 50844, for an increase of $7,284.28.

 

13.          No. PW071415-07 – Approve Change Order #2 to Stanley J Johnsen Concrete Contractor for Seger Drive Reconstruction – Dyess Ave to 143rd Ave., Project No. 13-2086 / CIP No. 50277.1-3, for an increase of $21,147.82.

 

14.          No. PW071415-08 – Approve Change Order #1 to Knife River for Miscellaneous Improvements Project, Project No. 14-2142 / CIP No. 50298, for an increase of $16,151.25.

 

15.          No. PW071415-09 – Approve Change Order #1 to Simon Contractors of SD Inc. for Pavement Rehabilitation Project – Bogey Ct, Byrum Ct and Winged Foot Ct, Project No.14-2183 / CIP No. 50844, for an increase of $27,886.90.

 

16.          No. PW071415-10 – Authorize Staff to Advertise for Bids for 2015 ADA Compliance Project, Project No. 15-2275 / CIP No. 50761. Estimated Cost: $100,000.00.

 

17.          No. PW071415-11 – Authorize Staff to Advertise for Bids for MRF Roof Replacement, Project No. SW003-2015. Estimated Cost: $90,000.00.

 

18.          No. PW063015-17 – Authorize Mayor and Finance Officer to Sign Water Service Agreement between the City of Rapid City and Red Rocks Golf Club, LLC.  (Continued from the July 6, 2015, City Council meeting)  

 

19.          No. PW071415-12 – Authorize Mayor and Finance Officer to Sign Funding Participation Agreement between the City of Rapid City and Rushmore Hockey Association for $200,000.00.

 

20.          No. PW071415-13 – Authorize Mayor and Finance Officer to Sign Covenant Agreement and Release of Liability between the City of Rapid City and the Church of the Blessed Sacrament of Rapid City.

 

21.          No. PW071415-14 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and HDR Engineering Inc for Professional Services for 5th Street and Catron Blvd. Traffic Signal Modifications, Project No. 13-2143 / CIP No. 51020, in the amount of $3,450.00.

 

22.          No. PW071415-15 – Authorize Mayor and Finance Officer to Sign Amendment to Agreement Concerning Voluntary Annexation and Transfer of Water System between Countryside Homeowners Association, Inc. and City of Rapid City.

 

23.          No. PW071415-16 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and FMG Inc. for Canyon Lake Bathymetric Survey, Project No. 15-2273 / CIP No. 51091.1, in the amount of $24,000.00.

 

24.          No. PW071415-17 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Sperlich Consulting, Inc. for E. Idaho St., E. Nevada St., Ivy Ave. Street and Utility Reconstruction and Meade/Hawthorne Drainage Element 221 Improvements Project 15-2253 and Willow Ave., Ivy Ave, E. Fairlane Dr. Street and Utility Reconstruction Project 15-2254 in the amount of $725,134.50.

 

25.          No. PW063015-18 – Authorize Staff to Advertise for Bids for Two Skid Loaders.  Estimated Cost:  $105,000.00.  (Continued from the July 6, 2015, City Council meeting)

 

26.          No. PW063015-19 – Authorize Staff to Advertise for Bids for One End Loader.  Estimated Cost:  $280,000.00.  (Continued from the July 6, 2015, City Council meeting)

 

27.          No. PW063015-20 – Authorize Staff to Advertise for Bids for One End Loader.  Estimated Cost:  $280,000.00.  (Continued from the July 6, 2015, City Council meeting)

 

28.          No. PW063015-22 – Acknowledge Standing Committee on Sustainability Annual Report

 

29.          No. PW071415-18 – Acknowledge Cemetery Headstone Repair Project Update

 

30.          No. PW071415-19 – Acknowledge Bike Path Repair Update.

 

Legal & Finance Committee Consent Items

31.          No. LF071515-01 – Authorize Mayor and Finance Officer to Sign Software License Agreement Amendment with Imagetrend

 

32.          Acknowledge the Following Volunteers for Worker's Compensation Purposes:  David Kent, Kent Jacobs, Matt Reed, Karen Reed, Josh Dailey, Kamryn Holms, Derek Joyal, and Tim Henderson

 

33.          No. LF071515-03 – Acknowledge May 2015 Sales Tax Report

 

34.          No. LF071515-04 – Acknowledge June 2015 General Fund Cash Balance Report

 

35.          No. LF071515-05 – Acknowledge Report on Retail (On/Off Sale) Malt Beverage Licenses Eligible for Video Lottery

 

36.          No. LF071515-07 – Resolution No. 2015-075 to Update Change Funds

 

37.          No. LF071515-08 – Resolution No. 2015-076A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property

 

38.          No.  LF071515-10 – Resolution No. 2015-079 A Resolution of the Governing Body of City of Rapid City, Authorizing the Execution and Delivery of a Master Lease Agreement and Supplement No. 370946-405 Thereto with Respect to the Acquisition, Purchase, Financing and Leasing of Certain Equipment for the Public Benefit; Authorizing the Execution and Delivery of Documents Required in Connection Therewith; and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transactions Contemplated by this Resolution

 

39.          No. LF071515-11 – Resolution No. 2015-077 Revising the Order of Business for City Council Meetings

 

40.          No. LF071515-12 – Authorize Mayor and Finance Officer to Sign Memorandum of Understanding between the City of Rapid City and the Allied Arts Fund

 

41.          No. 07TI007 – Approve Resolution No. 2015-072 A Resolution for the Dissolution of Tax Increment District No. 63 for Property Generally Described as Being Located West of Elk Vale Road and North of Copperfield Subdivision. 

 

42.          No. LF071515-13 – Acknowledge Human Relations Commission Semi-Annual Update. 

 

43.          No. LF042915-16 – Request the Mayor to authorize staff to work together to identify potential areas in the building code that can be used to offset the cost of the new requirements set forth in Ordinance No. 6049 and to bring back recommendations to the August 12, 2015, Legal and Finance Committee meeting. 

 

44.          No. LF071515-06 – Acknowledge Annual Reports to Council per Rapid City Municipal Code

 

Community Planning & Development Services Department Consent Items (NONE)

 

Continued Consent Items (NONE)

 

Bid Award Consent Items

45.          No. CC072015-02.1 – Approve award of Total Bid for Pavement Rehabilitation Project – Big Sky Area Chip Seal, Project No. 15-2269 / CIP No. 50844 opened on July 14, 2015, to the lowest responsible bidder, Hills Materials Company, in the amount of $115,929.00

 

46.          No. CC072015-02.2 – Approve award of Total Bid for Sanitary Sewer Extension – Block 33 South Boulevard Addition & Block 12 Boulevard Addition Project No. 15-2230 & 15-2251 / CIP No. 51078 & 51085 opened on July 14, 2015, to the lowest responsible bidder, Rapid Construction, LLC., in the amount of $128,875.90.

 

47.          No. CC072015-02.3 – Approve award of Total Bid for Sanitary Sewer Main Extension - Clifton Street and Ryther Street, Project No. 14-2155 / CIP No. 50961.5 opened on July 14, 2015, to the lowest responsible bidder, R.C.S. Construction, Inc., in the amount of $658,977.03.

 

END OF CONSENT ITEMS

 

NON-CONSENT ITEMS – Items 48 - 51

 

Open Public Comment – Items 48 - 51

            Close Public Comment

 

Ordinances

48.          No. 15OA005 – First Reading, Ordinance No. 6065, An Ordinance to Add Bed and Breakfast Facilities as Conditional Uses in the Park Forest Zoning District by Amending Section 17.08.030 of the Rapid City Municipal Code.

Recommendation: Approve

 

Community Planning & Development Services Department Items

49.          No. 15PL049 - A request by Fisk Land Surveying and Consulting Engineers, Inc. for a Preliminary Subdivision Plan for property generally described as being located at 7344 Norsemen Lane.

Recommendation: Approve with Stipulations

 

50.          No. 15PL052 - A request by Dream Design International, Inc. for a Preliminary Subdivision Plan for property generally described as being located west of Elk Vale Drive and south of Eglin Street.

Recommendation: Approve with Stipulations

 

Legal & Finance Committee Items

51.          No. LF071515-02 – Audit Report of City of Rapid City – 2014 Comprehensive Annual Financial Report (CAFR)

Recommendation: Forward without Recommendation

 

Public Works Committee Items (NONE)

 

Compass Committee Items

 

CIP Committee Items

 

Other Board, Commission & Committee Items

 

Bids

 

Alcoholic Beverage License Applications

            Reissuance

            Special Event

 

Mayor's Items

 

Council Items & Liaison Reports

Reconsideration Notices

Motion for Delivery of Items from Committee

 

Staff Items

 

Appeals

Planning Commission Appeals

License Appeals

Other Appeals Heard by the Council

 

PUBLIC HEARING ITEMS – Items 52 - 57

 

Open Public Hearing - Items 52 - 57 [Public Hearing Remains Open]

 

CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)

 

END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS

 

Close Public Hearing - Items 52 - 57

 

CONSENT PUBLIC HEARING ITEMS – Item 52 - 55

 

Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

 

Community Planning & Development Services Department Items

52.          No. 15VR003 – A request by Ferber Engineering Company for Black Hills Corporation for a Vacation of Right of Way for property generally described as being located in the southeast quadrant of the intersection of Catron Boulevard and Les Hollers Way

 

Alcohol Licenses

53.          Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 8, 2015 at Golden West Technologies, 2727 N Plaza Drive

54.          Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for November 10, 2015 at Youth & Family Services, 120 E Adams

 

Assessment Rolls

55.          No. LF071515-09 – Resolution No. 2015-056B Levying Assessment for Downtown Business Improvement District 2015

 

Other Items Requiring Public Hearings

 

END OF CONSENT PUBLIC HEARING CALENDAR

 

NON-CONSENT PUBLIC HEARING ITEMS – Items 56 - 57

56.          No. 15RZ012 – Second Reading, Ordinance 6058, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Rezoning from General Commercial District to High Density Residential District for property generally described as being located at 217 and 211 East St. Joseph Street.

Recommendation: Approve

 

57.          No. 15RZ013 – Second Reading, Ordinance 6059, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Rezoning from General Commercial District to High Density Residential District for property generally described as being located south of St. Joseph Street east of Maple Avenue.

Recommendation: Approve

 

BILLS

58.          No. CC072015-01 – Bill List for July 20, 2015

 

(Ten Minute Recess)

 

Mayor's Items

59.          No. CC072015-04.1 - Mayor's 2016 Budget Presentation

 

ADJOURN