ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Attorney's Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.
Please remember to turn all cellular phones off or to vibrate when entering the council chambers.
PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, July 15, 2014; 12:30 p.m.
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.
CONSENT ITEMS -- Items 1 – 22
Public Comment opened – Items 1 – 22
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
1) PW071514-01 – Approve Minutes of July 1, 2014.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Approve Change Order
2) PW071514-02 – Change Order #1 to Scull Construction Service, Inc. for Block 75 Parking Structure Maintenance/Repair Items, Project No. 12-2041 / CIP No. 51001, for an increase of $910.90.
Authorize Staff To Advertise For Bids
3) PW071514-03 – Compact Track Loader for Storm Water Utility. Estimated Cost: $132,000.00.
4) PW071514-04 – South Robbinsdale Drainage Projects: E. Centennial St. – Elm to Michigan; E. Nebraska St. Inlet; and Michigan Ave. Concrete Channel Repair, Project No. 14-2184 / CIP 50425. Estimated Cost: $172,000.00.
Authorize Mayor and Finance Officer to Sign
5) PW071514-05 – Amendment No. 1 to Agreement between the City of Rapid City and Banner Associates for the Rapid City Regional Airport Water Transmission Main Loop, Project No. 12-1992 / CIP No. 50892, in the amount of $74,079.00.
6) PW071514-06 – Agreement between the City of Rapid City and FMG Engineering for Construction Professional Services for Jackson Blvd. Utilities – Chapel Lane to Rapid Creek, Project No. SSW10-1837 / CIP No. 50177, in the amount of $525,000.00.
7) PW071514-07 – Waiver of Right to Protest future assessment for the installation of curb, gutter, sidewalk, street light conduit, and additional pavement along Fountain Plaza Drive and South Plaza Drive as they abut Tract 13, Tract 14 less Lot A and Lot B, Tract CR, balance of 20R and 21R, located in S.G. Interstate Plaza Subdivision located in Section 27 in T2N, R7E, BHM, Rapid City, Pennington County, South Dakota.
8) PW071514-08 – Amendment No. 1 to the Agreement between the City of Rapid City and ReSpec for Irrigation Diversion Point Abandonment, Project No. 12-2034 / CIP No. 50922, in the amount of $12,525.00.
9) PW071514-09 – Amendment No. 1 to the Agreement between the City of Rapid City and ReSpec for Southside Ditch Water Right Validation, Project No. W11-1933 / CIP No. 50303, in the amount of $10,988.00.
Engineering Services
10) PW071514-10 – Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for the South Robbinsdale Drainage Projects: E. Centennial St. – Elm to Michigan; E. Nebraska St. Inlet; and Michigan Ave. Concrete Channel Repair, Project No. 14-2184 / CIP 50425.
11) PW071514-11 – Request Authorization to Seek Proposals for Professional Services for East Rapid City Water Expansion, Project No. 13-2107 / CIP No. 50964.
12) PW071514-12 – Approve Request from Rapid City Parks and Recreation for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 near the intersection of Skyline Drive and Flormann Street at Stone Wall Overlook.
13) PW071514-13 – Authorize Mayor and Finance Officer to Sign a Grant Application for the Canyon Lake Dam Reconstruction Project and Authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
14) PW071514-14 – Authorize Mayor and Finance Office to Sign Grant Funding Applications through the Transportation Alternatives Program and Federal Transit Administration’s Section 5307 Formula for the W. Memorial Park Stormwater Mitigation project, approve the associated Implementation Plan for West Memorial Park, and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
15) PW041514-21 – Approve Request to Continue to the August 12, 2014, Public Works Committee Meeting the Update on Alternative Funding Sources for the Canyon Lake Dam Reconstruction Project. (Continued from the April 21, 2014, City Council Meeting)
Water Reclamation Division
16) PW071514-15 – Request to purchase a ¾ Ton Pickup for Water Reclamation Facility from McKie Ford in the amount of $22,769.82 matching State bid contract 16544.
METROPOLITAN PLANNING ORGANIZATION
17) 14TP014 – Authorize staff to advertise the Request for Proposals for the 2040 Long Range Transportation Plan.
18) 14TP017 – Approve 2015-2018 Transportation Improvement Program – Draft.
PARKS AND RECREATION DEPARTMENT
19) PW071514-16 – Authorize staff to purchase One BC1200XL 12” Brush Chipper with Tier 4i Engine at a discount from the National Joint Powers Alliance program from Contract No. 070313-VRM, to be used for the City’s hazardous fuels mitigation program.
20) PW071514-17 – Authorize Mayor and Finance Officer to Sign a Land and Water Conservation Fund Grant Application in the amount of $500,000.00 for Dinosaur Park Improvements, and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
21) PW071514-18 – Authorize Mayor and Finance Officer to Sign Grant Funding Applications through the Transportation Alternatives Program for the Sweet Creek Spur Trail located just east of Deadwood Avenue and authorize the Mayor and Finance Officer to sign the associated documents if funds are awarded.
ITEMS FROM THE CITY ATTORNEY'S OFFICE
22) PW071514-19 – Authorize Mayor and Finance Officer to Sign Covenant Agreement between the City of Rapid City and Garage LLC to Permit an Electrical Service Box to Encroach Into the Adjacent Public Right of Way.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Items 23 – 24
Public Comment opened – Items 23 – 24
Public Comment closed
SPECIAL ITEMS FROM THE PUBLIC
23) PW071514-20 – Appeal of a Vacation of a Non-Access Easement request by Dream Design International, Inc. for Lot 1, Block 1, Elks Crossing Subdivision, Section 16, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota (File #14VE007).
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Rapid Transit Division
24) PW071514-21 – Rapid Transit Division Report – Rich Sagen.
ADJOURN