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City of Rapid City, South Dakota
Tuesday, December 31, 2013; 12:30 p.m.

Roll Call and Determination of Quorum


Adoption of the Agenda  


General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  



CONSENT ITEMS -- Items 1 – 20


Public Comment opened – Items 1 – 20

Public Comment closed


Remove Items from the “Consent Items” and Vote on Remaining Consent Items


Approve Minutes


1)         PW123113-01 – Approve Minutes of December 10, 2013.




2)         PW123113-02 – Confirm the Appointments of Karen Bulman as a Voting Member, Brett Monson as Alternate #1, and Walt Swan Jr. as Alternate #2 to the Planning Commission.


3)         PW123113-03 – Confirm the Appointment of Greg Oleson to the Parks & Recreation Advisory Board.


4)         PW123113-04 – Confirm the Appointment of Doug Wilson and the Reappointments of Julie Burckhard and Greg Suto to the Trenching Board. 


5)         PW123113-05 – Confirm the Reappointment of Shawn Krull and New Appointments of Clancy Kingsbury and Eric Monroe to the Historic Preservation Commission.


6)         PW123113-06 – Acknowledge the “Development Review Team (DRT) Process: 2010-2013 Progress Report and Assessment” report from Jim Lehe Planning LLC and authorize Staff to proceed with the Work Plan.




      Approve Change Order


7)         PW123113-07 – Change Order #1F to Tru-Form Construction Inc. for 2013 Miscellaneous Improvements Project, Project No. MIP13-2079 / CIP No. 50298, for a decrease of $7,318.20.


8)         PW123113-08 – Change Order #1 to Heavy Constructors for Roosevelt Park 50 Meter Pool, Project No. 12-2090 / CIP No. 50948, for a decrease of $7,940.30.


9)         PW123113-09 – Change Order #2 to Site Work Specialists, Inc. for Landfill Cell 16 Expansion Construction, Project No. 13-2111, for a decrease of $8,071.59.


      Authorize Staff to Advertise For Bids


10)      PW123113-10 – Water Reclamation Facility Algae Control Improvements, Project No. 14-2158 / CIP No. 50971. Estimated Cost $298,000.00.


11)      PW123113-11 – Pedestrian Countdown Signals, CIP No. 51006. Estimated Cost: $70,000.00.


12)      PW123113-12 – 2014 Lane Line Painting, Project No. 14-2166 / CIP No. 50594. Estimated Cost: $97,000.00.


      Authorize Mayor and Finance Officer to Sign


13)      PW123113-13 – Authorize Mayor and Finance Officer to Sign First Amendment to Lease Agreement Between Hills Materials Company and the City of Rapid City (225 E. Main Street N.)


14)      PW123113-14 – Amendment No. 1 to Agreement between the City of Rapid City and FourFront Design for Professional Services for the Rapid City Soccer Complex, Project No. 12-1849 / CIP No. 50792, in the amount of $10,000.00.


15)      PW123113-15 – Amendment No. 3 to the Professional Services Agreement between the City of Rapid City and CETEC Engineering Services, Inc. for Elk Vale Lift Station Upgrades, Project No. 11-1999 / CIP No. 50728, in the amount of $16,500.00.


16)      PW123113-16 – Agreement between the City of Rapid City and American Engineering Testing Inc. for 2014 Environmental Monitoring Landfill/MRF, Project No. 14-2167, in the amount of $76,661.98.


17)      PW123113-17 – South Dakota Department of Transportation Agreement for Use and Restoration of Detour and/or Wet Weather Detour for Mount Rushmore Road between Main and Omaha St.


      Engineering Division


18)      PW123113-18 – Request Authorization to Seek Proposals for Engineering Services for Wildwood Drive Reconstruction, Project No. 13-2118 / CIP No. 50453. Estimated Project Cost: $829,000.00.


19)      PW123113-19Approve no cost funding allocation correction to the Professional Services Agreement with Burns & McDonnell for Construction Administration Services for the Jackson Springs Water Treatment Plant Construction, Project No. WTP10-1858 / CIP No. 50789.




20)      PW123113-20 – Authorize the Mayor and Finance Officer to sign Amendment to Golf Course Food and Beverage Concession Agreement.







Public Comment opened – Item 21

Public Comment closed




      Engineering Division


21)      PW123113-22 – Update on Winter Storm Atlas Cleanup Operations – Terry Wolterstorff.