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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, October 1, 2013; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 22

 

Public Comment opened – Items 1 – 22

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW100113-01 – Approve Minutes of September 10, 2013.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Approve Change Order

 

2)         PW100113-02 – Approve Change Order #5 to Dean Kurtz Construction Company for Elk Vale Lift Station Upgrades, Project No. 11-1999 / CIP No. 50728, for an increase of $6,702.20.

 

3)         PW100113-03 – Approve Change Order #1F to Simon Contractors of SD Inc. for Pavement Rehabilitation Project – Bel Aire Drive, Wayside Drive and Belmont Drive, Project No. 13-2071 / CIP No. 50549, for a decrease of $17,297.28.

  

4)         PW100113-04 – Approve Change Order #1F to Stanley J. Johnsen Concrete Contractor Inc. for Haines Avenue and North Street Joint Sealing and Panel Repair, Project No. 13-2093 / CIP No. 50445, for a decrease of $9,614.00.

 

5)         PW100113-05 – Approve Change Order #1F to Brewer Construction for the 2012-2013 ADA Compliance Project, Project No. 12-2078 / CIP No. 50761, for a decrease of $1,056.54.

 

      Authorize Staff to Advertise for Bids

 

6)         PW100113-06 – Equipment Rental Rates for Snow Removal Operations. Estimated Cost: $50,000.00.

 

7)         PW100113-07 – Seger Drive Reconstruction – Dyess Avenue to 143rd Avenue, Project No. 13-2086 / CIP No. 50277.1-3. Estimated Cost: $6,850,000.00.

 

      Authorize Mayor and Finance Officer to Sign

 

8)         PW100113-08 – Amendment No. 1 to Agreement between the City of Rapid City and American Engineering Testing Inc. for the 2013 Environmental Monitoring Landfill/MRF, Project No. 12-2036, in the amount of $1,850.00.

 

9)         PW100113-09 – Amendment No. 2 to Agreement between the City of Rapid City and TSP, Inc. for the Minnekahta Drive Area Watermain and Sanitary Sewer Reconstruction, Project No. 11-1980 / CIP No. 50826, in the amount of $20,325.00.

 

10)      PW100113-10 – Amendment No. 2 to Agreement between the City of Rapid City and HDR Engineering Inc. for Minnewasta Water Main Reconstruction and Street Rehabilitation – Design and Bidding, Project No. 12-2060 / CIP No. 50383, in the amount of $5,554.00.

 

11)      PW100113-23 – Agreement Between the City of Rapid City and Lazy P6 Land Company, Inc., for Reimbursement of Oversize Costs Associated with the Extension of 5th Street South of Catron Boulevard.

 

12)      PW100113-33 – Perpetual Conservation Easement Agreement Between the City of Rapid City and the Rapid City Area School District #51-4 For Property Located Near Parkview Drive and Enchanted Pines Drive for the Parkview Softball Complex.

 

      Engineering Division

 

13)      PW100113-13 – Approve With the Requirement to Sign a Waiver of Right to Protest a Request from Open Bible Christian Center for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Sedivy Lane South of E. Saint Patrick Street for the Property Located at 2225 E. Saint Patrick Street. 

 

 14)      PW100113-14 – Approve With the Requirement to Sign a Waiver of Right to Protest a Request from Chris Long for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Creek Drive for the Properties Located at 1708 & 1714 Creek Drive.

 

15)      PW100113-15 – Approve Permanent Utility Easement between the City of Rapid City and Black Hills Power, Inc. for an area at the Landfill.

 

16)      PW100113-16 – Approve Waiver of Right to Protest a future assessment for the installation of pavement, curb, gutter, street light conduit, and water along Cliff Drive as it abuts Lot 5R of Block 15 of Canyon Lake Heights Subdivision located in the SW1/4 of the SW1/4 of Section 9 and in the SE1/4 of the SE1/4 of Section 8, T1N, R7E, BHM, Pennington County, South Dakota for Matt Benne.

 

17)      PW100113-17 – Approve Waiver of Right to Protest a future assessment for the installation of pavement, curb, gutter, and street light conduit along North Plaza Drive as it abuts a portion of the S1/2 of the NE ¼ lying south of Interstate 90 Right-of-Way and a portion of the N1/2 of the SE1/4, all in Section 27, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota for Franklin Simpson.

 

18)      PW100113-18 – Approve Renewal of Contract with EnviroTech Services Inc. for Liquid Road Deicer for one year.

 

19)      PW100113-19 – Approve Renewal of Contract with Pete Lien and Sons Inc. for Ice Sanding Material for one year.

 

      Solid Waste Division

 

20)      PW100113-20 – Authorize Mayor to Sign Settlement and Compliance Agreement in the matter of the May 10, 2013, Air Quality Violations by the City of Rapid City Landfill.

 

ITEMS FROM THE CITY ATTORNEY

 

21)      PW100113-34 – Authorize Mayor and Finance Officer to Sign a Covenant Agreement Between the City of Rapid City and MATS-4-U, LLC, to Permit an Electrical Service Box to Encroach into the Public Right of Way Adjacent to 312 Main Street. 

 

PARKS AND RECREATION DEPARTMENT

 

22)      PW100113-21 – Authorize the Mayor and Finance Officer to sign a Memorandum of Agreement between the City of Rapid City and Rapid City BMX, Inc. for development of a BMX track near Founders Park, south of Omaha Street.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 23 – 34

 

Public Comment opened – Items 23 – 34

Public Comment closed

 

SPECIAL ITEMS FROM THE PUBLIC

 

23)      PW091013-10 – Request from Tom Udager for a Waiver of Regulations to be Permitted to Repair or Replace his Current Septic System at 3618 Ridge Drive.  (Continued from the September 10, 2013, Public Works Committee Meeting)

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

24)      PW100113-22 – Introduction and First Reading of Ordinance No. 5965 Creating a Stormwater Drainage Utility and Institute a Stormwater Drainage Utility Fee by Adding a New Chapter 13.26 to Title 13 of the Rapid City Municipal Code. 

 

      Authorize Mayor and Finance Officer to Sign

 

25)      PW100113-11 – Agreement between the City of Rapid City and HDR Engineering, Inc. for Design and Bidding Phase Professional Services for Water Reclamation Facility Trickling Filter and Effluent Solids Reduction Improvements, Project No. 13-2123 / CIP No. 50970, in the amount of $784,502.00.

 

26)      PW100113-12 – Agreement between the City of Rapid City and Freeland Meadows, LLC for the Prairie Meadows Oversize Water Main Transmission Main Cost Reimbursement, not to exceed $62,777.41.

 

      Engineering Division

 

27)      PW100113-24 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate and Additional 17’ or Right-of-Way Along Dunsmore Road for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX190) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

28)      PW100113-25 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate an Additional 17’ of Right-of-Way along Moon Meadows Drive for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX191) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

29)      PW100113-26 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Dedicate “Non Access” Easement Along Sheridan Lake Road for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX192) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

30)      PW100113-27 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate 100’ of Right-of-Way along the Proposed Principal Arterial Street Identified in the Major Street Plan for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX193) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

31)      PW100113-28 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, and to Dedicate and Additional 10’ or Right-of-Way Along Sheridan Lake Road for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX194) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.         

 

32)      PW100113-29 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Design and Install a Sanitary Sewer Trunk Main as Identified in the “Sheridan Lake Road Sanitary Trunk Sewer Extension Project” Through the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX195) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

33)      PW100113-30 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Extend Water and Sewer Mains within Dunsmore Subdivision for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX196) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

34)      PW100113-31 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install Curb and Gutter, Sidewalk, Street Light Conduit, Water Main, and Sewer Main for a Shared Access Driveway for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX197) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

ADJOURN