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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, February 26, 2013; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 24           

 

Public Comment opened – Items 1 – 24          

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW022613-01 – Approve Minutes of February 12, 2013.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Authorize Staff to Advertise for Bids

 

2)         PW022613-02 – 2012-2013 ADA Compliance Project, Project No. ADA12-2078 / CIP 50761. Estimated Cost: $100,000.00.

 

3)         PW022613-03 – Pavement Rehabilitation Project – Cliff Drive and Heights Drive Overlay, Project No. 13-2070 / CIP No. 50549. Estimated Cost: $100,000.00.

 

4)         PW022613-04 – Silver Street Area Utility Improvements Phase 2 – Gold Street, Project No. 12-2020 / CIP No. 50828. Estimated Cost: $1,250,000.00.

 

      Authorize Mayor and Finance Officer to Sign

 

5)         PW022613-05 – Agreement between Doyle Estes and Kathryn Johnson and the City of Rapid City Extending Time for Development of Property. (Future Soccer Complex site)

 

6)         PW022613-06 – Amendment No. 2 to Agreement between the City of Rapid City and FMG Inc. for Jackson Boulevard Utilities – Chapel Lane to Rapid Creek Bridge, Project No. SSW10-1837 / CIP No. 50177, in the amount of $237,817.00.

 

7)         PW022613-07 – Amendment No. 1 between the City of Rapid City and Ferber Engineering Company Inc. for Design Professional Services for West Chicago Street and Staton Place Reconstruction and Drainage Improvements, Project No. 12-1187 / CIP No. 50364, in the amount of $8,651.00.

 

8)         PW022613-08 – Agreement between the City of Rapid City and Ferber Engineering Company Inc. for Construction Professional Services for West Chicago Street and Staton Place Reconstruction and Drainage Improvements, Project No. 12-1187 / CIP No. 50364, in the amount of $224,370.00.

 

9)         PW022613-09 – Agreement between the City of Rapid City and Fennell Design Inc. for Professional Services for Roosevelt Park 50-Meter Pool, Project No. 13-2090 / CIP No. 50948, in the amount of $306,500.00.

 

10)      PW022613-10 – Section 5307 Urban Public Transportation Grant Agreement between the City of Rapid City and the State of South Dakota Department of Transportation.

 

11)      PW022613-11 – Agreement between the City of Rapid City and SoDak Development Inc. for Water Main Easements for  the Airport Water Transmission Main Extension, Project One. 

 

      Engineering Division

 

12)      PW022613-12 – Authorize Staff to Terminate Soccer Field Hay Lease and Waive Payment of 2013 Rent.

 

13)      PW022613-13 – Approve Request from Brent Voorhees and Matt Benne for an Exception to Waive the Requirement to Install Sidewalk in an Access Easement per City Ordinance 12.08.060 for the Properties Located at 4560 Cliff Drive and 4670 Cliff Drive– Existing Lot AR of Lot 4R of Block 15 and Existing Lot 5R of Block 15, Canyon Lake Heights Subdivision, Section 8, T1N, R7E and Section 9, T1N, R7E, Rapid City, Pennington County, South Dakota.

 

14)      PW022613-14 – Approve Acceptance of Infrastructure for Promise Road and Offsite Sanitary Sewer Improvements – DEV12-1077. 

 

      Solid Waste Division

 

15)      PW022613-15 – Authorize Staff to Submit an Application for a First Interstate BancSystem Foundation Grant for a Total of $3,878.00 to Increase Elementary School Student’s Education for Recycling.

 

16)      PW022613-16 – Authorize Staff to Advertise for Bids for Current Model Star Screen Compost Screen for the Solid Waste Division.  Estimated Cost $450,000.00.

 

17)      PW022613-17 – Authorize Mayor and Finance Officer to Sign the Phase 2 Citizen Campus Scope of Services Agreement between the City of Rapid City and HDR Engineering Inc. for Supplemental Design and Construction Management Services, for a not-to-exceed total of $250,000.00.

 

      Street Division

 

18)      PW022613-18 – Renew Contract with Hills Materials Company for Hot Mixed Asphaltic Concrete for one year.

 

19)      PW022613-19 – Renew Contract with Hills Materials Company for Limestone Gravel for one year.

 

20)      PW022613-20 – Renew Contract with Pete Lien and Sons Inc. for Ready Mixed Concrete for one year.

 

      Water Reclamation Division

 

21)      PW022613-21 – Renew Contract with Hawkins Inc. for Odor Control Chemical for Lift Stations for One Year.

 

PARKS AND RECREATION DEPARTMENT

 

22)      PW021213-19 – Authorize Mayor and Finance Officer to Sign Golf Cars Lease Purchase Agreement with TCF Equipment Finance.  (Continued from the February 12, 2013, Public Works Committee Meeting)

 

23)      PW022613-23 – Approve a Memorandum of Agreement between the City of Rapid City and Derby Advertising Inc. dba Canyon Lake Resort, for park amenities in West Canyon Lake Park.

 

24)      PW022613-24 – Authorize Staff to Advertise for Bids for the 2013-2015 Custodial Services in Various Parks Facilities.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 25 – 28

 

Public Comment opened – Items 25 – 28

Public Comment closed

 

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

 

25)      PW022613-25 – Designate New Loading Zone at 626 6th Street per Property Owner’s Request – Alderman Jerry Wright.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Engineering Division

 

26)      PW022613-26 – Appeal of Denial of Request for an Exception from Sperlich Consulting Inc. for Matt Benne and Brent Voorhees to Waive the Requirement to Install Additional Pavement Width and to Provide Additional Easement Width for the Proposed Access Easement for the Properties Located at 4560 Cliff Drive and 4670 Cliff Drive– Existing Lot AR of Lot 4R of Block 15 and Existing Lot 5R of Block 15, Canyon Lake Heights Subdivision, Section 8, T1N, R7E and Section 9, T1N, R7E, Rapid City, Pennington County, South Dakota.

 

      Rapid Transit Division

 

27)      PW022613-27 – Rapid Transit Division Update – Rich Sagen.

 

PARKS AND RECREATION DEPARTMENT

 

28)      PW022613-28 – Report on Updated Structure of the Urban Wildlife Committee.

 

ADJOURN