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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, August 28, 2012; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 35

 

Public Comment opened – Items 1 – 35

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW082812-01 – Approve Minutes of August 14, 2012.

 

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

 

2)         PW082812-39 – Solid Waste Committee Recommendation to Approve Resolution #2012-091 Establishing Garbage and Refuse Fees and Rates Which Amends Resolution #2012-062 to Decrease the Solid Waste Unit Collection Charges.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Approve Change Order

 

3)         PW082812-02 – Change Order #1 to Hills Materials Company for Pavement Rehabilitation Project – City Springs and Meadowwood Area, Project No. 12-1984 / CIP No. 50549, for an increase of $52,469.00.

 

4)         PW082812-03 – Change Order #1F to Simon Contractors of SD, Inc. for Fulton Street Sewer and Water Extension, Project No. 12-2000 / CIP No. 50893, for a decrease of $556.29.

 

5)         PW082812-04 – Change Order #1F to J&J Asphalt for Pavement Rehabilitation Project – E Centennial Street and Redwood Street, Project No. 12-1987 / CIP No. 50844, for an increase of $5,230.55.

 

      Authorize Staff To Advertise for Bids

           

6)         PW082812-05 – Equipment Rental Rates for Snow Removal Operations. Estimated Cost: $50,000.00.

 

7)         PW082812-06 – Snow Removal Operations for City Parking Lots and Ramp. Estimated Cost: $30,000.00. 

 

8)         PW082812-07 – Liquid Road Deicer. Estimated Cost: $32,000.00.

 

9)         PW082812-08 – Ice Sanding Material. Estimated Cost: $75,000.00.

 

10)      PW082812-09 – Sander Plows with Wings. Estimated Cost: $375,000.00.

 

11)      PW082812-10 – Tandem Dump Trucks with Plow and Slide-in Sander. Estimated Cost: $285,000.00.

 

12)      PW082812-11 – Maple Avenue Railroad Crossing, Project No. RR12-2050 / CIP No. 50170. Estimated Cost: $150,000.00.

 

13)      PW082812-12 – 2012 Out of the Dust, Project No. ST12-2003 / CIP No. 50297. Estimated Cost: $60,000.00.

 

14)      PW082812-13 – 2011-2012 Manhole Adjustment Project, Project No. ST11-1970 / CIP No. 50846. Estimated Cost: $70,000.00.

 

15)      PW082812-14 – Hoefer Avenue Overlay Project, Project No. 12-2046 / CIP No. 50445. Estimated Cost: $250,000.00.

 

      Authorize Mayor and Finance Officer to Sign

           

16)      PW082812-15 – Waiver of Right to Protest a future assessment for the installation of sidewalk along Dyess Avenue as it abuts the South 423.0 feet of the SW ¼  of the NW ¼ and the North 925.0 feet of the NW ¼ of the SW ¼ located in Section 21, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota.

 

17)      PW082812-16 – Waiver of Right to Protest a future assessment for the installation of sidewalk, curb, gutter, and street light conduit along Century Road as it abuts Lot A of Lot One (1) of the Northwest Quarter of the Southwest Quarter (NW1/4SW1/4) of Section 32, T2N, R8E of the Black Hills Meridian, Pennington County, South Dakota.

 

18)      PW082812-17 – Waiver of Right to Protest a future assessment for the installation of sidewalk along East Omaha Street and La Crosse Street as they abut Lots 1-6, inclusive of the Starner Tract in Government Lot 2 of Section 6, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota as shown on the plat filed in Plat Book 3, Page 253 and also excepting therefrom Lot H-1 of said Starner Tract shown on the plat filed in Highway Plat Book 2, Page 100.

 

19)      PW082812-18 – Urban Surface Transportation Program Funding Agreement between the Department of Transportation and the City of Rapid City for Letting and Construction of Project P 1774(04), PCN 02SE – East North Street from Herman Street to Pine Street.

 

20)      PW082812-19 – Amendment Number 1 to Agreement Number 613517 between the City of Rapid City and the South Dakota Department of Transportation for the 6th Street Pedestrian Crossing on Omaha Street (For Promenade Project).

 

21)      PW082812-20 – Agreement between the City of Rapid City and Highway Improvement Inc. for Asphalt Surface Crack Sealing, Project No. ST12-2055.

 

22)      PW082812-21 – Section 5307 Urban Public Transportation Grant Agreement between the City of Rapid City and the State of South Dakota Department of Transportation.

 

23)      PW082812-22 – Covenant Agreement between THF Stoneridge and the City of Rapid City Regarding Installation of a Northbound Right Turn Lane on Black Hills Boulevard at Outlot 10.

 

24)      PW082812-23 – Agreement between the City of Rapid City and the State of South Dakota Department of Transportation for PS 8052(62), PCN 03C1, DOT#190261W for Maple Avenue Railroad Crossing, Project No. RR12-2050 / CIP No. 50170.

 

25)      PW082812-24 – Agreement between the City of Rapid City and the State of South Dakota Department of Transportation for PP 8052(41), PCN 1432, DOT#190273R for 11th Street Railroad Crossing, Project No. RR12-2024 / CIP No. 50173.

 

26)      PW082812-25 – Agreement between the City of Rapid City and HDR Engineering, Inc. for Professional Services for the Water Reclamation Facility Trickling Filter and Effluent Solids Reduction Improvements-Evaluation Phase, Project No. 12-2031 / CIP No. 50910, in the amount of $74,069.00.

 

      Engineering Division

 

27)      PW082812-26 – Approve Request from Steven Jones to Waive the Requirement to Install Sidewalk per City Ordinance 12.080.060 for the Property Located at 3402 Carmen Court – Lot 4R of Tract 1, Canyon Lake Heights, Section 16, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota. 

 

28)      PW082812-27 – Approve Request from the Good Samaritan Society (GSS) to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 for the Property Located at the SE1/4 SW1/4 and SW1/4 SE1/4 and NE1/4 SE1/4 and NW1/4 SE1/4, and SW1/4 NE1/4 and less Lot A of W1/2 SE1/4, Section 29, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota – More Generally Located on the South Side of St. Martins Drive, West of Sturgis Road, and East of City Springs Road.

 

29)      PW082812-28 – Approve Acceptance of Infrastructure for Black Hills Center – 10PL096, 10PD071, DEV 10-1039, DEV 10-1050; More Generally Located at the Northwest Corner of Stumer Road and 5th Street. 

 

COMMUNITY PLANNING DEPARTMENT

 

30)      PW082812-29 – Confirm the Appointment of Tim Rose to the Development Appeals and Review Board as a Planning Commission Representative.

 

31)      PW082812-33 – Acknowledge Monthly Building Permit Progress Report.

 

PARKS AND RECREATION DEPARTMENT

 

32)      PW082812-30 – Approve Proposed Revision to Guidelines for Priority Use of Park and Recreation Facilities Document, Defining “Non-Profit Status” and adding a First Right of Refusal Clause. 

 

33)      PW082812-31 – Acknowledge Report on Mountain View Cemetery and Authorize Staff to Develop a Plan for Implementation of Recommendations.

 

34)      PW082812-32 – Approve Resolution #2012-102 Extending the Declaration of Emergency Regarding The Mountain Pine Beetle Invasion Within the City of Raid City.

 

ITEMS FROM THE CITY ATTORNEY

 

35)      PW082812-38 – Authorize Mayor and Finance Officer to sign Declaration of Taking Pertaining to the Creek Drive Bridge Reconstruction, Project No. BRO 8052(56). 

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 36 – 40

 

Public Comment opened – Items 36 – 40

Public Comment closed

 

SPECIAL ITEMS FROM THE PUBLIC

 

36)      PW073112-29 – Deny the Request to accept Private Driveway Located in the 12th Street Right of Way as a city street – David and Patti Smith.  (Continued from the August 6, 2012, City Council Meeting)

 

37)      PW073112-30 – Plum Tree Homeowner’s Association Request for Assistance on Plum Tree Lane – Chris Lenger, Plum Tree HOA President.  (Continued from the August 14, 2012, Public Works Committee Meeting)

 

38)      PW082812-37 – Request by Fischer Furniture for approval to erect a tent in the public right-of-way at 1710 West Main Street beginning September 25, 2012, until October 6, 2012; and City of Rapid City to be named as additional insured – Jay Fox.

 

COMMUNITY PLANNING DEPARTMENT

 

39)      PW082812-34 – Acknowledge the Second Set of Board and Committees Consolidation Recommendations.

 

PARKS AND RECREATION DEPARTMENT

 

40)      PW082812-35 – Update on Meadowbrook Pub & Grill.

 

ADDENDUM NO. 1

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Authorize Staff To Advertise for Bids

 

15a)    PW082812-40 – East Idaho and Ivy Watermain Reconstruction, Project No. 12-2059 / CIP No. 50421.3-1A.  Estimated Cost:  $550,000.00.

 

ADJOURN