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City of Rapid City, South Dakota
Tuesday, July 31, 2012; 12:30 p.m.

Roll Call and Determination of Quorum


Adoption of the Agenda  


General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  



CONSENT ITEMS -- Items 1 – 32


Public Comment opened – Items 1 – 32

Public Comment closed


Remove Items from the “Consent Items” and Vote on Remaining Consent Items


Approve Minutes


1)         PW073112-01 – Approve Minutes of July 10, 2012. 




2)         PW073112-06 – Acknowledge Letter from Former Mayor Don Barnett Regarding 1972 Flood Remembrance and Renewal.




3)         PW073112-39 – Authorize Public Works Director to execute an amendment to Purchase Agreement with By-Pass Development, LLC dated July 16, 2012, extending the time for closing the purchase.


       Approve Change Order


4)         PW073112-07 – Change Order No. 1F to Layne Christensen Co. for Well No. 8 Pump Replacement, Project No. W10-1896 / CIP No. 50832 for an increase of $1,679.00.


5)         PW073112-08 – Change Order #1F to Simon Contractors of SD Inc. for Star of the West Parking Lot Repairs, Project No. 12-2030/ CIP No. 50909, for an increase of $8,444.93.


6)         PW073112-09 – Change Order #1F to RCS Construction for Stirling Street Sanitary Sewer Extension, Project No. SS10-1904 / CIP No. 50838, for a decrease of $176,808.96.


7)         PW073112-10 – Change Order #1 to RCS Construction for Rapid City Greenway Trails and Pedestrian Facilities Project, Project PR08-6017, for an increase of $11,768.20.


8)         PW073112-11 – Change Order #1F to Stanley J Johnsen Concrete Contractor Inc. for Saint Joseph Street Joint Sealing, Project 12-2028 / CIP No. 50445, for an increase of $2,014.05.


9)         PW073112-12 – Change Order #1F to Hills Materials Company for Rapid Creek Trunk Sewer Manhole Rehabilitation, Project No. SS10-1852 / CIP No. 50194 for an increase of $2,723.10.


10)      PW073112-13Change Order #1 to Rapid Construction Company for Deadwood Avenue Sanitary Sewer and Water Main Extension, Project No. 11-1978 / CIP No. 50891, for a decrease of $8,949.94.


      Authorize Staff To Advertise for Bids


11)      PW073112-142011 Storm Damage Recovery Project – Schedule A, Project No. 12-2016A / CIP No. 50903. Estimated Cost: $1,010,000.00.


12)      PW073112-152011 Storm Damage Recovery Project – Schedule B, Project No. 12-2016B / CIP No. 50903. Estimated Cost: $124,000.00.


13)      PW073112-162011 Storm Damage Recovery Project – Schedule C, Project No. 12-2016C / CIP No. 50903. Estimated Cost: $366,000.00.          


14)      PW073112-17 – Pavement Rehabilitation Project – Quincy Street, Project No. 12-1983 / CIP No. 50549. Estimated Cost: $175,000.00.


15)      PW073112-18 – 11th Street Railroad Crossing, Project No. RR12-2024 / CIP No. 50173. Estimated Cost: $150,000.00.


      Authorize Mayor and Finance Officer to Sign


16)      PW073112-19 – Covenant Agreement between the City of Rapid City and Lazy P6 Land Company, Inc. for an agreement to delay the time of construction of approximately 125 feet of the required subdivision improvements in East Stumer Road.


17)      PW073112-21Professional Services Agreement between the City of Rapid City and Sperlich Consulting Inc. for Arrowhead Drainage Basin Detention Cells 200 & 201 Maintenance, Project No. DR12-2037 / CIP No. 50786, in the amount of $24,897.50.


18)      PW073112-22Amendment No. 1 to Professional Services Agreement between the City of Rapid City and Banner Associates for the Rapid City Regional Airport Water Transmission Main Loop, Project No. 11-1992 / CIP No. 50892, in the amount of $36,976.00.


      Engineering Services


19)      PW073112-23 – Approve Request for an Exception to the Consultant Selection Process for the Mount Rushmore Road Project. 


20)      PW073112-24 – Authorize Staff to Seek Proposals for Engineering Services for West Saint Cloud Street and Harmony Lane, Street and Utilities Project No. 12-2047 / CIP  No. 50712.  Estimated Cost for Design and Construction:  $1,475,000.00.


21)      PW073112-25 – Approve Acceptance of Infrastructure for Dyess Utility Extension (16” Water Main) – DEV12-1079.


22)      PW073112-26 – Approve Acceptance of Infrastructure for Founders Park North – 12PL012, DEV1065.


23)      PW073112-35 – Approve Request from Roger and Ruby Iszler to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 for the Property Located at 5196 Ridgeview Road – Lot 31 of Enchanted Hills #2 Subdivision, Section 23, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota.


24)      PW073112-37Acknowledge National Flood Insurance Program/Community Rating System (NFIP/CRS) Verification Report Improvement from a Class 8 to Class 7 Rating.


      Water Reclamation Division


25)      PW073112-27 – Acknowledge Letter to the South Dakota Department of Environment and Natural Resources.


       Solid Waste Division


26)      PW073112-36 Approve Resolution #2012-091 Establishing Garbage and Refuse Fees and Rates Which Amends Resolution #2012-062 to Decrease the Solid Waste Unit Collection Charges.




27)      PW073112-02 – Confirm Appointment of Heather Knox to the Development Appeals & Review Board (DARB) as the Planning Commission Representative with the term to expire July 1, 2013.


28)      PW073112-03 – Confirm the Appointments of John Brewer and Steve Rolinger to the Tax Increment Finance Committee as Planning Commission Representatives with terms to expire July 1, 2013, and July 1, 2014, respectively.


29)      PW073112-04 – Confirm the Appointments of Steve Rolinger and Alternate Josh Snyder to the Rapid City Zoning Board of Adjustment as Planning Commission Representatives with terms to expire July 1, 2013, and July 1, 2014, respectively.


30)      PW073112-05 – Confirm Reappointments of Jim Jackson – Sign Contractor and Pat Roseland – Historic Preservation Committee Member to the Historic Sign Review Committee.


31)      PW073112-28 – Building Permit Totals through June 30, 2012.


32)      12CA004 - Sections 20 and 21, T1N, R8E – Approve a request by Dream Design International, Inc. for an Amendment to the Comprehensive Plan to revise the Major Street Plan for property generally described as being located north of Old Folsom road and south of Elk Vale Road.







Public Comment openedItems 33 – 39

Public Comment closed




33)      PW073112-29 – Private Driveway Located in the 12th Street Right of Way – David and Patti Smith.


34)      PW073112-30 – Plum Tree Homeowner’s Association Request for Assistance on Plum Tree Lane – Chris Lenger, Plum Tree HOA President.


35)      PW073112-31 – President’s Plaza Update – Hani Shafai.


Items From the Public Works Department


      Engineering Services


36)      PW073112-32Appeal of Denial of Request for an Exception to Allow an Existing Approach on 5th Street to be utilized for ingress and egress to a Commercial Parcel, Lot 5 of North 80 Subdivision, Section 19, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota.


37)      PW073112-33 – Infrastructure Funding Spreadsheet Update.


38)      PW073112-34 – Approve Funding Request for Oversized Water, Sewer, and Street Improvements for the 5th Street Extension South of Catron Boulevard Contingent Upon Annexation of Properties on Both Sides of Proposed Right of Way.


Community Planning Department


39)      PW073112-38 – Acknowledge Recommendations of the Board and Committees Consolidation Study.