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City of Rapid City, South Dakota
Tuesday, January 31, 2012; 12:30 p.m.

Roll Call and Determination of Quorum


Adoption of the Agenda  


General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  




CONSENT ITEMS -- Items 1 – 33


Public Comment opened – Items 1 – 33

Public Comment closed


Remove Items from the “Consent Items” and Vote on Remaining Consent Items


Approve Minutes


1)         PW013112-01 – Approve Minutes of January 10, 2012. 


Items From the Public Works Department


      Approve Change Order


2)         PW013112-03 – Change Order No.2 to Rapid Construction Co. LLC for Frontier Place Reconstruction, Project No. DR07-1679 / CIP No. 50806, for an increase of $10,318.27.


3)         PW013112-05 – Change Order No.1 to Mainline Contracting Inc. for North Pinedale Water Storage Reservoir, Project No. W10-1890 / CIP No. 50832, for a decrease of $5,658.88.


4)         PW013112-06 – Change Order No. 2 to Heavy Constructors for Cambell Street Reinforced Box Culvert, Project No. DR10-1909 / CIP No. 50020, for an increase of $10,860.55.



      Authorize Staff to Advertise for Bids


5)         PW013112-07 – Pavement Marking, Project No. 12-2018 / CIP No. 50594. Estimated Cost: $95,000.00.


6)         PW013112-08 – 2012 Miscellaneous Improvements Project, Project No. MIP12-2004 / CIP No. 50298. Estimated Cost: $100,000.00.


7)         PW013112-09 – CSAC West Steps ADA Ramp Improvements, Project No. 12-1993 / CIP No. 50894. Estimated Cost: $20,000.00.


8)         PW013112-10 – Utility Cut Portland Concrete Replacement. Estimated Cost: $75,000.00.


9)         PW013112-11 – Odor Control Chemical for Lift Stations. Estimated Cost: $75,000.00.


10)      PW013112-12 – Enchanted Pines Drive Sanitary Sewer Extension, Project No. SS10-1938 / CIP No. 50859. Estimated Cost: $120,000.00.


11)      PW013112-13 – Stirling Street Sanitary Sewer Extension, Project No. SS10-1904  / CIP No. 50838. Estimated Cost: $180,000.00.


12)      PW013112-14 – Sweeper Broom Refills. Estimated Cost: $30,000.00.


13)      PW013112-15 – Roadway Deicer Sodium Chloride. Estimated Cost: $500,000.00.


14)      PW013112-16 – Ready Mixed Concrete. Estimated Cost: $63,000.00.


15)      PW013112-17 – Hot Mixed Asphaltic Concrete. Estimated Cost: $161,000.00.


16)      PW013112-18 – Limestone Gravel. Estimated Cost: $87,000.00.


17)      PW013112-19 – Water Treatment Coagulant. Estimated Cost: $50,000.00.


18)      PW013112-20 – Water Treatment Chlorine Gas and Hydrofluosilicic Acid. Estimated Cost: $92,000.00.


19)      PW013112-21Water Reservoir Maintenance Project; Project No. W10-1879 / CIP No. 50804.  Estimated cost $615,000.00.


20)      PW013112-28 – Authorize Staff to Seek Proposals for the Alfalfa/Hay Harvest.


      Authorize Mayor and Finance Officer to Sign


21)      PW013112-22 – Professional Services Agreement between the City of Rapid City and American Engineering and Testing Inc. for the 2012 Environmental Monitoring Contract Landfill/MRF for $70,851.05.


22)      PW013112-23 – Professional Services Agreement between the City of Rapid City and FourFront Design Inc. for the Kansas City Street Reconstruction Project, Project No. 12-2005 / CIP No. 50119 for $114,410.00.


      Engineering Services Division


23)      PW013112-02Acknowledge Report - Meadowbrook School Area Traffic Study.


24)      PW013112-24 – Authorize Lowering the Percentage of Work that the General Contractor must perform from 50% to 35% for the Water Reservoir Maintenance Project, Project No. W10-1879.


25)      PW013112-26 – Authorize Staff to Seek Proposals for Engineering Services for Silver Street Area Utility Improvement Phase 2 – Gold Street, Project No. 12-2020 / CIP No. 50828.  Estimated Cost for Design and Construction:  $1,440,000.00. 


26)      PW013112-27 – Authorize Staff to Seek Proposals for Design and Installation Services for the Sewer Lift Station Monitoring and Control System; Project No. SS11-1950 / CIP No. 50877. Budgeted Cost for Design and Installation:  $100,000.00.


27)      PW013112-29 – Adopt Infrastructure Design Criteria Manual with Effective Date Concurrent with Revisions to Titles 12, 13, and 16.


28)      PW013112-30 – Approve Resolution 12-015, Construction Fee Resolution for Heights Drive Sanitary Sewer Extension, Project No. SS09-1831.


29)      PW013112-31 – Approve Second Amendment to Lease Agreement between the City of Rapid City and Baseball 320, Inc.


      Solid Waste Division


30)      PW013112-32 – 42nd Annual “City Pride Week and City Clean Up Day 2012”. 


Parks and Recreation Department


31)      PW013112-33 – Report on Greenway Trails and Pedestrian Facilities Project.


32)      PW013112-34 – Authorize Staff to Advertise for Bids for Two 72” Outfront Mowers for the Parks Division, Estimated Total Cost of $50,000.00.


33)      PW013112-41 – Acknowledge 2011-212 Deer Management Report. 







Public Comment openedItems 34 – 37

Public Comment closed


Items From the Public Works Department


      Rapid Transit Division


34)      PW013112-35 – Rapid Transit Division Report – Rich Sagen.


      Engineering Services Division


35)      PW091311-14 – Drainage Basin Fee Collection and Disbursement.  (Continued from the November 15, 2011, Public Works Committee Meeting)         


36)      PW013112-40 – Appeal of Denial for an Exception to Substitute 16-inch Butterfly Valves in Lieu of 16-inch Gate Vales in the Proposed East Minnesota Street Phase 2 Water Main Installation. 


Parks and Recreation Department


37)      PW013112-39 – Update on Pine Beetle Emergency. 




Items From the Public Works Department


      Authorize Mayor and Finance Officer to Sign


38)      PW013112-42 – Professional Services Agreement between the City of Rapid City and 42nd Street Design Studio for the Memorial Park and Civic Center Irrigation Improvements, Project No. 12-2002 / CIP No. 50896, in the amount of $38,812.50.