PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, June 9, 2009; 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)

Roll Call and Determination of Quorum

Approve Minutes of May 26, 2009 

Adoption of the Agenda  

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

APPROVE CHANGE ORDER

1)         No. PW060909-01 – Change Order No. 1 Final for Levee Storm Sewer Flap Gates, to Mainline Contracting, Inc., Project No. DR08-1736 / CIP No. 50732, for an increase of $2,499.90.

2)         No. PW060909-02 – Change Order No. 2 Final for East North Street Overlay, to Simon Contractors of SD, Inc., Project No. ST09-1784 / CIP No. 50445, for a decrease of $10,700.38.

3)         No. PW060909-03 – Change Order No. 1 Final for East Anamosa Street Extension Project, to Heavy Constructors, Inc., Project No. 07-0393, for an increase of $22,384.35.

4)         No. PW060909-04 – Change Order No. 2 Final for Wisconsin Avenue Water Main Reconstruction, to Mainline Contracting, Inc., Project No. W08-1744 / CIP No. 50740, for an increase of $11,531.81.

5)         No. PW060909-05 – Change Order No. 1-A Final for Fairmont Boulevard / US Highway 16 Intersection Reconstruction, Project No. ST05-1251 for $0.00 (Correct Funding Distribution).

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

6)         No. PW060909-06 – New Current Model Year Backhoe for Water Division.  Replacement for John Deere 510 Backhoe.  Estimated Cost:  $158,500.

7)         No. PW060909-07 – Landfill Leachate Removal and Remediation, Project No. LF07-1681 / CIP No. 50694.  Estimated Cost of Project:  $246,000.00.

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

8)         No. PW060909-08 – Agreement with Steve Becher for the right to harvest alfalfa from a certain property owned by the City of Rapid City in the amount of $11,201.00.

9)         No. PW060909-09 – Amendment Number 1 to the agreement with Albertson Engineering, Inc. for the Block 75 Parking Structure Third Level Addition, Project No. IDP08-1725, in the amount of $2,315.92.

10)      No. PW060909-10 – Interruptible General Gas Service Agreement between the City of Rapid City Common Energy Plant and Montana-Dakota Utilities Company to have natural gas delivered.

11)      No. PW060909-11 – Standard Agreement and Authorization for Services between the City of Rapid City and Simpson & Associates, Inc., Real Estate Appraisers, for a Market Value Appraisal for the property located at the NE Corner or Anamosa Street and Haines Avenue, Anamosa Street Reconstruction, Project No. ST07-1472 / CIP No. 50519, in the amount of $7,500.00.

12)      No. PW060909-12 – Agreement between the City of Rapid City and HDR Engineering, Inc. for the Water Reclamation Facility Non-Potable Water System Replacement, Project No. WRF08-1770 / CIP No. 50748, in the amount of $89,802.00.

13)      No. PW060909-13 – Agreement between the City of Rapid City and Britton Engineering and Land Surveying, Inc. for the Catron Boulevard / Highway 16B Sanitary Sewer Extension, Project No. SSW09-1782 / CIP No. 50396, in the amount of $82,500.00.

14)      No. PW060909-14 – Supplemental Agreement No. 1 between the City of Rapid City and Stanley Consultants, Inc., to provide additional services for the Energy Plant Study Project, Project No. PW08-1741, in the amount of $7,300.00.

DEPARTMENT OF GROWTH MANAGEMENT

15)      No. 07VE002 - Section 23, T1N, R7E  (Continued from May 26, 2009) –  A request by Sperlich Consulting, Inc. for Schriner Investments, LLC to consider an application for a Vacation of Access and Utility Easement on a portion of the 66 foot wide access and utility easement located in the NE1/4 of the NE1/4 of the NE1/4 and the SE1/4 of the NE1/4 of the NE1/4 all located in Section 23, T1N, R7E, Rapid City, Pennington County, South Dakota, more generally described as being located north of Enchantment Road and west of the eastern terminus of Stumer Road.

16)      No. 09FV005 - South Point Subdivision (Continued from May 26, 2009) – A request by Don and Lori Ebsen to consider an application for a Fence Height exception to allow a six foot high fence in the front yard setback on Lot 21 of Block 2 of South Pointe Subdivision, Section 24, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 4827 Mandalay Lane.

17)      No. 09FV006 - Mall Drive Subdivision – A request by Eric Lytle for Upper Deck Architects, Inc. to consider an application for a Fence Height Exception to allow a 12 foot high fence in lieu of an 8 foot high fence in the Light Industrial Zoning District on Lot 3A of Mall Drive Subdivision, Section 28, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 3440 E. Mall Drive.

18)      No. 09FV007 - Vista Lake Subdivision – A request by Site Dynamics, Inc. for SWS, LLC to consider an application for a Fence Height Exception to allow a 9 foot high fence in lieu of a six foot high fence in a Office Commercial Zoning District on Lot 1, Vista Lake Subdivision #2, Section 8, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 4616 Jackson Boulevard.

19)      No. 09VE002 - Owen Mann Tract – A request by Code Works to consider an application for a Vacation of Utility and Drainage Easement on Lots 1 and 2 of Lot C of Block 5 of Owen Mann Tract, Section 33, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 3220 West Main Street.

20)      No. PW060909-16 – A Request to Authorize the Mayor and Finance Officer to sign a public utility easement granting a 20 foot wide sewer easement across Lot 2, Owen Hibbard Subdivision, Section 23, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota. 

21)      09EX064 – Request to waive the requirement to install sidewalk along South Valley Drive and East Saint Andrew Street as per City Ordinance No. 12.16.080 at Mel’s Auto Body, 1755 South Valley Drive (Lot N of Tract A, Schlottman Addition) Section 5, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota.

DEPARTMENT OF PARKS AND RECREATION

22)      No. PW060909-15 – Change Order No. 001 for Vickie Powers Park, Project No. PR08-6002, to RCS Construction for an increase of $10,301.00 for watermain revisions with cathodic protection.