PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, July 1, 2008; 12:30 p.m.

Roll Call and Determination of Quorum

Approve Minutes of June 10, 2008

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1) No. PW070108-03 - Request from Randa Hofland to consider installation of a stoplight at the corner of Lacrosse Street and Monroe Street

2) Request from Deborah Schaaf for waiver of water, sewer, and garbage charges

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3) Council Travel Policy - Alderman Hurlbut

4) Parkland Dedication Requirements - Alderman Kooiker

5) Robbinsdale Park Bike Track - Alderman Kooiker

6) No. LF061108-03 - Council Development Committee - Recommend that the City Council form a committee to address funding for infrastructure development to be utilized by the City in guiding future growth and development

7) No. PW070108-05 - Recommend approval of the Conceptual Design for Water Treatment Plant Upgrades Report, dated May 23, 2008, as prepared by Burns & McDonnell Engineering Company, Inc. - Water Advocacy Task Force

8) No. PW070108-05a - Recommend approval of the proposed implementation plan for design and construction of the City water treatment plants as presented by City staff, including procurement of the membrane filters and construction of the Jackson Springs Plant first, followed by the Mt. View Plant - Water Advocacy Task Force

9) No. PW070108-09 - Recommend approval of the Final Report and Resolution Establishing a Rapid Creek Floodplain Policy - Floodplain Development Policy Committee

PUBLIC WORKS DIRECTOR'S ITEMS

10) No. PW070108-16 - Recommend approval of the Utility System Master Plan, dated April 2008, as prepared by Burns & McDonnell Engineering Company, Inc.

11) No. PW070108-07 - Recommend approval of the Policy for Distribution of Information from the Utility System Master Plan

APPROVE CHANGE ORDER

12) No. PW070108-10 - Change Order No. 1F for Enchanted Pines Water Main Extension, Project No. W07-1669 / CIP No. 50692 to B&B Excavating, Inc., for an increase of $12.00

13) No. PW070108-11 - Change Order No. 1F for RU Lots Paving (Friendship House,) Project No. ST07-1649 / CIP No. 50681 to Simon Contractors of SD, for a decrease of $4,393.18

14) No. PW070108-12 - Change Order No. 1F for Catron Boulevard Sanitary Sewer Main Extension, Project No. SS06-1635 / CIP No. 50671 to Mainline Contracting, Inc., for an increase of $39,277.35

15) No. PW070108-13 - Change Order No. 1 for Anamosa Street Reconstruction - Phase 1, Milwaukee Street to LaCrosse Street, Project No. SSW05-1471 / CIP NO. 50518, P1648 (00) PCN H020, for an increase of $36,433.75

16) No. PW070108-17 - Change Order No. 7 for Dahl Fine Arts Center Remodel and Addition, Project No. IDP04-1367 / CIP No. 50101 to J. Scull Construction Services, for an increase of $28,802.78

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

17) No. PW070108-06 - Fifth Street Parking Lot - Estimated Cost of Project: $100,000.00

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

18) No. PW070108-01 - Authorization for Mayor and Finance Officer to Sign an Agreement between the City of Rapid City and Stanley Consultants, Inc. for the Evaluation of the Energy Plant, Project No. PW08-1741, in the amount of $59,645.00

19) No. PW070108-15 - Authorization for Mayor and Finance Officer to Sign a Contract between the City of Rapid City and Stockwell Engineers, Inc. for the Highway 16 Fire Station Detention Cell, Project No. DR03-1268 / CIP No. 50420, Not-to-Exceed $28,500.00

20) PW070108-08 - Authorization for Mayor and Finance Officer to Sign "Amendment Four to Owner-Engineer Agreement" between the City of Rapid City and FourFront Design, Inc. for the Red Rock Storage Reservoir, Project No. W03-1184 / CIP No. 50284, in the amount of $25,010.00

ENGINEERING DIVISION

21) PW070108-02 - Approve Resolution to Repair Sidewalks (2008 Sidewalk Improvement Project SWK08-1695)

22) PW070108-14 - Approve the revised appropriation data for the Canyon Lake Drive Irrigation Project, Project No. PR05-1515, to Sprinkler Guys, Inc. for a total base bid amount of $158,815.00

WATER RECLAMATION DIVISION

23) PW070108-04 - Approve purchase of a ¾ ton pickup from McKie Ford in lieu of the state bid vendor in the amount of $18,494.00

DEPARTMENT OF GROWTH MANAGEMENT

24) No. 07VE002 - Section 23, T1N, R7E - A request by Sperlich Consulting, Inc. for Schriner Investments, LLC to consider an application for a Vacation of Access and Utility Easement on a portion of the 66 foot wide access and utility easement located in the NE1/4 of the NE1/4 of the NE1/4 and the SE1/4 of the NE1/4 of the NE1/4 all located in Section 23, T1N, R7E, Rapid City, Pennington County, South Dakota, more generally described as being located north of Enchantment Road and west of the eastern terminus of Stumer Road. Continued from the June 10, 2008 Public Works meeting

25) No. 08CA022 - South Robbinsdale, US Highway 16 and Spring Creek Neighborhood Future Land Use Plans - A request by City of Rapid City to consider an application for an Amendment to the Adopted Comprehensive Plan to revise the Major Street plan by realigning arterial and collector streets in the South Robbinsdale Neighborhood Future Land Use Area which includes the area south of the section line where Fairmont Boulevard intersects with S.D. Highway 79, north of a line approximately one-half mile south of U.S. Highway 16-B, and east of U.S. Highway 16; the U.S. Highway 16 Neighborhood Future Land Use Area located north of Cathedral Drive and south along U.S. Highway 16 approximately one mile either side of U.S. Highway 16 to south of Reptile Gardens; the Spring Creek Neighborhood Future Land Use Area located west of S.D. Highway 79 south of Catron Boulevard and north of Rapid City Area Metropolitan Planning Organization southern boundary, more generally described as being located in portions of south and southwestern Rapid City.

26) No. 08CA023 - North Rapid, Northeast and Airport Neighborhood Future Land Use Plans - A request by City of Rapid City to consider an application for an Amendment to the Adopted Comprehensive Plan to revise the Major Street Plan by realigning arterial and collector streets in the North Rapid Neighborhood Future Land Use Area which includes the area south of the section line where Fairmont Boulevard intersects with S.D. Highway 79, north of a line approximately one-half mile south Interstate 90 between the hogback ridge known as "M Hill" and East North Street connecting Cambell Street to Interstate 9, and north of Omaha Street. The Northeast Neighborhood Future Land Use Area which includes the area located north of Interstate 90, east of Haines Avenue, south
of the Pennington County line, and west of Elk Vale Road. The Elk Vale Road Neighborhood Future Land Use Area which includes the area south of Interstate 90, east of Cambell Street, north of S.D. Highway 44, and west of a line one-fourth of a mile east of Reservoir Road. The Airport Neighborhood Future Land Use Area which includes the area south of the first half section into Township 2 North, east of Sections 2, 11, and 14, Township 1 North Range 8 East and Section 35, Township 2 North. Range 8 East, west of the line between Range 9 East and Range 10 East which is one mile east of Caputa, and north of S.D. Highway 44, more generally described as being located in portions of north and northeastern Rapid City.

27) No. 08FV006 - Menard Subdivision - A request by Justine Schaefer and Scott Mueller for Menard Inc. to consider an application for a Fence Height Exception to allow fence over eight feet in height on Lots 1, 2, 3 and 6, all of Tract A, Menard Subdivision, Section 32, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located east of the intersection of Elgin Street and Anamosa Street.

28) No. 08FV007 - Section 34, T2N, R8E - A request by Advanced Engineering and Environmental Services, Inc. for the City of Rapid City to consider an application for a Fence Height Exception to allow an eight foot high fence in lieu of a six foot high fence on the SW1/4 NW1/4 and the NW1/4 SW1/4, Section 34, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located south of the intersection of Interstate 90 and El Vale Road approximately 3/4 of a mile.

29) No. 08VE013 - Northbrook Village - A request by Dream Design International, Inc. to consider an application for a Vacation of Utility Easement on Tract A of Block 2 of Northbrook Village, located in the SE1/4 of the SE1/4, Section 13, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 154 Viking Drive.

30) No. 08VE014 - Northbrook Village - A request by Dream Design International, Inc. to consider an application for a Vacation of Drainage Easement on Outlot C of Block 2 of Northbrook Village, located in the SE1/4 of the SE1/4, Section 13, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 134 Viking Drive.

31) No. 08EX065- D&D Truck Wash - A request by Lyle Henriksen with Henriksen Inc. to consider an exception to Allow a Commercial Driveway Width of 40' in Lieu of 28' on Lot 8 of Marlin Industrial Park, Pennington County, South Dakota.

ADJOURN