PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, November 13, 2007; 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum 

Approve Minutes of October 30, 2007

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

1)  South Creek Apartment Drainage Report.  (Continued from the October 30, 2007 Public Works Committee Meeting)

2)  Franklin Street and St. Cloud Street sanitary sewer

PUBLIC WORKS DIRECTOR'S ITEMS

BID AWARD

APPROVE CHANGE ORDER

3)  No. PW111307-01 - Change Order No. 2F for Haines Avenue PCC Panel Repair Project No. STCM07-1626 / CIP No. 50445 to Stanley J. Johnsen Concrete Contractor, Inc. for an increase of $2,767.50

4)  No. PW111307-02 - Change Order #1F for 2007 Neighborhood Street Rehabilitation Project No. ST07-1652 / CIP No. 50636 to J & J Asphalt Company for a decrease of $13,653.80

5)  No. PW111307-03 - Change Order No. 1F for City Library Sidewalk Repair 2007 Project No. ST07-1666 / CIP No. 50689 to R.C.S. Construction, Inc. for an increase of $87.43

6)  No. PW111307-04 - Change Order No. 3F for Wonderland Drive Street and Drainage Improvements Project No. ST06-1610 / CIP No. 50155 to Simon Contractors of S D , Inc. for a decrease of $42,394.96

7)  No. PW111307-05 - Change Order No. 2F for Evergreen Drive Water Main Reconstruction Project No. W07-1645 / CIP No. 50678 to Mainline Contracting, Inc. for an increase of $4,570.90

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

8)  No. PW111307-06 - East Mall Drive Connection; North LaCrosse Street to East North Street Project No. ST06-1334b / CIP #50521

9)  No. PW111307-07 - Four (4) paratransit vehicles

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

10) No. PW111307-08 - Professional Services Agreement between the City of Rapid City and Stanley Consultants for preliminary design of the Source Water Protection Project No. W07-1684 / CIP #50672 for an amount not to exceed $192,350.00

11) No. PW111307-09 - Professional Services Agreement between the City of Rapid City and Stanley Consultants for preliminary design of Phase I of the Skyline Drive Restoration Project No. ST07-1683 / CIP #50153 for an amount not to exceed $47,750.00

12) No. PW111307-10 - Agreement Between the City of Rapid City, Selador Ranches, Inc. and Heavy Constructors, Inc. for resolution of slash pile chipping as a project component for the Red Rock Reservoir project

ENGINEERING DIVISION

13) No. PW111307-11 - Approve a Resolution Fixing Time and Place for Hearing on the Assessment Roll for Hall Street Sanitary Sewer Extension Project No. SS06-1482 for December 17, 20071) 

14) No. PW071007-18 – (No attachment) Canyon Lake Sidewalk Installation.  (Continued from the September 25, and October 9, 2007 Public Works Committee Meeting

SOLID WASTE DIVISION

15) No. PW111307-12 - Request Authorization to Seek Proposals for Design of Leachate Removal at the Rapid City Landfill

16) No. PW111307-13 - Authorize the purchase of One (1) 1/2 ton 4x4 regular cab, long box, pickup from McKie Ford for an amount of $17,585.00; matching State Bid Contract #15269, Item #40

STREET DIVISION

17) No. PW103007-21 - Adoption of City of Rapid City Snow and Ice Control Policy  (Continued from the October 30, 2007 Public Works Committee Meeting)

WATER DIVISION

18) No. PW111307-14 - Authorize the purchase of One (1) current year 1/2 ton 4x4 pickup for an amount of $18,690 and one (1) 1/2 ton 2x4 pickup for an amount of $13,538.00 from McKie Ford to match State Bid Contract #15269, Item #40

WATER RECLAMATION DIVISION

FINANCE OFFICE

19) No. PW103007-23 - Discussion and recommendation on the Sewer Backup Claim Policy (Continued from the October 30, 2007 Public Works Committee Meeting)

DEPARTMENT OF GROWTH MANAGEMENT

20) No. 07VE002 - Section 23, T1N, R7E – A re quest by Sperlich Consulting, Inc. for Schriner Investments, LLC to consider an application for a Vacation of Access and Utility Easement on a portion of the 66 foot wide access and utility easement located in the NE1/4 of the NE1/4 of the NE1/4 and the SE1/4 of the NE1/4 of the NE1/4 all located in Section 23, T1N, R7E, Rapid City, Pennington County, South Dakota, more generally described as being located north of Enchantment Road and west of the eastern terminus of Stumer Road.  (Continued from the February 27, the March 14, the April 10, the May 1, June 12, August 14, and the September 25, and the October 30, 2007 Public Works Committee Meetings)

21) No. 07EX115- Hyland Crossing - A request by Dream Design International to consider an exception to Allow 59 Lots in Lieu of 40 to Access the Proposed (Realigned) Sammis Trail on Portions of SE1/4, Section 35, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota (File No. 07PL134)

22) No. PW111307-17  - A request from Walgar Development Corporation for authorization to prepare an H-Lot located in the S1/2 NW1/4 SE1/4 of Section 13, (formerly a portion of the SW1/4 NW1/4 SE1/4 of Section 13 and a portion of the SE1/4 NW1/4 SE1/4 of Section 13) all located in T1N, R7E, BHM, Rapid City, Pennington County, South Dakota on behalf of the City of Rapid City and authorize acceptance of deeds

23) No. PW111307-18 - A request from Lazy P-6 Land Company, Inc. for authorization to prepare an H-Lot located in the NW1/4 NW1/4 of Section 19, T1N, R8E, BHM, Rapid City , Pennington County , South Dakota on behalf of the City of Rapid City and authorize acceptance of deeds

24) No. 07RD005 - Rockinon Ranch Estates - A request by Jared Tordsen for Land and Marine Development, Inc. to consider an application for a Resolution for a Road Name Change from Abbey Road to Lennon Lane on Lots 1 thru 7, 22, 31 and 32, Rockinon Ranch Estates, located in the N1/2 NE1/4 SE1/4, Section 23, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located east of Bunker Drive along Abbey Road

25) No. 07VE036 - Elks Country Estates - A request by Sperlich Consulting, Inc. for Aaron Klapkin to consider an application for a Vacation of a portion of a Major Drainage Easement on Lot A of Lot 27 of Block 1 of Elks Country Estates, located in the E1/2, Section 16, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at 3911 Jolly Lane

DEPARTMENT OF PARKS AND RECREATION

26) No. PW111307-15 - Authorize staff to advertise for bids for PR07-1680 Roosevelt Park Improvements Project, Phase 3

27) No. PW111307-16 - Authorize the purchase of One (1) 2008 Dodge Durango off State Contract #15272 Item #14 from Wegner Auto for an amount of $15,535.00 including delivery

ADJOURN