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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, October 31, 2006, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.) 

Roll Call and Determination of Quorum  

Approve Minutes of October 10, 2006

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1) No. PW080106-01 - Approve a request by Dream Design International for authorization to prepare an H-Lot located in the N1/2 of Section 34, T2N, R8E, BHM, Rapid City , Pennington County on behalf of the City of Rapid City and authorize acceptance of deeds.   (Continued from the August 1, August 15, August 29, September 12, and the September 26, 2006 Public Works Committee Meeting)

ITEMS FROM THE MAYOR

ITEMS FROM ALDERMEN AND COMMITTEE REPO RTS

2)  Report on status of maintenance needs on the Meade Drainage Channel – Aldermen Kooiker and Schumacher  (Referred from the October 16, 2006 City Council meeting)

3)  Civic Center table loan to South Jr. High for Christy Welch benefit carnival on December 8, 2006 – Alderman Hadcock

PUBLIC WORKS DIRECTOR’S ITEMS

BID AWARD

APPROVE CHANGE ORDER

4)  No. PW103106-01 - Change Order No. 1F for Tennis Courts and Play Courts Surfacing Project No. PR06-1584 / CIP No. 50538 & 50656 to Janco Athletic Surfacing for an increase of $850.00

5)  No. PW103106-02 - Change Order No. 1F for Sixth Street and Hillcrest Drive Water Main Extension Project No., W05-1521 / CIP No. 50614 to Warax Excavating, Inc. for a decrease of $2,095.70

AUTHORIZE STAFF TO ADVERTISE FOR BIDS

6)  No. PW103106-03 - Downtown Improvements Project Phase I; Project No. ST04-1077 / CIP #50627

7)  No. PW103106-04- School Zone Beacons; Project No. SIG06-1617 / CIP #50638

8)  No. PW103106-05 - Request Advertising Authority for Red Rock Water Storage Reservoir; Project No. W03 – 1184 / CIP #50284-1184

9)  No. PW103106-06 - Gasoline and Various Fuel Products for the City of Rapid City (All Departments)

10) No. PW103106-07 - Trolley bus purchase for downtown shuttle service and special events

11) No. PW103106-08 - Transit bus purchase for fixed route transit service (Replacement)

12) No. PW103106-09 - Paratransit bus purchase for Dial-a-Ride service (Replacement)

AUTHORIZE MAYOR AND FINANCE OFFICER TO SIGN

13) No. PW103106-10 - Water Construction Fee Resolution Big Sky Business Park

14) No. PW103106-11 - Water Construction Fee Resolution Skyview North Subdivision

15) No. PW103106-12 - Water Construction Fee Resolution for South Pointe Subdivision

16) No. PW103106-13 - Construction Fee Resolution for 16 Inch Oversize Water Main for Eastridge Estates Subdivision

17) No. PW103106-14 - Construction Fee Resolution for 12 inch Oversize Water Main for Eastridge Estates Subdivision

18) No. PW103106-15 - Construction Fee Resolution for 12 Inch Oversize Sewer Main for Eastridge Estates Subdivision

19) No. PW103106-16 – Blanket Purchase Order Agreement for Landfill Tipping Fees between the City of Rapid City and Ellsworth Air Force Base

20) No. PW103106-17 - Agreement for Professional Services between the City of Rapid City and Sperlich Consulting, Inc. for the design of 1,190 feet of sanitary sewer on Catron Boulevard for an amount not to exceed $9, 915.00

21) No. PW103106-18 - Temporary Water Service Contract for Pactola Reservoir between the City of Rapid City and the United States Department of the Interior Bureau of Reclamation for the period of October 1, 2006 through September 30, 2007 for an amount of $107,000.00

22) No. PW103106-19 - Amendment No. 4 to the Professional Services Agreement between the City of Rapid City and Ferber Engineering Company for final design revisions and construction phase services for the North Deadwood Avenue Sanitary Sewer Extension; Project No. SSW02-1258 for an amount not to exceed $63,200.50

23) No. PW103106-20 - Right-of-Way documents between the City of Rapid City and South Dakota Department of Transportation for SDDOT Project No. IM-NH 90-2(39)61 Exit 61 at Elk Vale Road and I-90

24) No. PW103106-21 - Right-of-Way Agreement for South Dakota Department of Transportation Project No. P0044 (52) 50 Highway 44 East

ENGINEERING DIVISION

25) No. PW103106-22 - Set time and date for hearing on December 4, 2006 on Final Assessment Roll for 9th Street to West Boulevard between Clark Street and Fairview Street Sewer Main Extension Project No. SS06-1556

26) No. PW103106-23 - Request approval to apply for a Homeland Security grant for Digital 2-Way Radios

27) No. PW103106-24 - Request permission to seek Consultant Services for 2007 (Citywide) Geotechnical Investigations

28) No. PW103106-25 - Request permission to seek Consultant Services for 2007 (Citywide) Materials Testing contracts

29) No. PW103106-26 - Request permission to seek Consultant Services for 2007 (2007) QA/QC Testing

30) No. PW103106-27 - Authorize staff to enter into a permanent utility easement with Wayne and Joanne Anderson, Anne Anderson and Phyllis Weaver at 7900 Morris Lane for Prairiefire Development Sanitary Sewer Main Extension Project No. SS06-1594

31) No. PW103106-28 - Request Council Authorization to lower the percentage of work that the General Contractor must perform from 50% to 20% or waive the requirement all together for the Red Rock Water Storage Reservoir; Project No. W03 – 1184 / CIP #50284-1184 by modifying paragraph 7.40 of Section 7 General Conditions of the City of Rapid City Standard Specifications for Public Works Construction 2004 Edition

RAPID TRANSIT SYSTEM

SOLID WASTE DIVISION

STREET DIVISION

WATER DIVISION

WATER RECLAMATION DIVISION

DEPARTMENT OF GROWTH MANAGEMENT

32) No. 06VE024 - County Heights - A request by Dean Scott for Robin Silk to consider an application for a Vacation of a portion of a Utility Easement on Lot 9, Block 1, County Heights, located in the SW1/4 SW1/4 SE1/4, Section 3, T1N, R8E, BHM, Pennington County, South Dakota, more generally described as being located at 4741 Hamlin Court

33) No. 06TP024 - Funding Agreement Between South Dakota Department Of Transportation And City Of Rapid City For Letting And Construction Of Project EM 1608(3), PCN 012f, CIP 50521 And City Sanitary Sewer & Water Project SSW-1334b - East Mall Drive from North LaCrosse Street to East North Street (Exit 60)

34) No. 06TP025 - Funding Agreement Between South Dakota Department Of Transportation And City Of Rapid City For Letting And Construction Of Project P 1648(2), PCN 0116 And City Sanitary Sewer & Water Project SSW 04-1397 - East Anamosa Street from North LaCrosse Street east to the end of the existing road

35) No. 06TP026 - Funding Agreement Between South Dakota Department Of Transportation And City Of Rapid City For Letting And Construction Of Project EM 1648(1), PCN 00ur And City Sanitary Sewer & Water Project SSW 04-1397 - East Anamosa Street from 1200 Feet East of N. La Crosse Street to E. North Street

DEPARTMENT OF PARKS AND RECREATION

ADJOURN  

Addendum No. 1

CITY ATTORNEY

36) No. PW103106-29 - Authorize the Mayor and Finance Officer to sign a Resolution Acknowledging That The Enchanted Hills Water Association Has Satisfied Its Obligations To The City And Accepting Ownership Of The Water System Infrastructure By The City.