AGENDA FOR THE LEGAL & FINANCE COMMITTEE
City of Rapid City, South Dakota
12:30 P.M., October 31, 2012

ROLL CALL AND DETERMINATION OF QUORUM

ADOPTION OF AGENDA

GENERAL PUBLIC COMMENT

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

CONSENT ITEMS -- Items 1 - 26

Public Comment opened - Items 1 - 26
Public Comment closed

Remove Items from the "Consent Items" and Vote on Remaining Consent Items

1) Approve Minutes for October 10, 2012

MAYOR'S ITEMS

2) No. LF103112-01 - Authorize Mayor and Finance Officer to Sign Statement of Support for the Guard and Reserve

3) No. LF103112-02 - Resolution No. 2012-123 Amending the Rapid City Council Policies and Procedures Relating to Notification Procedures

4) No. LF103112-03 - Resolution No. 2012-126 Amending the Non-Union Employee Information Guide Relating to Grievance Procedures

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

5) No. LF103112-04 - Acknowledge Capital Improvement Program Committee Monthly Update for October 2012

6) No. LF103112-05 - Approve Capital Plan for Street, Drainage and MIP Projects for October 2012

7) No. LF103112-06 - Approve the Transfer of $4,000 from CIP Contingency to Government Buildings for payment of the Fire Station 7 Property Taxes

POLICE DEPARTMENT

8) No. LF103112-07 - Approve Event Permit for KOTA Care & Share Food Drive - Bagels in the Street to be Held on November 9, 2012

9) No. LF103112-08 - Approve Event Permit for Black Hills Symphony Orchestra Young Artist Competition to be Held on January 26, 2013

FINANCE DEPARTMENT

10) No. LF103112-09 - Acknowledge September 2012 General Fund Cash Report

11) No. LF103112-10 - Acknowledge August 2012 Sales Tax Update

12) No. LF103112-11 - Resolution No. 2012-117A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property

13) No. LF103112-12 - Resolution No. 2012-121 Establishing Change Fund for the Cemetery Office

14) No. LF103112-13 - Resolution No. 2012-119 Establishing Change Fund for the Rapid City Library-Western Dakota Technical Institute Branch

15) No. LF103112-14 - Resolution No. 2012-122 Declaring Miscellaneous Property Surplus

16) No. LF103112-15 - Authorize Mayor and Finance Officer to Sign Life Safety Loan Agreement Between Bach Investment Company and the City of Rapid City

17) No. LF103112-16 - Authorize Mayor and Finance Officer to Sign Revised Life Safety Loan Agreement Between Tensleep, LLC, and the City of Rapid City

18) Set Final Council Meeting of the Year for 12:30 p.m. on Wednesday, December 26, 2012

COMMUNITY PLANNING & DEVELOPMENT SERVICES

Metropolitan Planning Organization:
19) No. 12TP019 - Approval of the 2013 Unified Planning Work Program for the Rapid City Area Metropolitan Planning Organization - Final

20) No. 12TP020 -Authorize the Mayor and Finance Officer to sign the 2013 Transportation Planning Process Agreement between the City of Rapid City and the South Dakota Department of Transportation in the amount of $611,363

COMMUNITY RESOURCES

21) No. LF103112-17 - Resolution No. 2012-120 to Establish the Position of Building Services Permit Technician I and II

22) No. LF103112-18 - Resolution No. 2012-124 to Establish the Position of Civic Center Accounting and Administration Manager

23) No. LF103112-19 - Resolution No. 2012-125 to Amend the City of Rapid City Compensation Plan by Eliminating the Position of Civic Center Programming and Accounting Specialist

CITY ATTORNEY'S OFFICE

24) No. LF103112-20 - Authorize City Attorney to Sign Contract with Elite for Prolaw Law Office Management Software

25) No. LF103112-21 - Acknowledge Raffle Request from Working Against Violence, Inc.

26) No. LF103112-22 - Acknowledge Raffle Request from Behavior Management Systems

END OF CONSENT CALENDAR

NON-CONSENT ITEMS - Items 27 - 35

Public Comment opened - Items 27 - 35
Public Comment closed

SPECIAL ITEMS FROM THE PUBLIC

27) No. LF103112-23 - Hani Shafai - Proposed Trade of Land at the Wally Byam Site for Land Adjacent to the Airport

FINANCE DEPARTMENT

28) No. LF103112-24 - Resolution No. 2012-107B Levying Assessment for Cleanup of Miscellaneous Property

COMMUNITY PLANNING & DEVELOPMENT SERVICES

29) No. 12OA008 - Second Reading and Recommendation of Ordinance No 5869 to Amend Section 17.20.020 of Rapid City Municipal Code Allowing Dental Clinics and Medical Clinics as Permitted Uses in the Neighborhood Commercial District

PARKS AND RECREATION DEPARTMENT

30) No. PW100912-12 - Authorize Staff to Request Proposals for Pro Shop Concessionaire and/or Adult Golf Instructor at Meadowbrook Golf Course (referred from the October 15, 2012 Council meeting)

31) No. PW100912-13 - Authorize Staff to Request Proposals for Meadowbrook Golf Course Food and Beverage Concessionaire (referred from the October 15, 2012 Council meeting)

CITY ATTORNEY'S OFFICE

32) No. LF103112-25 - Introduction and First Reading of Ordinance No. 5874 to Require the Finance Officer to Report Estimated Federal Funding to the Common Council by Amending Section 2.40.080 of the Rapid City Municipal Code

33) No. LF103112-26 - Introduction and First Reading of Ordinance No. 5875 to Clarify the Boundaries of Business Improvement District No. 1 by Amending Section 3.24.020 of the Rapid City Municipal Code

34) No. LF103112-27 - Introduction and First Reading of Ordinance No. 5876 to Codify the Business Improvement District No. 1 Board's Composition, Regulations, and Powers by Adding Sections 3.24.035 and 3.24.036 to Chapter 3.24 of the Rapid City Municipal Code

35) No. LF103112-28 - Introduction and First Reading of Ordinance No. to 5877 Clarify the Occupation Tax Levied on Hotel Rooms in Business Improvement District No. 1 by Amending Section 3.24.040 of the Rapid City Municipal Code

ADJOURN