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City of Rapid City, South Dakota
Wednesday, July 27, 2011, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)

Roll Call and Determination of Quorum

Approve Minutes of July 13, 2011

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

1) No. LF072711-01 - Douglas Koppmann - Request for SDCL 1-19A-11.1 Final Determination Relative to the Proposed Replacement of Windows with Tinted Glass Windows Located at 413 Sixth Street in the Downtown National Historic District


2) No. LF072711-02 - Confirm Appointment of Bill Kessloff to the Rapid City Regional Airport Board to Fill a Vacancy (Due to Resignation) for a Term that will Expire May 1, 2012


3) No. LF072711-03 - Facts Regarding the City Public Service Signs, Including How Many Signs There Are, What They Are, and How Much Revenue is Generated from All Forms of Advertising (continued from the June 1, 2011 Legal and Finance Committee meeting)

4) No. LF072711-04 - Acknowledge Capital Improvement Program Committee Monthly Update for July 2011

5) No. LF072711-05 - Acknowledge Capital Plan for Street, Drainage and MIP Projects for July 2011

6) No. LF072711-06 - Approve an Amount not to Exceed $5,414.89 from CIP Contingency for the Installation of Automatic Door at Minneluzahan Senior Citizen Center Project for the Lowest Bid that includes the Wireless Entry Switch

7) No. LF072711-07 - Approve an Additional $1,800.00 Allocation to the Parks/Recreation Facility Partnership Program for Star of the West Sports Complex Guard Rail Project for a Total Project Allocation of $10,476.00

8) Human Relations Commission Update

9) No. LF072711-08 - Mason - Employee Suggestion Program Revisions


10) No. LF072711-09 - Approve Event Permit for United States General Services Administration Dedication Ceremony to be Held on August 19, 2011

11) No. LF072711-21 - Approve Event Permit for Botticelli Ristorante for Motorcycle Parking August 7-13, 2011


12) No. LF072711-10 - Presentation of 2009 Audit Findings and Action Plan

13) No. LF072711-22 - General Fund Comparisons

14) No. LF072711-22 - Discussion on Undesignated Cash and Reserves and Direction to Draft Notification Ordinance

15) Acknowledge the Following Volunteer for Workmen's Compensation Purposes: Mike L. Groskoph


16) No. LF072711-14 - Request Authorization to Prepare a Request for Proposals for a Comprehensive Compensation Review

17) No. LF072711-15 - Authorize Mayor and Finance Officer to Sign U.S. Department of Housing and Urban Development (HUD) Funding Approval/Agreement for Community Development Block Grant Funds for FY2011

18) No. LF072711-16 - Amendment to FY 2010 Consolidated Annual Performance Evaluation Report (CAPER)

19) No. LF072711-17 - Status Update of Community Development Block Grant (CDBG) Funds


20) No. LF072711-19 - Direction to City Attorney's Office to Prepare Document Retention Policy

21) No. LF072711-20 - Introduction and First Reading of Ordinance No. 5732 to Change the Qualifications for Membership on the Rapid City Regional Airport Board by Amending Section 2.72.020 of the Rapid City Municipal Code

22) No. LF071311-16 - Second Reading and Recommendation of Ordinance No. 5729 Making the Executive Assistant/Program Coordinator Within the Mayor's Office an Officer of the City by Adding Section 2.12.070 to the Rapid City Municipal Code

23) No. LF071311-17 - Second Reading and Recommendation of Ordinance No. 5730 to Increase the Amount of Purchases that Department Directors are Authorized to Make on Behalf of the City of Rapid City by Amending Section 3.04.030 of the Rapid City Municipal Code



24) Doyle - Civic Center Board Liaison Report



25) No. LF062911-08 - Authorize Mayor and Finance Officer to Sign Contract between CRW Inc. and the City of Rapid City for the Building Permit Software in the Amount of $154,100 (funds for this contract include $150,000 from the Information Technology line item of the Capital Improvements Program and $4,100 from the Development Services Center Budget (0204)) (continued from the June 29, 2011, Legal and Finance Committee meeting and continued from the July 13, 2011, Legal and Finance Committee meeting)