LEGAL FINANCE AGENDA
City of Rapid City, South Dakota
Wednesday, August 27, 2008, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)    

Roll Call and Determination of Quorum 

Approve Minutes of August 13, 2008    

Adoption of the Agenda    

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.    

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)  

ITEMS FROM MAYOR

1)     No. LF082708-01 – Approve Travel Request for Mayor Alan Hanks, Malcom Chapman, Karen Olson, Jason Green, Joel Landeen, Kevin Thom, and Cathy Druckrey  to Attend the South Dakota Municipal League Annual Meeting in Pierre, South Dakota, October 7-10, 2008, in the Approximate Amount of $1,795

2)     No. LF082708-12 – Approve Travel Request for Tracy Davis, Jim Preston, Pauline Sumption, and Connie Ewing to Attend the SDML Annual Conference from October 7-10, 2008 in Pierre in the Approximate Amount of $1,980

 ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3)     No. PW081208-04A – Introduction and First Reading of Ordinance No. 5420 to Establish a Process for Allowing Discharge of a Sump Pump into the City’s Sanitary Sewer System by Amending Section 13.08.230 of the Rapid City Municipal Code (referred from the August 12, 2008, Public Works Committee meeting)

4)     No. LF082708-02 – Acknowledge Capital Improvements Program Committee Monthly Update for August, 2008

5)     No. LF082708-03 – Approve the Capital Plan for Streets, Drainage, MIP Projects for August, 2008

6)     Acknowledge the Report on the Comprehensive Road Conditions

POLICE DEPARTMENT

7)     No. LF082708-04 – Approve Event Permit for Festival of Lights Parade to be Held on November 29, 2008

8)     No. LF082708-05 – Authorize Mayor and Finance Officer to Sign Joint Powers Agreement between the State of South Dakota Office of Attorney General Division of Criminal Investigation, the Pennington County Sheriff’s Office and the City of Rapid City

9)     No. LF082708-27 - Approve Travel Request for Tom Senesac, Steve Allender, and Deb Cady to Attend MOCIC Conference in Lincoln, NE, September 15-19, 2008, in the Approximate Amount of $1,584.64  

FIRE DEPARTMENT

10)    No. LF082708-06 – Approve Travel Request for Tim Behlings and Rich Broderick to Attend Advanced Fire Investigation Seminar in Denver, CO, September 15-19, 2008, in the Approximate Amount of $2,329.95

11)    No. LF082708-07 – Approve Travel Request for Mark Enright, Lon Chau, Brad Staton, and Mike Cronin to Attend Structural Collapse Rescue Training in Sioux Falls, SD, September 28-October 3, 2008, in the Approximate Amount of $1,633

12)    No. LF082708-08 – Approve Travel Request for John Niehaus to Attend Pelham Training Paramedic Refresher in Bloomington, IN, October 27-31, 2008, in the Approximate Amount of $1,944 

AIRPORT

13)    No. LF082708-09 – Approve Travel Request for Mason Short to Attend Boyd’s Aviation Forecast Conference in Aspen, CO, October 4-7, 2008, in the Approximate Amount of $2,070  

GROWTH MANAGEMENT

14)    No. LF082708-10 – Authorize Mayor and Finance Officer to Sign Amended Covenant Agreement between the City of Rapid City and Copperfield Land Company, LLC and Copperfield Vistas, LLLP Regarding Payment of the Sewer Construction Fees for Expansion of Sewer Service in the Elk Vale Area

15)    No. LF082708-11 – Authorize Mayor and Finance Officer to Sign Revised Contract for Private Development Tax Increment District Number Forty-One City of Rapid City, Pennington County, South Dakota, between Stoneridge, LLC and the City of Rapid City

16)    No. 08AN011 - Resolution of Intent to Annex - A request by City of Rapid City to consider an application for a Resolution of Intent to Annex - South Valley Drive on Lot 6 – 7 less Lot H-1, Block 2, Johnson School Subdivision in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Part of Tract D located in the NE1/4NW1/4 of Section 9 and the east 88 feet of Lot D of the NE1/4NW1/4 less Lot H-1 in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot H-3 and H-4 in NW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot H-1 in Lot E in NE1/4NW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lots 1-6 of Lot D, Wood Subdivision in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot 1E of             NE1/4NW1/4 and the south part of Lot E of the NE1/4NW1/4 lying south of access highway in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Portion of the N1/2NW1/4 less Lot H5 of NE1/4NW1/4 and the N1/2SE1/4NW1/4 less Lot H1, all in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot 1, Lot B of Lot 2, Lot A of Lot 2-3, Lot 5 including Lot A of Lot 5, Lot 6, Lot 7, Lot W of Lot 8B & Lot 1 of Lot 9B, Lot 3A of Lot 3 and the balance of Lot 3, Lot 3D of Lot 3, Lot 3E of Lot 3, all of SW1/4NW1/4, Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lots A-E, Lots 1 and 2 of Lot F, Lots G–P of Lot 2B of Lot 2 and south half vacated right-of-way adjacent to lots G, H, I, J, & K and including Sherman Drive and the north half vacated right-of-way adjacent to lots A-C, Lots 1-4 of Lot 2A in Lot 2, Lot 2C of Lot 2 less Lot 1, all in NW1/4SW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lots 3A-1, 3A-2, 3A-3 of Lot 3A Revised, W157 feet of Lot 3A Revised, Lots 3B and 3C of Lot 3, W1/2 of Lot 3D of Lot 3, Lot 3E and E1/2 of Lot 3D of Lot 3, Lot 3F of Lot 3, Lot 3G of Lot 3, Lot 3H of Lot 3, Lot 3J of Lot 3, Lot 3K Revised of Lot 3, Lot 3L Revised of Lot 3, Lot 3M of Lot 3, Lot 3N of Lot 3, Lot 3P of Lot 3, Lot 3Q of Lot 3, Lot 3R of Lot 3, Lot 4, Lot 5, Lot 6, all in Melody Acres located in the NW1/4SW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; All of Orchard Subdivision, Eden Gardens Addition, and Melody Acres Subdivision No. 2, located in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot 3 of Tract A in E1/2SW1/4, Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lots 1-10 of Fravel Tract Subdivision of Lot 1 of NW1/4SW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Lot 1 of Well Addition less Lot H1 and less dedicated right-of-way in Section 9, T1N, R8E, BHM,             Pennington County, South Dakota; Garden Lane, Orchard Lane, Melody Lane, E. Fairmont Street, Cactus Drive, Scott Street, Eden Lane, School Drive, Lancer Drive, and S. D. Highway 44 including Lot H-1 and Lot H-2 in the NE1/4NW1/4, all located in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; The 100 foot railroad right-of-way of the South Dakota Department of Transportation acting through the Office of Railroads, lying in the N1/2NW1/4 of Section 9, T1N, R8E, BHM, Pennington County, South Dakota; Hawthorne Ditch located in the NW1/4NW1/4 in Section 9, T1N, R8E, BHM, Pennington County, South Dakota; E. St. Patrick right-of-way located north of Lot H-3 in NW1/4 of Section 9 and north of Rapid Valley Subdivision in Section 8, T1N, R8E, BHM, Pennington County, South Dakota; All of Blocks 1 and 2, Blocks 5 and 6, Lots 1-12 of Block 3, Lots 7-12 of Block 4, all of Rapid Valley Subdivision in Section 8, T1N, R8E,             BHM, Pennington County, South Dakota; All of Long Acres Square and Sedivy Subdivision, located in Section 8, T1N, R8E, BHM, Pennington County, South Dakota; Lot A of Watco Subdivision, Section 8, T1N, R8E, BHM, Pennington County, South Dakota; Tract B of Jepsen Subdivision, Section 8, T1N, R8E, BHM, Pennington County, South Dakota; SW1/4NE1/4NE1/4, W1/2SE1/4NE1/4, S1/2SW1/4NE1/4, E1/2SE1/4NE1/4 less Block 1 & 2 and Lot 7 of Sedivy Subdivision, W1/2SE1/4, W1/2NE1/4SE1/4, E1/2NE1/4SE1/4 less Watco Subdivision and less Jepsen Subdivision, SE1/4SE1/4 less Jepsen Subdivision, all in Section 8, T1N, R8E, BHM, Pennington County, South Dakota; Beechwood Lane, Pecan Lane, Olive Lane, E. St. Francis Street, Blanche Drive, Long Acre Drive, and Garden Lane, all located in Section 8, T1N, R8E, BHM, Pennington County, South Dakota; Sedivy Lane, that portion not in the City limits of Rapid City, located in the NE1/4 of Section 8, T1N, R8E, BHM, Pennington County, South Dakota; NW1/4 less Lot H-1 as recorded in Book 9 Hwy of Plats – Page 54 and less Lot H-1 as recorded in Book 9 Hwy of Plats – Page 52 (Elk Vale   Road right-of-way) in Section 16, T1N, R8E, BHM, Pennington County, South Dakota,          T1N, R8E, BHM, Pennington County, South Dakota; NE1/4 and the N1/2SE1/4 including Lot H-2 of the NE1/4SE1/4 and less lot H1 of NE1/4SE1/4 otherwise known as Elk Vale Road right-of-way, all in Section 17, T1N, R8E, BHM, Pennington County, South Dakota; and, That portion of the Section line highway known as South Valley Drive lying within 33 feet each side of the north-south line between Section 9 and Section 8 and between the Northwest quarter of Section 16 and the Northeast quarter of Section 17, and the north 550 feet of the 33 feet section line highway on the east boundary of the NE1/4SE1/4 of Section 17, T1N, R8E, BHM, Pennington County, South Dakota  

FINANCE DEPARTMENT

17)    No. LF082708-13 – Introduction and First Reading of Ordinance No. 5419, FY2009 Appropriation Ordinance

18)    No. LF082708-14 – Resolution Declaring Property Surplus  

COMMUNITY RESOURCES

19)    No. LF082708-15 – Approve Travel Request for Walfrido (Bill) Paez, Jr. to Attend Sans Network Security 2008 – Security Class and Certification in Las Vegas, NV, September 27-October 7, 2008, in the Approximate Amount of $6,403

20)    No. LF082708-16 – Authorize Mayor and Finance Officer to Sign Agreement (Contract) for Professional GIS Consultant Services for Rapid City, South Dakota with Pro-West & Associates, Inc.

21)    No. LF073008-59 - Resolution to Amend the City of Rapid City Compensation Plan by Adding the Position of Forensic Chemist (continued from the July 30, 2008, Legal and Finance Committee meeting and the August 13, 2008, Legal and Finance Committee meeting)

22)    No. LF082708-17 – Resolution to Establish Additional Staffing for the Rushmore Plaza Civic Center

23)    No. LF082708-18 - Approve the FY2007 Annual Performance and Evaluation Report for the Community Development Block Grant Program

24)    No. LF082708-19 - Authorize Mayor and Finance Officer to Sign U.S Department of Housing and Urban Development (HUD) Funding Approval/Agreement for Community Development Block Grant Funds for FY 2008 and to Complete the Direct Deposit Sign-up Form

25)    No. LF082708-20 - Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2008 Community Development Block Grant Sub-Recipients – Community Health Center of the Black Hills

26)    No. LF082708-21 - Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2008 Community Development Block Grant Sub-Recipients – Help!Line Center

27)    No. LF082708-22 - Authorize Mayor and Finance Officer to Sign Contract for Fiscal Year 2008 Community Development Block Grant Sub-Recipients – Working Against Violence, Inc (WAVI)

28)    No. LF082708-23 - Authorize Mayor and Finance Officer to Sign Complete Count Program Participation Response for the United States 2010 Census  

PUBLIC WORKS

29)    No. LF082708-24 – Authorize Mayor and Finance Officer to Sign Covenant Agreement between City of Rapid City and Landowner Authorizing the Landowner to Obtain a Permit to Repair or Replace Current On-Site Waste Water System (Covey)

30)    No. LF082708-25 – Authorize Mayor and Finance Officer to Sign Covenant Agreement between City of Rapid City and Landowner Authorizing the Landowner to Obtain a Permit to Repair or Replace Current On-Site Waste Water System (Linster)  

CITY ATTORNEY’S OFFICE  

REFUNDS AND ABATEMENTS

31)    No. LF082708-26 – Approve the Following Abatement:  Clifton V. and Yvonne L. Hagan, 2008, $74.82  

LICENSES

32)    Approve the Following Licenses:

Plumbing Apprentice:  Shawn Popkes and James Dick

Plumbing Plumber:  Terry Wlodarczyk

Plumbing Contractor:  Jason Franke, Day & Night Plumbing

Electrical Journeyman:  Chad Hein, Ken Allen, Richard Tracy, Charles Eppe, and Jacob Biel 

Electrical Master:  Tim Bunce

Residential Contractor:  Brian Schwanke, Schwanke Construction; Seth Deurloo, Stealth Construction; and Darin Good, Good & Jones Construction Inc.

Mechanical Apprentice:  Gordon Schnortz and Stuart Enns 

Mechanical Installer:  Christopher Hansen and Bill Fischer

Mechanical Contractor:  Ronen Bazak, Budget Cool Inc.; Scott DeYoung, Western SD Community Action Inc.; and James Dobson, Pace Industrial

Sewer and Water Contractor:  Steve Lhotak, Grizzly Excavation, Inc.  

ADJOURN