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CITY of RAPID CITY Agenda Item Summary |
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Meeting Date: January 29, 2014 |
Commission, Board or Committee: N/A |
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Staff Contact: Pauline Sumption |
L&F Committee: 01/29/2014 |
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Petitioner: N/A |
City Council 1st Reading: 02/03/2014 |
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Location: |
City Council 2nd Reading: |
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Agenda Title: |
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Award Proposal – RFP for Publishing Rates |
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Summary: |
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The Council previously authorized the Finance Office to request proposals on publishing costs. The Native Sun News and the Rapid City Journal submitted proposals to be considered. |
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Funding Source & Fiscal Impact (if applicable): |
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Depending on option chosen, additional General Fund monies (undesignated cash or council contingency) may be needed to supplement the Finance budget |
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Recommendation: |
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Action: Other Notes: See the three options listed below. |
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Options: |
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Option 1 -- Designate the legal newspaper as the Rapid City Journal (RCJ) and pay the rate per their response to the RFP – in addition, we would also publish most legal notices (IE: meeting minutes, job notices, other non-time sensitive publishing) in the Native Sun News (NSN) at the rate quoted by the NSN in their response to the RFP. The exception would be items such as public hearing notices and other time sensitive items. This option would require additional funding in the approximate amount of $55k, less the amount for public hearing notices, to be supplemented to the Finance Office budget.
Option 2 – Award the proposal to NSN based on price only; This would save tax dollars, but would result in significant delays in the public hearing process (IE: development applications, alcohol licenses, etc) due to the fact the NSN is a weekly newspaper. In addition, based on the comparison of circulation numbers, going solely with the NSN would reduce the public’s access to printed minutes and legal notices.
Option 3 – Award the proposal to RCJ based on circulation and publication frequency. |
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Attachments & Links: |
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