AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, September 16, 2013
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Veteran of the Month: Jamison Daugherty, Ward 5
2. Employee Awards
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 3 - 31
Open Public Comment Items 3 - 23
CONSENT ITEMS Items 3 - 23
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
3. Approve Minutes for the September 3, 2013 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (October 21, 2013)
4. No. 13VR001 - A request by Renner & Associates, LLC for a Vacation of Right-of-Way for property generally described as being located northeast of Universal Drive.
Alcoholic Beverage License Applications Set for Hearing (NONE)
Public Works Committee Consent Items
5. No. PW091013-02 Approve Change Order #1F to Hills Materials Company for Pavement Rehabilitation Project Bengal Drive Area, Project No. 13-2066 / CIP No. 50844, for a decrease of $4,632.75.
6. No. PW091013-03 Authorize Mayor and Finance Officer to sign Amendment No. 1 to Agreement between the City of Rapid City and HDR Engineering Inc. for Jackson Boulevard and West Main Street Intersection Reconstruction, Project No. 11-1945, in the amount of $48,462.00.
7. No. PW091013-04 Authorize Mayor and Finance Officer to sign Agreement between the City of Rapid City and Dream Design International Inc. for Jolly Lane to Reservoir Road Trunk Sewer Extension, Project No. 14-2121 / CIP No. 51005, in the amount of $225,321.00.
8. No. PW091013-09 Approve With the Requirement to Sign a Waiver of Right to Protest a Request from Donald Kobes for a Variance to Waive the Requirement to Install Sidewalk Along Homestead Street for the property located at 2621 Homestead Street per City Ordinance 12.08.060.
9. No. 13TP043 Approve the 2014 Draft Unified Planning Work Program for the Rapid City Area Metropolitan Planning Organization
10. No. 13TP044 Authorize staff to advertise Meade County's High Meadows Road Corridor Study Request for Proposals
11. No. 13TP045 Approve the 2013 Unified Planning Work Program Amendment 2013-02
12. No. PW082713-10 Acknowledge Public Works Recommendation to not use Onsite Water as an Irrigation Water Source for the New Soccer Complex Report and to request the Mayor to authorize staff to provide recommendations for potential raw water sources for city parks/lease fields as part of the next round of Vision Fund projects
13. No. PW091013-07 Approve Water Reclamation Facility Trickling Filter and Effluent Solids Reduction Improvements Project Evaluation Report.
14. No. PW091013-08 Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for the Minnewasta Road Water Main Reconstruction and Street Rehabilitation, Project No. 12-2060 / CIP No. 50383.
15. No. 13TP042 Authorize for three Transportation Alternatives Grant Submissions to the South Dakota Department of Transportation and Receipt of Funds and associated contract if awarded to construct bike path crossing improvements, intersection improvements and to construct a portion of the rail trail and to identify the funding source as CIP matching funds for grants.
Legal & Finance Committee Consent Items
16. No. LF091113-01 - Resolution No 2013-092 of the City of Rapid City, South Dakota, Supporting the State of South Dakota's Petition to the Surface Transportation Board to Enforce Canadian Pacific Railway Company's Investment Representations Made at the Time of its Acquisition of the DM&E Railroad
17. No. LF091113-02 Resolution No. 2013-088 Writing Off Uncollectible Accounts Receivable Accounts
18. No. LF091113-03 Resolution No. 2013-086A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
19. No. LF091113-04 - Acknowledge Parking Meter/Signage Changes for 6th Street Parking Ramp
20. No. LF091113-05 Authorize Mayor and Finance Officer to Sign a Three-Year Contract with ESRI for an Enterprise License Agreement for GIS Software
21. No. LF091113-06 - Request Authorization for the Community Planning and Development Services Director to Sign the 2013-2014 Certified Local Government Grant Application to the South Dakota State Historical Preservation Office and Receipt of Funds and for the Mayor and Finance Officer to Sign the Accompanying Certification and Assurance Documents for the Rapid City Historic Preservation Commission Project Number SD-13-022 in the Amount of $19,000
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
22. No. CC091613-02.1 - Approve award of Total Base Bid for 2013 Out of the Dust Project, Project No. ST13-2116 / CIP No. 50297, opened on September 10, 2013, to the lowest responsible bidder, J & J Asphalt Company, in the amount of $62,242.25.
23. No. CC091613-02.2 - All bids for Canyon Lake / Red Dale Sidewalk Installation Project No. SW12-2042 / CIP No. 50936 opened on September 10, 2013, be rejected and authorize staff to re-advertise for bids.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 24 - 31
Open Public Comment Items 24 - 31
Ordinances
24. No. LF082813-19 Second Reading, Ordinance No. 5958, An Ordinance Amending the Regulation of Fugitive Emissions and the Abatement of Smoke by Amending Chapter 8.34 of the Rapid City Municipal Code.
Community Planning & Development Services Department Items (NONE)
Legal & Finance Committee Items
25. No. LF082813-22 Request Budget Reconciliation Report for Entire City Budget
26. No. LF082813-23 Request Revenue Report for Entire Budget with Actuals through 6/30/2013
Public Works Committee Items
27. No. PW091013-05 Authorize Mayor and Finance Officer to Sign Permanent Drainage Easement and Agreement Between DTH, LLC and the City of Rapid City for the Rapid City Sports Complex.
28. No. PW091013-06 Authorize Mayor and Finance Officer to Sign Permanent Utility Easement and Agreement Between DTH, LLC and the City of Rapid City for the Rapid City Sports Complex.
29. No. PW081313-21 Update on Racine Street Storm Water Drainage Issues.
Compass Committee Items
30. No. CC091613-04.1 Compass Quarterly Report for the Quarter Ending June 30, 2013
CIP Committee Items
Other Board, Commission & Committee Items
Bid Award Non-Consent Items
31. No. CC090313-02.2 - Approve award of Total Base Bid plus Alternate 3 for Rapid City Sports Complex Phase 1 Project No. PR2012-1849 / CIP No. 50792 opened on August 27, 2013, to the lowest responsible bidder, Mainline Contracting Inc., in the amount of $1,764,436.25 (Continued from the September 3, 2013 Council)
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 32 - 38
Open Public Hearing - Items 32 - 38 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 32 - 38
CONSENT PUBLIC HEARING ITEMS Item 32 - 37
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
32. Black Hills Arts Resource Center Inc DBA Performing Arts of Rapid City for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 27-28, 2013; October 4-6, 2013; October 19, 2013; November 8-10, 2013 and November 13-17, 2013 at Performing Arts Center of Rapid City, 601 Columbus Street.
33. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 17, 2013 at National American University, 5301 S. Highway 16
34. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 8, 2013 at Liberty Jeep Superstores, 1101 E Omaha Street
35. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 8, 2013 at Liberty Mazda Mitsubishi, 600 Cambell Street
36. Hana Corp DBA Hana, 3550 Sturgis Road for a Retail (on-off sale) Wine License TRANSFER from Gab Deuk Kwak DBA Hana Restaurant, 3550 Sturgis Road
37. Hana Corp DBA Hana, 3550 Sturgis Road for a Retail (on-off sale) Malt Beverage License TRANSFER from Gab Deuk Kwak DBA Hana Restaurant, 3550 Sturgis Road
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 38
38. No. 13RZ020 - Second Reading, Ordinance 5956, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning from No Use District to Low Density Residential District for property generally described as being located at 3775 Dyess Avenue.
BILLS
39. No. CC091613-01 Bill List for September 16, 2013
Recess/Reconvene
Other Board, Commission & Committee Items
40. No. CC091613-04.2 Request to identify available funding options for a cost analysis for a new arena
ADJOURN