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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, September 30, 2014; 12:30 p.m.
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.
CONSENT ITEMS -- Items 1 – 28
Public Comment opened – Items 1 – 28
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
1) PW093014-01 – Approve Minutes of September 9, 2014.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Bid Award
2) CC091514-02.4 – Approve award of Total Bid for Water and Sewer Main Extension - Plum Tree Lane, Project No. 14-2151 / CIP No. 50961.1 as negotiated on September 26, 2014, in the amount of $155,657.65 to, Mainline Contracting, Inc.
Approve Change Order
3) PW093014-02 – Change Order No. 1 to Mainline Contracting for Rapid City Sports Complex, Project No. 12-1849 / CIP No. 50792, for a decrease of $41,409.13.
4) PW093014-03 – Change Order No. 1F to Hills Materials Company for Minnewasta Road Water Main Replacement and Street Reconstruction, Project No. 12-2060 / CIP No. 50383, for an increase of $66,265.31
5) PW093014-04 – Change Order No. 2 to Highmark Inc. for West Chicago and Staton Place Reconstruction and Drainage Improvements, Project No. 12-1187 / CIP No. 50364, for an increase of $18,642.95.
Authorize Staff To Advertise For Bids
6) PW093014-05 – Jackson Springs Water Treatment Plant Supplemental Heating, Project No. 14-2213 / CIP No. 51061. Estimated Cost $50,000.00.
7) PW093014-06 – Pavement Rehabilitation Project – Minnetonka Drive and Queen Heights Court, Project No. 14-2217 / CIP No. 50844. Estimated Cost: $140,000.00.
8) PW093014-07 – Eglin Street Overlay Project – Dyess Avenue to Lowry Lane, Project No. 14-2216 / CIP No. 50798. Estimated Cost: $150,000.00.
9) PW093014-08 – Canyon Lake Dam Reconstruction Bypass Pumping, Project No. PW08-1743.1 / CIP No. 50739.1. Estimated Cost $200,000.00.
Authorize Mayor and Finance Officer to Sign
10) PW093014-09 – Resolution No. 2014-091 a Construction Fee Resolution for Heidiway Lane Utility Extension 12-2054 – Sanitary Sewer.
11) PW093014-10 – Resolution No. 2014-092 a Resolution Repealing the 2005 Policy Regulating the Provision of City Utility Services To Property Located Outside the City Limits and Establishing a New Policy.
12) PW093014-11 – Permanent Utility Easement to Black Hills Power for the new Utility Maintenance Facility property.
13) PW093014-12 – Agreement between the City of Rapid City and FMG Inc. for Rapid City Utility Maintenance Facility, Project No. 13-2120 / CIP No. 50870, in the amount of $19,736.00.
14) PW093014-13 – Amendment No. 2 to the Agreement between the City of Rapid City and FMG Inc. for Water and Sewer Extension Projects, Project No. 13-2100 / CIP No. 50961, in the amount of $29,500.00.
15) PW093014-14 – Agreement between the City of Rapid City and Advanced Engineering and Environmental Services Inc. for Mt. Rushmore Road Utilities Reconstruction – St. James Street to Kansas City Street, Project No. 13-2139 / CIP No. 50950, in the amount of $165,285.00.
16) PW093014-15 – Amendment No. 2 to Agreement between the City of Rapid City and HDR Engineering for Solid Waste Citizen Campus, Project No. SW01-2057, in the amount of $13,035.35.
17) PW093014-16 – Amendment No. 1 to Agreement between the City of Rapid City and Burns and McDonnell for Cell 12 GCCS Expansion, Project No. 13-2147, in the amount of $110,298.00.
18) PW093014-17 – Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Rapid City for Letting and Construction of Project P 1774(06) PCN 02SF and P 0044(190)45 PCN 0515; East North/East Boulevard – St. Joseph Street to Herman Street, Project No. 14-2170 / CIP No. 50866.
19) PW093014-18 – Title VI Program for Rapid Transit Division
20) PW093014-19 – Covenant Agreement Between the City and Property Owners on Calle Baja Street to Allow for a Private Force Main.
21) PW093014-20 – Agreement between the City of Rapid City and Discovery Circle, LLC for Force Main Casings Cost Reimbursement, not to exceed $41,620.80.
Engineering Services
22) PW093014-21 – Notice to Property Owners to Construct or Repair Sidewalks, Project No. 14-1943.
23) PW093014-22 – Request Authorization to Seek Proposals for Professional Services for the Water Distribution Supervisory Control and Data Acquisition (SCADA) Improvements; Project No. 14-2218 / CIP No. 51067.
24) PW093014-23 – Request Authorization to Seek Proposals for Professional Services for E. Custer Street Reconstruction, Milwaukee to Racine, Project No. 14-2211 / CIP No. 50916; and E. College Avenue Reconstruction, Milwaukee to Racine, Project No. 14-2212 / CIP No. 50918.
25) PW093014-24 – Request Authorization to Seek Proposals for Professional Services for the Water Reclamation Facility (WRF) Facility Plan; Project No. 14-2214 / CIP No. 50943.
26) PW093014-25 – Approve Acceptance of Infrastructure for Fox Den Storage Units Water Main Relocation – DEV14-1188.
Street Division
27) PW093014-27 – Request to Purchase Meltdown Apex from Envriotech using the General Services Administration (GSA) Contract Pricing of $1.45 per gallon for product and shipping.
METROPOLITAN PLANNING COMMISSION
28) 14TP030 – Approve the Long Range Transportation Plan Market Research Study Final Report.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Items 29 – 33
Public Comment opened – Items 29 – 33
Public Comment closed
SPECIAL ITEMS FROM THE PUBLIC
29) PW093014-28 – Request Connection for Unit 11 to City Approved Water and Sewer Mains in Watts Lane – Lazy P6 Land Company.
ITEMS FROM ALDERMEN AND COMMITTEE REPORTS
30) PW093014-29 – Fairmont Recycle Site for South Rapid City – Alderman Ron Weifenbach.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Engineering Services
31) PW093014-26 – Request Authorization to Seek Proposals for Professional Services for South Truck Route Drainage Basin Design Plan Element 203, Project No. 14-2207 / CIP No. 51031.
32) PW093014-30 – Request from Architecture Incorporated for Children’s Home Society of South Dakota for a Variance to Waive the Requirement to Install Sidewalk Along Jolly Lane for the property at 1330 Jolly Lane per City Ordinance 12.08.060.
33) PW093014-32 – Request from Jean Smith, Property Owner, for a Variance to Waive the Requirement to Install Sidewalk Along West Saint Anne Street for the property at 2217 Cerro Court per City Ordinance 12.08.060.
ADJOURN