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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, October 29, 2013; 12:30 p.m.


Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 18

 

Public Comment opened – Items 1 – 18

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW102913-01 – Approve Minutes of October 15, 2013.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Approve Change Order

 

2)         PW102913-02 – Change Order #1 to Upper Plains Contracting for East North Street Reconstruction, Project No. 12-2017 / CIP No. 50865, for an increase of $1,394.01.

 

3)         PW102913-03 – Change Order #1 to Highmark Inc. for West Chicago and Staton Place Reconstruction and Drainage Improvements, Project No. 12-1187 / CIP No. 50364, for an increase of $49,247.75.

 

4)         PW102913-04Change Order #1F to Highmark Inc. for Jackson Boulevard Utilities Breakout Project, Project No. 12-2081 / CIP No. 50947, for a decrease of $68,483.80.

 

5)         PW102913-05Change Order #2F to Hills Materials Company for Pavement Rehabilitation Project – Carriage Hills Area, Project No. 13-2069 / CIP No. 50844, for a decrease of $15,789.00.

 

      Authorize Staff to Advertise for Bids

 

6)         PW102913-06 – Curtis Street Sanitary Sewer Replacement, Project No. 12-2007 / CIP No. 50876. Estimated Cost: $50,000.00.

 

      Authorize Mayor and Finance Officer to Sign

 

7)         PW102913-07 – Agreement between the City of Rapid City and American Engineering Testing Inc. for ASA Softball – Parkview Addition, Project No. 12-2043 / CIP No. 50937, in the amount of 5,882.00.

 

8)         PW102913-08 – Agreement between the City of Rapid City and Upper Deck Architects for Professional Services for Utility Maintenance Facility, Project No. 13-2120 / CIP No. 50870, in the amount of $55,066.00.

 

9)         PW102913-09 – Agreement between the City of Rapid City and HDR Engineering, Inc. for Professional Design Services for 5th Street and Catron Blvd Traffic Signal Modifications, Project No. 13-2143/ CIP No. 51020, in the amount of $20,864.00.

 

10)      PW102913-10 – Urban Surface Transportation Program Funding Agreement, PCN 005V, Project No. 07-1473.

 

11)      PW102913-11 – Urban Surface Transportation Program Funding Agreement, PCN 04P5 and PCN 04P6, Project No. 13-2125.

 

12)      PW102913-12 – Amendment No. 1 to Agreement between the City of Rapid City and Designworks Inc for Professional Services for ASA Softball – Parkview Addition, Project  No. 12-2043 / CIP No. 50937, in the amount of $68,032.00.

 

13)      PW102913-13Agreement between the City of Rapid City and Black Hills Power, Inc. for Reimbursement of Underground Utility Expenses for the Mount Rushmore Road Project.

 

      Engineering Division

 

14)      PW102913-14 – Approve Acceptance of Infrastructure for East Minnesota Street Extension: Marlin Drive East to the ¼ Section Line – DEV09-957.

 

PARKS AND RECREATION DEPARTMENT

 

15)      PW102913-15 – Approve Resolution No. 2013-089, Establishing Rates for the Rapid City Aquatics Division.

 

16)      PW102913-16 – Approve Resolution No. 2013-090, Establishing 2014 Golf course Fees.

 

17)      PW102913-17 – Approve Resolution No. 2013-091, Establishing Rates for the Roosevelt Park Ice Arena.

 

18)      PW102913-18 – Authorize Mayor and Finance Officer to sign Agreement between the City of Rapid City and Cetec Engineering, Inc. for Professional Planning, Design & Construction Administration Services for Skyline Wilderness Park Trailhead Development & Dinosaur Park Improvements, Project No. PR13-6109 / CIP No. 51002, in the amount of $163,289.00.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS Items 19 –30

 

Public Comment opened – Items 19 –30

Public Comment closed

 

SPECIAL ITEMS FROM THE PUBLIC

 

19)      PW091013-10 – Request from Tom Udager for a Waiver of Regulations to be Permitted to Repair or Replace his Current Septic System at 3618 Ridge Drive.  (Continued from the October 1, 2013, Public Works Committee Meeting)

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Authorize Mayor and Finance Officer to Sign

 

20)      PW102913-19 – Release and Hold Harmless Agreement with M Hill Business Plaza LLC.

 

      Engineering Division

 

21)      PW100113-24 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate and Additional 17’ or Right-of-Way Along Dunsmore Road for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX190) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

22)      PW100113-25 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate an Additional 17’ of Right-of-Way along Moon Meadows Drive for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX191) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

23)      PW100113-26 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Dedicate “Non Access” Easement Along Sheridan Lake Road for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX192) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

24)      PW100113-27 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate 100’ of Right-of-Way along the Proposed Principal Arterial Street Identified in the Major Street Plan for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX193) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

25)      PW100113-28 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, and to Dedicate and Additional 10’ or Right-of-Way Along Sheridan Lake Road for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX194) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)       

 

26)      PW100113-29 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Design and Install a Sanitary Sewer Trunk Main as Identified in the “Sheridan Lake Road Sanitary Trunk Sewer Extension Project” Through the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX195) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

27)      PW100113-30 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Extend Water and Sewer Mains within Dunsmore Subdivision for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX196) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

28)      PW100113-31 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install Curb and Gutter, Sidewalk, Street Light Conduit, Water Main, and Sewer Main for a Shared Access Driveway for the property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX197) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.  (Continued from the October 15, 2013, Public Works Committee Meeting)

 

29)      PW102913-20 – Report on Options on Cost Recovery for Off-Site Improvements other than Oversizing Costs.

 

30)      PW102913-21 – Update on Winter Storm Atlas Cleanup Operations – Terry Wolterstorff.

 

ADJOURN