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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, April 30, 2013; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 30           

 

Public Comment opened – Items 1 – 30          

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve minutes

 

1)         PW043013-01 – Approve Minutes of March 26, 2013.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Approve Change Order

 

2)         PW043013-02 – Change Order #1F to CB&I Inc. for Northridge Water Storage Reservoir, Project No. W09-1792 / CIP No. 50754, for a decrease of $143,033.60.

 

3)         PW043013-03 – Change Order #4 to Moltz Construction for Jackson Springs Water Treatment Plant, Project No. WTP10-1858 / CIP No. 50789, for an increase of $17,727.00 and a contract time extension of one day.

 

4)         PW043013-04 – Change Order #1F to Upper Plains Contracting, Inc. for East Anamosa from Lacrosse St. to Century Rd., Project No. ST04-1397 / CIP No. 50316, for a decrease of $2,055.42.

 

5)         PW043013-05 – Change Order #2F to Heavy Constructors for East North Street – Cambell to Pine, Project No. ST08-1511 / CIP No. 50142, for a decrease of $6,317.09.

 

6)         PW043013-06 – Change Order #1 to Rapid Construction Company for Leland Lane and Rushmore Street Reconstruction, Project No. 11-1951 / CIP No. 50802, for an increase of $105.00.

 

7)         PW043013-07 – Change Order #2 to Dean Kurtz Construction for Elk Vale Lift Station Upgrades, Project No. 11-1999 / CIP No. 50728, for an increase of $4,152.00.

 

      Authorize Mayor and Finance Officer to Sign

 

8)         PW043013-08 – Agreement between the City of Rapid City and HDR Engineering for Professional Services for Water Reclamation Facility Interim Trickling Filter Pump Station Improvements, Project No. 13-2105 / CIP No. 50966, in the amount of $59,446.00.

 

9)         PW043013-09 – Amendment No. 2 to Agreement between the City of Rapid City and FourFront Design, Inc. for Kansas City Street Reconstruction Project – 5th Street to East Blvd., Project No. 12-2005 / CIP No. 50119, in the amount of $3,685.00.

 

10)      PW043013-10 – Agreement between the City of Rapid City and ZCO Inc. for Marlin Drive Oversize Water Transmission Main Cost Reimbursement, not to exceed $177,252.44.

 

11)      PW043013-12 – Agreement between the City of Rapid City and the Evangelical Lutheran Good Samaritan Society for Oversize Water Transmission Main.

 

12)      PW043013-13 – Agreement between the City of Rapid City and CETEC Engineering Services Inc. for Professional Services for Investigation of Irrigation Water Source for Soccer Complex, Project No. 13-2098 / CIP No. 50963, in the amount of $23,526.00. (Funding from Vision Fund)

 

13)      PW043013-14 – Waiver of Right to Protest a future assessment for the installation of curb, gutter, additional pavement and street light conduit along Homestead Street as it abuts the West one-half (W1/2) of Lot Eight (8), Marshall Subdivision of the SE1/4NE1/4, Section 5, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota – 2615 Homestead Street. 

  

14)      PW043013-15 – Agreement between the City of Rapid City and Highway Improvement Inc. for Asphalt Surface Crack Sealing, Project No. ST13-2104 / CIP No. 50549.

 

15)      PW043013-16 – Agreement between the City of Rapid City and Ferber Engineering Company, Inc. for Design and Bidding Professional Services for Omaha Street / West Boulevard Intersection Reconstruction Utilities, Project No. 14-2097 / CIP No. 50955, in the amount of $26,975.00.

 

16)      PW043013-17 – Amendment No. 2 to an Agreement between the City of Rapid City and Banner Associates Inc. for Professional Services for Northridge Water Storage Reservoir, Project No. W09-1792 / CIP No. 50754, in the amount of $66,792.00.

 

17)      PW043013-18 – Agreement between the City of Rapid City and CETEC Engineering Services Inc. for Design and Bidding Services Inc for East Rapid City Water System Expansion, Project No. 13-2107 / CIP No. 50964, in the amount of $28,788.00.

 

18)      PW043013-19 – Amendment No. 1 to an Agreement between the City of Rapid City and HDR Engineering for Professional Services for Minnewasta Water Main Reconstruction and Street Rehabilitation, Project No. 12-2060 / CIP No. 50383, in the amount of $5,764.00.

 

19)     PW043013-20 – Release of Covenant Agreement between the City of Rapid City and Wal-East Development.

 

20)      PW043013-21 – Amendment No. 1 to Agreement between the City of Rapid City and Dream Design International for Professional Services for Northridge Water Booster Station, Project No. W10-1898 / CIP No. 50834, in the amount of $15,460.00.

 

21)      PW043013-41 – Release and Termination of Temporary Public Access Easement – Howard Street.

 

22)      PW043013-42 – Release of Occupancy Agreement.

 

      Authorize Staff to Advertise for Bids

 

23)      PW043013-22 – Pavement Rehabilitation Project – Van Buren Street Area, Project No. 13-2067 / CIP No. 50844. Estimated Cost: $275,000.00.

 

24)      PW043013-23 – Pavement Rehabilitation Project – Carriage Hills Area, Project No. 13-2069 / CIP No. 50844. Estimated Cost: $225,000.00.

 

25)      PW043013-24 – Fairmont Boulevard Overlay Project, Project No. 13-2091 / CIP No. 50798. Estimated Cost: $370,000.00.

 

26)      PW043013-25 – Heidiway Lane Utility Extension, Project No. 12-2054 / CIP No. 50524. Estimated Cost: $400,000.00.

 

      Engineering Division

 

27)      PW043013-28 – Approve Installation of West Boulevard Historic District Street Name Signage.

 

PARKS AND RECREATION DEPARTMENT

 

28)      PW043013-29 – Approval of Park/Recreation Facility Partnership Program Sidewalk Improvement Project for Storybook Island.

 

29)      PW043013-30 – Authorize Mayor and Finance Officer to Sign an Agreement Between the City of Rapid City and Black Hills Works for Custodial Services for Parks and Recreation Facilities.

 

COMMUNITY PLANNING DEPARTMENT

 

30)      PW043013-44 – Authorize Staff to prepare revisions to the City Municipal Code regarding the authority of the Public Works Director to execute development agreements for public improvements and the acceptance of public improvements on behalf of the City.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 31 – 41

 

Public Comment opened – Items 31 – 41

Public Comment closed

 

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

 

31)      PW043013-31 – Discussion on Ordering in Sidewalks along HWY 44 near Western Dakota Tech – Alderman Ron Sasso.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Engineering Division

 

32)      PW043013-32 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, and to Dedicate an Additional 10’ of Right-of-Way along Sheridan Lake Road for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX056) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota. 

 

33)      PW043013-33 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate an Additional 17’ of Right-of-Way along Dunsmore Road for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX057) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota. 

 

34)      PW043013-34 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate an Additional 17’ of Right-of-Way along Moon Meadows Drive for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX058) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota. 

 

35)      PW043013-35 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Install 36’ of Pavement, Curb and Gutter, Street Light Conduit, Water Main, Sewer Main, and to Dedicate 100’ of Right-of-Way along the Proposed Principal Arterial Street Identified in the Major Street Plan for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX059) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

36)      PW043013-36 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Dedicate “Non Access” Easement Along Sheridan Lake Road for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX060) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

  

37)      PW043013-37 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Extend Water and Sewer Mains within Dunsmore Subdivision for the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX061) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

38)      PW043013-38 – Appeal of Denial of Request for an Exception from Dream Design International, Inc. for Patrick Hall to Waive the Requirement to Design and Install a Sanitary Sewer Trunk Main as Identified in the “Sheridan Lake Road Sanitary Trunk Sewer Extension Project” Through the Property Located at the Southeast Corner of Sheridan Lake Road and Dunsmore Road (13EX063) – the SW1/4 of the SW1/4 and the SE1/4 of the SW1/4 Lying South of Lot H2 and Lot P2, excepting there from the east 480' of the SE1/4 of the SW1/4 and excepting there from Moon Meadows Estates and Less Right-of-Way, all located in Section 28, T1N, R7E, BHM, Pennington County, South Dakota.

 

39)      PW043013-39 – Appeal of Denial of Request for an Exception from Sperlich Consulting for Walgar Development Corporation to Not Dedicate Additional Right-of-Way, or Pedestrian and Utility Access Easement to Minnesota Street (13EX064) – Proposed Lots 1 and 2 of Block 3 of Minnesota Park Subdivision, Section 13, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota. 

 

      Solid Waste Division

 

40)      PW040913-16 – Solid Waste Division Report – Karl Merbach.  (Continued from the April 15, 2013, City Council Meeting)

 

      Water Division

 

41)      PW040913-17 – Update on Water Conservation Measures and Water Supply – John Wagner.  (Continued from the April 15, 2013, City Council Meeting)

 

ADJOURN