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PUBLIC WORKS COMMITTEE AGENDA
City of Rapid City, South Dakota
Tuesday, March 12, 2013; 12:30 p.m.

Roll Call and Determination of Quorum

 

Adoption of the Agenda  

 

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.  

 

 

CONSENT ITEMS -- Items 1 – 20           

 

Public Comment opened – Items 1 – 20          

Public Comment closed

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

 

1)         PW031213-01 – Approve Minutes of February 26, 2013.

 

ITEMS FROM THE MAYOR

 

2)         PW031213-02 – Confirm Appointment of Jim Jackson to the Historic Preservation Committee to fill the unexpired term vacated by Pat Roseland.  

 

ITEMS FROM THE CITY ATTORNEY

 

3)         PW031213-03 – Authorize Mayor and Finance Officer to sign Release and Discharge of 1975 covenant agreement concerning 8652 Sheridan Lake Road.

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Authorize Staff to Advertise for Bids

 

4)         PW031213-04 – Pavement Rehabilitation Project – Bengal Drive Area, Project No. 12-2066 / CIP No. 50844.  Estimated Cost:  $100,000.00.

 

5)         PW031213-05 – Kansas City St Reconstruction – 5th Street to East Boulevard, Project No. 12-2005 / CIP No. 50119. Estimated Cost:  $4,160,000.00.

 

      Authorize Mayor and Finance Officer to Sign

 

6)         PW031213-06 – Resolution 2013-024 for the Bridge Reinspection Program for use with SDDOT Retainer Contracts, Annual Bridge Inspections, CIP No. 50630.

 

7)         PW031213-07 – Permanent Utility Easement granted to Black Hills Power Inc. for an area at the Rapid City Landfill.

 

8)         PW031213-08 – Agreement between the City of Rapid City and CETEC Engineering Services for Professional Services for Topographic Study for the Roosevelt Park 50-Meter Pool, Project No.12-2090, in the amount of $5,296.00.

 

9)         PW031213-09 – Agreement between the City of Rapid City and Sperlich Consulting for Design and Bidding Professional Services for Robbinsdale Area Utility and Street Reconstruction, Project No. 12-2063 / CIP No. 50421.3-2, 3 and 4, in the amount of $332,480.00.

 

10)      PW031213-10 – Agreement between the City of Rapid City and Ferber Engineering Company Inc. for Design and Bidding Professional Services for West Chicago Street Utility Reconstruction, Project No. 12-2022 / CIP No. 50448, in the amount of $186,270.00.

 

11)      PW031213-11 – Agreement between the City of Rapid City and Ferber Engineering Company for Design Services for South Trailview Drive Utility Reconstruction, Project No. 11-2001 / CIP No. 50824, in the amount of $41,440.00.

 

12)      PW031213-12 – Agreement between the City of Rapid City and Jay L. Roberts for Voluntary Right of Way Donation and Certificate of Real Estate Value for the Creek Drive Reconstruction, Project No. BRO 8052(56).

 

13)      PW031213-13 – Assignment of Contract Proceeds for Meadowbrook Maintenance Phase 3, Project No. 12-2044 / CIP No. 50841.     

 

      Engineering Division

 

14)      PW031213-14 – Request Authorization to Seek Proposals for Engineering Services for Southside Drive Sanitary Sewer Extension Project 14-2095 / CIP No. 50328. Estimated Cost: $4,150,000.00.

 

      Water Division

 

15)      PW031213-15 – Renew Contract with Kemira for Cationic Polymer Coagulant for one year.

 

PARKS AND RECREATION DEPARTMENT

 

16)      PW021213-19 – Authorize Mayor and Finance Officer to Sign Golf Cars Lease Purchase Agreement with TCF Equipment Finance.  (Continued from the February 26, 2013, Public Works Committee Meeting)

 

17)      PW031213-17 – Authorize Mayor and Finance Officer to Sign Agreement Between City and Miller and Sons Golf Cars Concerning Lease/Purchase of Golf Cars.

 

18)      PW031213-16 – Authorize the Mayor and Finance Officer to sign Permanent Utility Easement between the City of Rapid City and Black Hills Power, Inc. (replacement of transformer at Rushmore Little League, Boys Majors Field).

 

19)      PW031213-18 – Approve transfer of one FTE from Meadowbrook Golf Course Enterprise Fund to the Recreation Division.

 

METROPOLITAN PLANNING ORGANIZATION

 

20)      13CA003 – Amendment to the Comprehensive Plan to adopt the Rapid City Area Bicycle and Pedestrian Master Plan.

 

END OF CONSENT CALENDAR

 

 

NON-CONSENT ITEMS – Items 21 – 27

 

Public Comment opened – Items 21 – 27

Public Comment closed

 

SPECIAL ITEMS FROM THE PUBLIC

 

21)      PW031213-19 – Update on President’s Plaza – Hani Shafai.  

 

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

 

      Bid Award

 

22)      CC030413-02.1 – Canyon Lake Dam Reconstruction Vision 2012 Phase Four, Project No. PW08-1743 / CIP No. 50739.  (Opened on February 26, 2013)  (Continued from the March 4, 2013, City Council Meeting)

 

      Authorize Mayor and Finance Officer to Sign

 

23)      PW031213-20 – Agreement between the City Rapid City and Stanley Consultants for Professional Services for Canyon Lake Dam Reconstruction, Project No.  DR08-1743 / CIP No. 50739, in the amount of $177,411.00; using Vision Funds Municipal Infrastructure Contingency.             

 

      Engineering Division

 

24)      PW022613-26 – Approve the Request with the stipulations of a residential fire suppression system and property fire mitigation for an Exception from Sperlich Consulting Inc. for Matt Benne and Brent Voorhees to Waive the Requirement to Install Additional Pavement Width and to Provide Additional Easement Width for the Proposed Access Easement for the Properties Located at 4560 Cliff Drive and 4670 Cliff Drive– Existing Lot AR of Lot 4R of Block 15 and Existing Lot 5R of Block 15, Canyon Lake Heights Subdivision, Section 8, T1N, R7E and Section 9, T1N, R7E, Rapid City, Pennington County, South Dakota.  (Continued from the March 4, 2013, City Council Meeting)

 

25)      PW031213-21 – Request from Singer Properties LLC for an Exception to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 for the Property Located at 2123 S Plaza Drive – Tract H, Fountain Springs Subdivision, Section 27, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota.   

 

      Water Division

 

26)      PW031213-22 – Water Division Report – John Wagner.

 

PARKS AND RECREATION DEPARTMENT

 

27)      PW022613-28 – Report on Updated Structure of the Urban Wildlife Committee.  (Continued from the February 26, 2013, Public Works Committee Meeting)

 

ADDENDUM NO. 1

 

Items From Aldermen and Committee Reports

 

28)      PW031213-23 – Cornerstone Rescue Mission Update – Alderman Ritchie Nordstrom.

 

ADDENDUM NO. 2

 

Items From Aldermen and Committee Reports

 

29)      PW031213-24 – Homelessness Discussion – Alderman Ron Sasso.

 

ADJOURN