LEGAL FINANCE AGENDA
City of Rapid City, South Dakota
Wednesday, September 28, 2011, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)

Roll Call and Determination of Quorum

Approve Minutes of September 14, 2011

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)

ITEMS FROM MAYOR

1) No. LF092811-01 - Confirm Appointment of Don Barnett, Verne Shepherd, Kay Rippentrop, Gary Brown, Larry Dahlstrom, Tim Giago, Donovan Sprague, Ann Hennies, Van Lindquist, Jerry Shoener, LaVonne Masters, Wes Storm, Bernita Loucks, Jim Shaw, Dr. Larry Lytle, and Ed McLaughlin with Greta Chapman, Ray Summers, and Brian Maliske Acting in an Advisory Role to the Steering Committee for the 1972 Flood Memorial 40th Anniversary Commemoration (Weekend of June 9, 2012)

2) No. LF092811-03 - Confirm Appointment of Jan Swank to the Sign Code Board of Appeals

3) No. LF092811-04 - Confirm Appointment of Mark Beshara to the Rapid City Electrical Board to Fill the Unexpired Term of Tim Baumgartner

4) No. LF092811-05 - Acknowledge the Receipt of Donation for Airport Art

5) No. LF092811-06 - Introduction and First Reading of Ordinance No. 5750 to Change the Qualifications for Membership on the Rushmore Plaza Civic Center Board by Amending Section 2.76.020 of the Rapid City Municipal Code

6) No. LF092811-07 - Introduction and First Reading of Ordinance No. 5759 to Require Appointment of the Rushmore Plaza Civic Center Manager and Assistant Manager with Confirmation by the Common Council by Amending Section 2.76.140 of the Rapid City Municipal Code

7) No. LF092811-08 - Introduction and First Reading of Ordinance No. 5760 to Require Appointment of the Rapid City Regional Airport Executive Director with Confirmation by the Council by Amending Section 2.72.060 of the Rapid City Municipal Code

8) No. LF092811-09 - Introduction and First Reading of Ordinance No. 5761 to Require a Report to the Common Council on the Reserve and Unencumbered Cash Balance by Amending Chapter 2.40.140 of the Rapid City Municipal Code

9) No. LF092811-10 - Introduction and First Reading of Ordinance No. 5764 to Codify the Procedure for the Rushmore Plaza Civic Center Board to Increase Fees and Report Proposed Fee Increases to the Common Council by Amending Section 2.76.085 of the Rapid City Municipal Code

10) No. LF092811-11 - Introduction and First Reading of Ordinance No. 5765 to Codify the Procedure for the Rapid City Regional Airport Board to Increase Fees and Report Proposed Fee Increases to the Common Council by Amending Section 2.72.075 of the Rapid City Municipal Code

11) No. LF092811-12 - Resolution No. 2011-127 Amending the Rapid City Council Policies and Procedures Relating to "Notification Procedures"

FIRE DEPARTMENT

12) No. LF092811-13 - Authorize Fire Code Official to Execute Fire Protection System Agreements on Behalf of the City Pursuant to the International Fire Code Adopted by the City

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

13) Dave Davis - Update on Presidential Plaza

14) Gary Brown - Update on Extending Lengths of Terms

15) Jordan Mason - Consolidated Purchasing

16) No. LF092811-14 - Acknowledge Capital Improvement Program Committee Monthly Update for September 2011

17) No. LF092811-15 - Acknowledge Capital Plan for Street, Drainage and MIP Projects for September 2011

GROWTH MANAGEMENT

18) No. 11OA011- Second Reading and Recommendation of Ordinance No. 5752 to Allow a Winery as a Conditional Use in the Central Business District by Amending Section 17.16.030 of the Rapid City Municipal Code

19) No. LF092811-16 - Authorize Mayor and Finance Officer to Sign Contract between CRW Inc. and the City of Rapid City for the Building Permit Software in the amount of $158,000 (Funds for this contract include $150,000 from the Information Technology line item of the Capital Improvements Program and $8,000 from Pennington County Planning and Zoning)

20) No. LF092811-17 - Authorize Mayor and Finance Officer to Sign Contract between Nore Winter/Winter & Company and City of Rapid City for the Design Guidelines for the West Boulevard Historic District Project - Phase II for the Historic Preservation Commission in an Amount not to Exceed $12,000

FINANCE DEPARTMENT

21) No. LF092811-18 - Resolution No. 2011-115 Declaring Miscellaneous Personal Property Surplus

22) No. LF092811-19 - Resolution No. 2011-121 Canceling Checks or Warrants not Presented for Payment within One Year of Date of Issuance

23) No. LF092811-20 - Resolution No. 2011-106B Levying Assessment of Cleanup of Miscellaneous Property

24) No. LF092811-21 - Resolution No. 2011-116A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property

25) No. LF092811-22 - Process on Subsidy Disbursements

26) No. LF092811-23 - Approve City-Wide Petty Cash Policy

27) No. LF092811-24 - Approve Amended Travel and Training Regulations

28) No. LF092811-25 - Acknowledge 2010 Annual Audit Report

PERFORMANCE BASED BUDGETING - BUDGETING FOR OUTCOMES

29) No. LF092811-26 - Update on Performance Based Budgeting - Budgeting for Outcomes

COMMUNITY RESOURCES

30) No. LF083111-21 - Employee Severance Plan (referred from the September 6, 2011, City Council meeting)

31) No. LF092811-27 - Resolution No. 2011-128 Establishing a Policy to Give Consideration to People with Disabilities when Interviewing for Open Positions within the City of Rapid City

32) No. LF092811-28 - Resolution No. 2011-129 Declaring Miscellaneous Real Property Surplus (Friendship House)

PUBLIC WORKS DEPARTMENT

33) No. LF092811-29 - Resolution No. 2011-126 - Authorizing the Filing of Applications with the Federal Transit Administration

CITY ATTORNEY'S OFFICE

34) No. LF091411-07 - Second Reading and Recommendation of Ordinance No. 5751 Establishing Compass Internal Audit Program by Adding Chapter 2.95 to the Rapid City Municipal Code

35) No. LF092811-30 - Introduction and First Reading of Ordinance No. 5758 to Amend the Security License Regulations by Amending Chapter 5.52 of the Rapid City Municipal Code

36) No. LF092811-31 - Introduction and First Reading of Ordinance No. 5753 to Provide for Reissuance of Certain Alcohol Beverage Licenses without Public Hearing by Amending Chapter 5.12 of the Rapid City Municipal Code

37) No. LF092811-32 - Authorize Mayor and Finance Officer to Sign First Amendment to Visitor Information Center Lease

38) No. LF092811-33 - Acknowledge Raffle Request from Festival of Trees

ADJOURN