LEGAL FINANCE AGENDA
City of Rapid City, South Dakota
Wednesday, April 16, 2008, 12:30 p.m.

(Note, as a result of the adoption of the City Council Policies & Procedures manual the format of the agenda has changed.)    

Roll Call and Determination of Quorum 

Approve Minutes of April 2, 2008    

Adoption of the Agenda    

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.    

SPECIAL ITEMS FROM THE PUBLIC (citizen requested to be placed on agenda)  

ITEMS FROM MAYOR

1)     No. LF041608-01 - Confirm Appointment of Janelle Finck to the Retired Senior Volunteer Program Advisory Council

2)     No. LF041608-02 - Direct Staff to Notify Property Owners on Omaha Street of DOT’s Rule Making Action  

ITEMS FROM ALDERMEN AND COMMITTEE REPORTS

3)     No. LF021308-05 – Introduction and First Reading of Ordinance No. 5369 Requiring Background Checks for Peddlers by Amending Chapter 5.48 of the Rapid City Municipal Code (continued from the March 12, 2008, Legal and Finance Committee meeting)  

4)     Hurlbut - Request South Dakota Municipal League’s Support for Change to State Law to Allow World Wide Web Publication of Council Meeting Minutes

5)     No. LF041608-03 – Acknowledge Capital Improvements Program Committee Monthly Update for March, 2008

6)     No. LF041608-04 – Approve the Purchase of Information Technology Hardware in the Amount of $503,403.61, Funding to be the Capital Improvements Program Reserve Balance

7)     Approve the Following Government Buildings Carryover from FY2007 to FY2008 – Fire Station, $150,000; Milo Barber Transportation Center - $15,831; Main Fire Station HVAC - $19,106; Retaining Wall - $5,000; Automatic Irrigation - $70,000; Equipment Maintenance Shop - $478,721; Exhaust Filtration System Fire 5 & 7 - $7,000; VIC Sidewalk & Patio Replacement - $15,000; Cold Storage Building - $100,000; Canyon Lake / Sheridan Lake Irrigation - $70,300; and Journey Sidewalk - $13,000; Roof Replacement - $33,000

8)     Approve the Government Buildings Five Year Plan for FY2013 as Recommended:  Miscellaneous Projects - $525,000; Golf Maintenance Facility - $200,000; Dinosaur Park Concession Building - $100,000; and Police Evidence, Transportation and Traffic (PETT) Equipment - $75,000

9)     Approve the Reallocation of $5,000 from the Retaining Wall to the Milo Barber Transportation Center for FY 2008  

POLICE DEPARTMENT

10)    No. LF041608-05 – Approve Event Permit for Black Hills Overdrive Car Rally for June 5-8, 2008

11)    No. CC040708-02 - Digital Video Recorder System (Including Monitor, Server, Antenna, and All Necessary Components) for Police Department (opened on March 28, 2008) (referred from the April 7, 2008, City Council meeting)

12)    No. LF041608-22 - Resolution to Increase the Fee for "Rapid City Police Department Construction/Maintenance Temporary Parking Permit"

FIRE DEPARTMENT

13)    Authorize Staff to Apply for the 2008 Assistance to Firefighters Grant from Homeland Security  

GROWTH MANAGEMENT

14)    No. LF040208-12 – Second Reading and Recommendation of Ordinance No. 5373 Repealing Chapter 15.26 of the Rapid City Municipal Code in Its Entirety and Adopting a New Chapter 15.26 of the Rapid City Municipal Code Entitled Mechanical Code

15)    No. LF040208-13  – Second Reading and Recommendation of Ordinance No. 5374 Repealing Chapter 15.22 of the Rapid City Municipal Code in Its Entirety and Adopting a New Chapter 15.22 of the Rapid City Municipal Code Entitled International Fuel Gas Code

16)    No. 08TP008 – Authorize Mayor and Finance Officer to sign the Sheridan Lake Road Neighborhood Area Future Land Use Plan Professional Services Agreement with Ferber Engineering Company, Inc. in an amount not to exceed $23,040.00

17)    No. 08TP009 and 08TP010 – Approve the Amendment to the 2008 Unified Planning Work Program and Amendment to the 2008 Unified Planning Work Program Agreement Number 311029

18)    No. 08TP013 – Authorize Mayor and Finance Officer to sign Agreement between City of Rapid City and City of Box Elder for Accomplishing the Rapid City Area Transportation Planning Process

19)    No. 08TI004 - Section 3, T1N, R8E - A request by Sperlich Consulting for Ronald Shape w/ Innovative Creations LLC to consider an application for a Creation of Tax Increment District on SE1/4 NE1/4, Government Lot 1 and Tract C of Big Sky Subdivision, and the dedicated right-of-way for Homestead Street lying adjacent to Tract C of Big Sky Subdivision, Section 3, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at the eastern terminus of Homestead Street.

20)    No. 08TI005 - Section 3, T1N, R8E - A request by Sperlich Consulting for Ronald Shape w/ Innovative Creations LLC to consider an application for a Project Plan for Tax Increment District - Homestead on SE1/4 NE1/4, Government Lot 1 and Tract C of Big Sky Subdivision, and the dedicated right-of-way for Homestead Street lying adjacent to Tract C of Big Sky Subdivision, Section 3, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located at the eastern terminus of Homestead Street.

FINANCE DEPARTMENT

21)    Acknowledge the Following Volunteers for Workmen’s Compensation Purposes:  Allen Leland, Jennifer Mansfield, Selah Hovland, Simon Fuller

22)    No. LF041608-06 - Approve Travel Request for Jim Preston, Pauline Sumption, Connie Ewing, Tracy Davis, Jason Green, Joel Landeen, and Cathy Druckrey to Attend the SDML Human Resources School and Finance Officers' School June 10 - 13 in Oacoma, SD in the Approximate Amount of $2,755

23)    No. LF041608-07 – Resolution Declaring Property Surplus

24)    No. LF041608-08 - Approve Resolution Establishing Change Fund for Landfill

COMMUNITY RESOURCES

25)    No. LF040208-16 – Authorize Mayor and Finance Officer to Sign Directed Trust Agreement with MG Trust Company, LLC, Regarding the City’s 457(b) Plan (continued from the April 2, 2008, Legal and Finance Committee meeting)

26)    No. LF041608-09 – Resolution to Establish Additional Staffing in the Finance Department

27)    No. LF041608-10 – Resolution to Establish Additional Staffing in the Community Resources Department  

PUBLIC WORK’S DEPARTMENT

28)    No. LF041608-11 – Approve Travel Request for Dave VanCleave to Attend WEFTEC 2008 Conference in Chicago, IL, October 17-23, 2008, in the Approximate Amount of $2,946.50

PARKS AND RECREATION DEPARTMENT

29)    No. LF041608-21 - Authorize Mayor and Finance Officer to Sign Memorandum of Understanding between the City of Rapid City and the Black Hills Mountain Bike Association for Operation of the Dirt Jump Park

CITY ATTORNEY’S OFFICE

30)    No. LF040208-23 – Second Reading and Recommendation of Ordinance No. 5376 to Require Notification of the Police Department Prior to Moving a Building by Adding Section 5.44.070 to Chapter 5.44 of the Rapid City Municipal Code

31)    No. LF121207-27A - A Resolution Establishing A Policy To Reimburse The Owners Of Private Sewer And Water Service Lines Serving Multiple Residences For The Cost Of Repairing Or Replacing Such Lines (referred from the April 7, 2008, City Council meeting)

32)    No. LF041608-12 – Addendum to Real Estate Lease between the City of Rapid City and Presbyterian Retirement Village of Rapid City, Inc.

33)    No. LF041608-13 - Introduction and First Reading of Ordinance No. 5377 to Amend the Rapid City Human Relations Commission by Amending Chapter 2.64 of the Rapid City Municipal Code

34)    No. LF041608-14 - Acknowledge Raffle Request from Harney League Sports

35)    No. LF041608-15 - Acknowledge Raffle Request from Suncatcher Therapeutic Riding Academy

36)    No. LF041608-16 – Acknowledge Raffle Request from Mount Rushmore Chapter Shrine of Democracy Chorus Barbershop Harmony Society

37)    No. LF041608-17 – Acknowledge Raffle Request from Noon Optimist Club

38)    No. LF041608-18  – Acknowledge Raffle Request from Mule Deer Foundation

39)    No. LF041608-19 – Acknowledge Raffle from CASA Program  

REFUNDS AND ABATEMENTS

40)    No. LF041608-20 – Approve the Following Abatement:  Bonnie Collins - $639.82

LICENSES

41)    Approve the Following Licenses: 

Mechanical Installer:  Cory Fleming;  

Mobile Home Park:  Prairie Acres LLC, Prairie Acres (2007 & 2008); and Northwestern Engineering Company, Meadowlark Hill Mobile Estates;

Electrical Journeyman:  Dennis LaRoche, Clint Painter, and Jeremy Wallace;

Plumbing Contractor:  Tim Callahan, Callahan Plumbing & Heating; Michael Coleman, Progressive Plumbing; Rod Holmes, Holmes Plumbing Inc.; and Tom Schultz, C & S Plumbing Inc.;

Plumbing Plumber:  Ezra Ahrendt, Marlon Bordeaux, Doug Brown, Mark Butts, Tom Cooper, Robert Crosby, William Howell Jr., Scott M Martin, Bill Mathieu, Troy Sharkey, Donnie Sheffield, Rick Sidle, Shoun VanDerPol, and Vere Williams;

Plumbing Apprentice:  Callan Heigh, Jesse Lilleskov, Eric Linquist, Paul Moser, Rick Reed, and Tim Simon   

Second Hand:  Neugebauer's Fine Jewelry, Richard J. Bauman

ADJOURN