AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, March 7, 2016
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS Items 1-61
Open Public Comment Items 1-50 (3-minute time limit per speaker)
Close Public Comment
CONSENT ITEMS Items 1-50
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
1. Approve Minutes for the February 16, 2016 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Tax Increment Finance Set for Hearing (March 21, 2016)
2. No. 16TI002 A request by Hani Shafai for KS West, LLC and SK East, LLC for a Resolution to a Create Tax Increment District and a Resolution to Approve a Tax Increment District Project Plan for Tract 1 of the Waterslide Addition, the unplatted balance of the S1/2SE1/4NW1/4 of Section 26, the unplatted balance of the NE1/4SW1/4 of Section 26, and a portion of the Catron Boulevard dedicated right-of-way extending from the eastern boundary of South Dakota State Highway 16 dedicated right-of-way to the eastern boundary of Wellington Drive dedicated right-of-way located in the NW 1/4 of Section 26, all in T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, located in the southeast quadrant of the US Highway 16 and Catron Boulevard intersection.
Alcoholic Beverage License Applications Set for Hearing (March 21, 2016)
3. Dadah Kids Corp. DBA Pauly's Pizzeria & Sub Co., 1624 E St Patrick Street #101 for a Retail (on-off sale) Wine License
4. Rapid City Central High School Baseball for a SPECIAL EVENT Malt Beverage License for an Event Scheduled for April 2, 2016 at RCPO T-OP Lodge 2, 3050 Eglin Street
Public Works Committee Consent Items
5. No. PW030116-01 Authorize Staff to Advertise for Bids for Dial-A-Ride Transit Vehicles (4). Estimated Cost: $400,000.00.
6. No. PW030116-02 Authorize Staff to Advertise for Bids for Harter Addition Sewer and Water Improvements, Project No. 14-2222 / CIP No. 51055. Estimated Cost: $250,000.00.
7. No. PW030116-03 Authorize Staff to Advertise for Bids for Maple Avenue and East Nevada Drive Street and Utility Reconstruction, Project No. 13-2103 / CIP No. 50421.3-2. Estimated Cost: $1,070,000.00.
8. No. PW030116-04 Authorize Staff to Advertise for Bids for Water Reclamation Facility Cold Storage Building, Project No. 16-2323 / CIP No. 51111. Estimated Cost: $150,000.00.
9. No. PW030116-05 Authorize Staff to Advertise for Pavement Rehabilitation Project E Elk Street, Project No. 15-2300 / CIP No. 50844. Estimated Cost: $200,000.00.
10. No. PW030116-06 Authorize Staff to Advertise for Pavement Rehabilitation Project Seahawk Drive, Project No. 15-2294 / CIP No. 50844. Estimated Cost: $220,000.00.
11. No. PW030116-07 Authorize Staff to Advertise for Pavement Rehabilitation Project Brentwood Street and Surfwood Drive, Project No. 15-2264 / CIP No. 50549. Estimated Cost: $360,000.00.
12. No. PW030116-08 Authorize Staff to Advertise for Solid Waste Collections Automated Containers (35 Gallon Recycling Totes). Estimated Cost: $40,000.00.
13. No. PW030116-09 Authorize Mayor and Finance Officer to Sign Resolution No. 2016-022 2016 Bridge Reinspection Program.
14. No. PW030116-10 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Cyclone Ditch Company for Irrigation Ditch Easement and Right-of-way Agreement.
15. No. PW030116-11 Authorize Mayor and Finance Officer to Sign Covenant Agreement between Doeck LLC and the City of Rapid City concerning Outlot 1 of Auburn Hills Subdivision being an Undevelopable Lot.
16. No. PW030116-12 Authorize Mayor and Finance Officer to Sign Amendment No. 2 to Agreement between the City of Rapid City and HDR Engineering for Jackson Boulevard and West Main Street Intersection Reconstruction, Project No. 11-1945 / CIP No. 50858, in the amount of $80,650.00.
17. No. PW030116-13 Authorize Mayor and Finance Officer to Sign Agreement Between the City of Rapid City and Black Hills Patrol for Security Services at Rapid City Transit Center.
18. No. PW030116-14 Authorize Mayor and Finance Officer to Sign Joint Powers Agreement with the City of Rapid City and the State of South Dakota Department of the Military
19. No. PW030116-16 Authorize Mayor and Finance Officer to Sign Resolution No. 2016-023 Construction Fee Resolution for Marlin Drive Water Transmission Main Extension Oversize Project No. DEV 09-1004.
20. No. PW030116-17 Authorize Mayor and Finance Officer to Sign Assignment of Agreement between the City of Rapid City and Dream Design International to Assign the Existing Contract to KTM Design Solutions for St Cloud Street Reconstruction, Project No. 15-2279 / CIP No. 50796.
21. No. PW030116-18 Authorize Mayor and Finance Officer to Sign Assignment of Agreement between the City of Rapid City and Dream Design International to Assign the Existing Contract to KTM Design Solutions for Jolly Lane to Reservoir Road Trunk Sewer Extension, Project No. 14-2121 / CIP No. 51005.
22. No. PW030116-19 Approve Request for Stormwater Drainage Utility Fee Abatement for South Dakota Department of Transportation as follows: Tax Year 2014 (Stormwater Assessment Year 2015), $211.21; Tax Year 2015 (Stormwater Assessment Year 2016), $501.64.
23. No. PW030116-20 Approve Request from JLZ, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Centre Street for the property located at 840 Centre Street.
24. No. PW030116-21 Authorize Mayor and Finance Officer to Sign an Agreement with SDDOT for Reimbursement of Federal Transit Authority Funds for Rapid Transit Bus Storage Facility Expansion.
25. No. PW030116-22 Approve Contract Renewal with Chem-Trade for Aluminum Sulfate for One Year.
26. No. PW030116-23 Approve Contract Renewal with Thatcher Company for Odor Control Chemical for One Year.
27. No. PW030116-24 Authorize Staff to purchase Two (2) New Current Model Year Skid Steer Loaders from Butler Machinery Company in the amount of $117,320.00.
28. No. 16TP004 Acknowledge the 2015 Traffic Count Book.
29. No. PW030116-15 - Authorize Mayor and Finance Officer to Sign Amendment No. 2 to the Agreement between the City of Rapid City and HDR Inc. for Southside Drive Sanitary Sewer Extension. Project No. 14-2095 / CIP 50328, in the amount of $29,670.00.
30. No. PW030116-25 Acknowledge Update on Mount Rushmore Road Reconstruction
31. No. PW030116-26 - Approve Emergency Concrete Repairs Due to Water Main Break at Haines Avenue and Disk Drive in the Amount of $40,107.62.
Legal & Finance Committee Consent Items
32. No. LF030216-01 Confirm Reappointments of Dale Landis, Jim Schamber, Barb Storbeck, Sonya Lee Orr, Tom Sitzler and Catherine Greseth to the Mayor's Committee for People with Disabilities
33. No. LF030216-03 Approve Resolution No. 2016-024 Authorizing the Placement of Hats, Scarves and Other Articles of Winter Clothing on the Presidential Statues in Downtown Rapid City.
34. No. LF030216-04 Authorize Staff to Apply for and Accept if Awarded a South Dakota Hazardous Materials Emergency Preparedness Training Grant in the Approximate Amount of $8,740.
35. No. LF030216-05 Apply for and Accept if Awarded National Fire Protection Associations' (NFPA) 2016 Fire Sprinkler Initiative Bringing Fire Safety Home Grant.
36. No. LF030216-06 Authorize Mayor and Finance Officer to Sign Revised Contract with ImageTrend.
37. No. LF030216-09 Resolution No. 2016-018 Declaring Miscellaneous Personal Property Surplus.
38. No. LF030216-10 Resolution No. 2016-020A Fixing Time and Place for Hearing on Assessment Roll for Sidewalks of Miscellaneous Property.
39. No. LF030216-11 Acknowledge January 2016 General Fund Cash Balance Report.
40. No. LF030216-12 Acknowledge December 2015 Sales Tax Report.
41. Acknowledge the Following Volunteer for Worker's Compensation Purposes: Linda Carpenter, Regina Kocher.
42. No. LF030216-13 Authorize Mayor and Finance Officer to Sign Indenture of Restrictive Covenants and FY2015 Community Development Block Grant (CDBG) Contract for Community Health Center of the Black Hills.
43. No. LF030216-14 Resolution No. 2016-016 to Amend the City of Rapid City Compensation Plan by Renaming and Reclassifying the Position of Solid Waste Recycling Education Coordinator to Solid Waste Sustainability Coordinator within Public Works.
44. No. LF030216-15 Resolution No. 2016-019 Establishing a Policy for Allowing Discharge of a Sump Pump into the City's Sanitary Sewer System as Required by the Rapid City Municipal Code Section 13.16.190.
45. No. LF030216-16 Waive the late fee on Invoice #40022 regarding the bush trimming appeal by Kathleen Jeffries.
46. No. LF030216-18 Authorize Mayor and Finance Officer to sign a Settlement Agreement Between the City of Rapid City, Lamar Advertising of South Dakota, L.L.C., and TLC Properties, Inc., D/B/A Lamar TLC Properties Inc.
CIP Committee Consent Items (NONE)
Compass Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items (NONE)
Bid Award Consent Items
47. No. CC030716-02.1 - Approve award of Total Bid for Two (2) New Current Model Year Automotive Truck Lifts, Installed, opened on March 1, 2016 to Grimm's Pump in the amount of $37,054.00.
48. No. CC030716-02.2 - City staff recommends all bids for Pavement Rehabilitation Project - Bendt Drive Area Chip Seal, Project No. 15-2293 / CIP No. 50549 opened on March 1, 2016 to be rejected.
49. No. CC030716-02.3 - Approve award of Total Bid for 32nd Street Overlay Project, Project No. 15-2309 / CIP No. 50798 opened on March 1, 2016 to the lowest responsible bidder, J&J Asphalt Company in the amount of $146,052.10.
50. No. CC030716-02.4 - Approve award of Total Bid for Pavement Rehabilitation Project - Disk Drive Panel Repair, Project No. 15-2291 / CIP No. 50445 opened on March 1, 2016 to the lowest responsible bidder, J.V. Bailey Co, Inc. in the amount of $249,232.65.
Continued Consent Items (NONE)
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 51-61
Open Public Comment Items 51-61 (3-minute time limit per speaker)
Close Public Comment
Ordinances
51. No. LF021016-11 Second Reading, Ordinance No. 6092, An Ordinance to Update the Snow Removal Procedure in the City of Rapid City by Amending Chapter 10.48 of the Rapid City Municipal Code.
Recommendation: Approve
52. No. LF021016-12 Second Reading, Ordinance No. 6094, Supplemental Appropriation No. 1 for 2016.
Recommendation: Approve (4-1 vote)
53. No. 15RZ023 - First Reading, Ordinance 6089, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Renner and Associates, LLC for a Rezoning from General Agricultural District to Heavy Industrial District for property generally described as being located south of Elgin between East North Street and N. Elk Vale Rd. This item was continued from the February 16, 2016 Council Meeting.
Recommendation: Deny
54. No. LF030216-17 First Reading, Ordinance No. 6102, An Ordinance Designating the Rapid City Fine Arts Council as the Entity Responsible for the Management and Coordination of Artistic Activities in the Area Commonly Known as Art Alley by Adding Section 2.80.060 to the Rapid City Municipal Code.
Recommendation: Approve
Public Works Committee Items
Legal & Finance Committee Items
55. No. LF030216-02 Waive Water Fees for the East Madison Street Community Garden
Recommendation: Forward without recommendation
56. No. LF030216-07 Approve FY2016 Allied Arts Funding Allocation for Community Investments (Arts & Humanities).
Recommendation: Approve (4 to 1)
57. No. LF030216-08 Acknowledgement of FY2015 Annual Financial Report
Recommendation: Forward without recommendation.
CIP Committee Items (NONE)
Compass Committee Items (NONE)
Community Planning & Development Services Department Items
58. No. 16PL004 - A request by Sperlich Consulting Inc. for Joseph Carlin for a Preliminary Subdivision Plan for proposed Lot 11A, Lot 11B Lot 11C and Lot 11D of Lot 11 of Carlin Subdivision, generally described as being located north of the intersection of Carlin Street and Crane Drive.
Recommendation: Acknowledge the applicant's withdrawal of the Preliminary Subdivision Plan.
59. No. 16PL007 - A request by Fisk Land Surveying and Consulting Engineers, Inc. for Kevin Thom for a Preliminary Subdivision Plan for proposed Lot C of Dewald's Subdivision, generally described as being located east of 2667 Cavern Road.
Recommendation: Approve with Stipulations
60. No. 16PL010 - A request by Howe Land Surveying for Mavis Madison for a Preliminary Subdivision Plan for proposed Lots 1 and 2 of Davis Meadows Subdivision, generally described as being located at the intersection of Wide View Drive and Nemo Road.
Recommendation: Approve with Stipulations
Other Board, Commission & Committee Items
61. CC030716-04.1 - Overview of Attendance at the 12th Annual International Conference on Environmental, Cultural, Economic and Social Sustainability. (Eirik Heikes)
Bid Awards
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Item 62
Open Public Hearing (comment) Item 62 (3-minute time limit per speaker)
[Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment) Item 62
CONSENT PUBLIC HEARING ITEMS (NONE)
Community Planning & Development Services Department Items
Alcohol Licenses
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 62
62. No. 16RZ001 - Second Reading, Ordinance 6093, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Renner Associates, LLC for Youth and Family Services Inc. for a Rezoning from Neighborhood Commercial District to Office Commercial District for property generally described as being located at 720 N. Maple Avenue.
Recommendation: Approve
BILLS
63. No. CC030716-01 Bill List for March 7, 2016
ADJOURN