AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, February 1, 2016
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS (NONE)
EXECUTIVE SESSION for the purpose of consulting with legal counsel regarding pending litigation pursuant to SDCL 1-25-2(3)
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS Items 1-44
Open Public Comment Items 1-42 (3 minute time limit per speaker)
Close Public Comment
CONSENT ITEMS Items 1-42
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
1. Approve Minutes for the January 19, 2016 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (February 16, 2016)
2. Youth and Family Services, Inc. for a SPECIAL EVENT Malt Beverage and Wine License for Events scheduled for February 19, 2016 and February 20, 2016 at Youth and Family Services, Inc., 120 E. Adams Street
3. Main Street Square for a SPECIAL EVENT Malt Beverage and Wine License for Events scheduled for June 11, 2016 and August 21, 2016 at Main Street Square, 526 Main Street
4. LC Beer LLC DBA Lost Cabin Beer Co., 1401 W Omaha Street, Suite 3 for a Retail (on-off sale) Malt Beverage License
5. Working Against Violence Inc. for a SPECIAL EVENT Malt Beverage and Wine License for Events scheduled for February 25, 2016 and February 26, 2016 at Barefoot Dance Studio, 412 5th Street
Public Works Committee Consent Items
6. No. PW012616-01 Approve Change Order to Highmark Inc. for Jackson Springs Water Transmission Main, Project No. 09-1836 / CIP No. 50780, in the amount of $71,249.10.
7. No. PW012616-02 Approve Change Order No. 6F to RCS Construction for the Horace Mann Pool Project, Project No. 11-1942, for an increase of $29,664.00.
8. No. PW012616-03 Approve Change Order No. 2 to Reede Construction for Mt Rushmore Road Utility Reconstruction, Project No. 11-1926 / CIP No. 50840, for a decrease of $57,204.69.
9. No. PW012616-04 Authorize Staff to Advertise for Bids for 32nd Street Overlay Project, Project No. 15-2309 / CIP No. 50798. Estimated Cost: $175,000.00.
10. No. PW012616-05 Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project Bendt Drive Area Chip Seal, Project No. 15-2293 / CIP No. 50549. Estimated Cost: $100,000.00.
11. No. PW012616-06 Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project Disk Drive Panel Repair, Project No. 15-2291 / CIP No. 50445. Estimated Cost: $250,000.00.
12. No. PW012616-07 Authorize Staff to Advertise for Bids for Vacuum Street Sweeper. Estimated Cost: $265,000.00.
13. No. PW012616-08 Authorize Staff to Advertise for Bids for Automotive Truck Lifts. Estimated Cost: $40,000.00.
14. No. PW012616-09 Authorize Staff to Advertise for Bids for Single Axle Dump Truck with Slide-in Sander & Plow. Estimated Cost: $120,000.00.
15. No. PW012616-10 Authorize Staff to Advertise for Bids for Tandem Axle Dump Truck with Slide-in Sander & Plow. Estimated Cost: $165,000.00.
16. No. PW012616-11 Authorize Staff to Advertise for Bids for Single Axle Sander Truck with Plow. Estimated Cost: $165,000.00.
17. No. PW012616-12 Authorize Staff to Advertise for Bids for Pothole Patch Truck. Estimated Cost: $175,000.00.
18. No. PW012616-13 Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Ferber Engineering Company Inc. for Construction Professional Services for Baldwin Street Reconstruction Wentworth to S Berry Pine, Project No. 14-2189 & 14-2190 / CIP No. 50822.1-1 & 2, in the amount of $391,025.00.
19. No. PW012616-14 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and A&B Welding Supply Company Inc. for Liquid Oxygen Supply.
20. No. PW012616-15 Authorize Mayor and Finance Officer to Sign Joint Funding Agreement between U.S. Department of the Interior, U.S. Geological Survey and City of Rapid City for 2016 Water Resources Investigation to include the operation and maintenance of selected gaging stations and for various hydrologic investigations.
21. No. PW012616-16 Approve Transfer of Drainage Lot in Block 1 of Catron Crossing Subdivision from Pennington County to the City of Rapid City and Authorize Public Works Director to Accept and Record Deed When Transferred.
22. No. PW012616-17 Approve Transfer of Drainage Lot in Block 2 of Northbrook Village Subdivision from Pennington County to the City of Rapid City and Authorize Public Works Director to Accept and Record Deed When Transferred.
23. No. PW012616-18 Authorize Staff to Apply for Bridge Improvement Grant (BIG) Funds for Preservation and Repair Work for the 12th Street Bridge, Cherry Avenue Bridge, and Meade Ditch Box Culvert at Cambell Street; to accept the funds if awarded; and authorize signature of associated documents.
24. No. PW012616-20 Approve Renewal of Cationic Sludge Polymer Contract with Polydyne for one year.
25. No. PW012616-21 Authorize staff to purchase a Toro Groundmaster 4000D Wide Area Rotary Mower with Universal Sunshade and Road Light Kit from Midwest Turf & Irrigation, through National IPA, in the total amount of $61,381.52.
26. No. PW012616-22 Authorize staff to advertise for bids for Tennis Court and Play Court Re-Surface Project PR16-6128. Estimated Cost: $350,000.
27. No. PW012616-23 Approve Memorandum of Understanding Between the City of Rapid City and Skyline Drive Preservation, Inc., Relating to Land Purchase to Increase the Skyline Wilderness Area.
Legal & Finance Committee Consent Items
28. No. LF012716-01 - Authorize Staff to Purchase one Dodge Grand Caravan to Replace an Aging Parking Enforcement Vehicle at State Bid Price of $23,139
29. No. LF012716-02 Authorize Staff to Purchase Four (4) 2016 Dodge Charger Patrol Vehicles from Dodgetown at the State Bid Price of $26,926 each
30. No. LF012716-03 Authorize Staff to Purchase Two (2) 2016 Dodge Durangos from Dodgetown at the State Bid Price of $32,520 each
31. No. LF012716-04 Authorize Staff to Purchase Two (2) Ford Interceptor SUV Patrol Vehicles from McKie Ford at the State Bid Price of $30,460 Each
32. No. LF012716-05 Authorize Staff to Purchase One (1) 2016 Ram Pickup from Dodgetown to be Used by the Community Service Officers at the State Bid Price of $28,879
33. Acknowledge the Following Volunteers for Worker's Compensation Purposes: Christian Rascon, Melody Inchumuk
34. No. LF012716-07 Acknowledge December 2015 General Fund Cash Balance Report
35. No. LF012716-08 Authorize Mayor and Finance Officer to Sign Indenture of Restrictive Covenants and Community Development Block Grant (CDBG) Contract for Lutheran Social Services New Alternatives
36. No. LF012716-09 Authorize Mayor and Finance Officer to Sign Community Development Block Grant (CDBG) Contract for Black Hills Area Habitat for Humanity
37. No. LF012716-11 Authorize Mayor and Finance Officer to Sign Quit Claim Deed to Transfer Property at 120 East Adams Street to Youth and Family Services
38. No. LF012716-12 Authorize Mayor and Finance Officer to Sign Necessary Documents for Loan to Soccer Rapid City
CIP Committee Consent Items (NONE)
Compass Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items (NONE)
Bid Award Consent Items
39. No. CC020116-02.1 Approve award of Total Bid for Baldwin Street Reconstruction Wentworth to Wedgewood and Wedgewood to S. Berry Pine, Project 14-2189 / CIP 50822.1-1 and 14-2190 / CIP 50822.1-2 opened on January 26, 2016 to the lowest responsible bidder, R.C.S. Construction, Inc. in the amount of $4,340,991.69.
40. No. CC020116-02.2 Approve award of Total Bid for Edgewood Drive Street Repair, Project No. 15-2287 / CIP No. 51101 opened on January 26, 2016 to the lowest responsible bidder, Hills Materials Company, in the amount of $58,460.19.
41. No. CC020116-02.3 Approve award of Total Bid for Twelve (12) New Current Model Year Automated Side Loading Refuse Collection Trucks opened on January 26, 2016 to Sheehan Mack Sales & Equipment in the amount of $3,162,800.00.
42. No. CC020116-02.4 Approve award of Total Base Bid plus Alternate 1 for Sheridan Lake Road Reconstruction - June Court to Rapid Creek, Project No. 15-2203 / CIP No. 50933 opened on January 27, 2016 to the lowest responsible bidder, Heavy Constructors, Inc. in the amount of $2,380,966.59.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 43-44
Open Public Comment Items 43-44 (3-minute time limit per speaker)
Close Public Comment
Ordinances
43. No. LF012716-13 First Reading, Ordinance No. 6091, An Ordinance to Repeal Chapter 1.08 of the Rapid City Municipal Code Relating to Wards and Precincts and Adopting a New Revised Chapter 1.08 of the Rapid City Municipal Code.
Recommendation: Approve
Public Works Committee Items
44. No. PW012616-19 Authorize Staff to Purchase a Lighting System from Musco Sports Lighting LLC using the National Joint Powers Alliance (NJPA) Contract Pricing in the amount of $702,396.00 for the Sports Complex Lighting Project, Project No. 16-2321 / CIP No. 51110. Recommendation: Approve (4-0, with 1 abstaining)
Legal & Finance Committee Items (NONE)
CIP Committee Items (NONE)
Compass Committee Items (NONE)
Community Planning & Development Services Department Items (NONE)
Other Board, Commission & Committee Items
Bid Awards
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 45-57
Open Public Hearing (comment) Items 45-57 (3-minute time limit per speaker)
[Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment) Items 45-57
CONSENT PUBLIC HEARING ITEMS Items 45-56
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items
Alcohol Licenses
45. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for February 18, 2016 at Elks Theatre, 512 6th Street
46. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 10, 2016 at Black Hills & Badlands Tourism Association, 1851 Discovery Circle
47. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for June 14, 2016 at Premier Home Mortgage, 3024 Tower Rd
48. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for July 12, 2016 at McKie Ford Lincoln, 7 East Omaha
49. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 9, 2016 at National American University, 5301 S Hwy 16, Suite 200
50. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 13, 2016 at KT Connections, 829 Quincy St, Suite A
51. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 11, 2016 at Regional Health, 353 Fairmont Blvd
52. Black Hills Playhouse for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for February 14, 2016 at Barefoot Dance Studio, 412 5th Street
53. Pennington County Democratic Party for a SPECIAL EVENT Wine License for an Event Scheduled for February 12, 2016 at Prairie Edge, 606 Main Street
54. Rapid City Summer Nights Inc. for a SPECIAL EVENT Wine and Malt Beverage License for Outdoor Events Scheduled for June 2, 2016, June 9, 2016, June 16, 2016, June 23, 2016, une 30, 2016, July 7, 2016, July 14, 2016, July 21, 2016, July 28, 2016, August 4, 2016, August 11, 2016, August 18, 2016, August 25, 2016 and September 1, 2016 on 7th Street and St. Joseph Street
55. The Best Little Hair House, 526 6th Street for a Retail (on-off sale) Wine License
56. The Best Little Hair House, 526 6th Street for a Retail (on-off sale) Malt Beverage License
Assessment Rolls
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS Item 57
57. No. 15PD047 Appeal of Planning Commission's decision of a request by Cleary Building Corp for Tom and Carol Cleary for a Major Amendment to a Planned Unit Development to allow Black Hills Garage Doors as a professional office for property generally described as being located at 1555 Carton Boulevard.
Recommendation: The applicant has requested that this item be continued to the February 16, 2016 City Council Meeting.
BILLS
58. No. CC020116-01 Bill List for February 1, 2016
ADJOURN