AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Tuesday, January 19, 2015
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Veteran of the Month, George Larson, Ward 3
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS Items 2-48
Open Public Comment Items 2-43 (3-minute time limit per speaker
Close Public Comment
CONSENT ITEMS Items 2-43
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
2. Approve Minutes for the January 4, 2016 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (February 16, 2016)
3. No. 15VR013 - A request by FMG Engineering for MK Land LLC, Mark McKie for a Vacation of Right-of-Way for property generally described as being located at 7 Omaha Street.
Alcoholic Beverage License Applications Set for Hearing (February 1, 2016)
4. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for February 18, 2016 at Elks Theatre, 512 6th Street
5. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for May 10, 2016 at Black Hills & Badlands Tourism Association, 1851 Discovery Circle
6. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for June 14, 2016 at Premier Home Mortgage, 3024 Tower Rd
7. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for July 12, 2016 at McKie Ford Lincoln, 7 East Omaha
8. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for August 9, 2016 at National American University, 5301 S Hwy 16, Suite 200
9. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 13, 2016 at KT Connections, 829 Quincy St, Suite A
10. Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for October 11, 2016 at Regional Health, 353 Fairmont Blvd
11. Black Hills Playhouse for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for February 14, 2016 at Barefoot Dance Studio, 412 5th Street
12. Pennington County Democratic Party for a SPECIAL EVENT Wine License for an Event Scheduled for February 12, 2016 at Prairie Edge, 606 Main Street
13. Rapid City Summer Nights Inc. for a SPECIAL EVENT Wine and Malt Beverage License for Outdoor Events Scheduled for June 2, 2016, June 9, 2016, June 16, 2016, June 23, 2016, une 30, 2016, July 7, 2016, July 14, 2016, July 21, 2016, July 28, 2016, August 4, 2016, August 11, 2016, August 18, 2016, August 25, 2016 and September 1, 2016 on 7th Street and St. Joseph Street
14. The Best Little Hair House, 526 6th Street for a Retail (on-off sale) Wine License
15. The Best Little Hair House, 526 6th Street for a Retail (on-off sale) Malt Beverage License
Public Works Committee Consent Items
16. No. PW011216-01 Approve Change Order No. 1F to Underground Construction LLC for 48th Street Drainage Improvements, Project No. 15-2295, for a decrease of $133.25.
17. No. PW011216-02 Approve Change Order No. 1F to Bolt Construction for 2013 Storm Damage Recovery Project, Project No. 14-2210 / CIP 51059, for an increase of $3,239.77.
18. No. PW011216-03 Approve Change Order No. 1F to Stanley J Johnsen Concrete Contractor for Concrete Panel Repair West Chicago & Corral Drive, Project No. 13-2131 / CIP No. 50445, for an increase of $6,405.50.
19. No. PW011216-04 Approve Acceptance of Infrastructure for the Rushmore Hockey Association Water Main Extension DEV15-1222.
20. No. PW011216-05 Request Authorization to Seek Proposals for Professional Services for La Crosse Street Interchange Utility Improvements, Project No. 16-2318 / CIP No. 51108.
21. No. PW011216-06 Approve Change Order No. 3 to RCS Construction for Skyline Wilderness Park Trailhead Development Project No. PR13-6109 for a decrease in the amount of $2,758.82.
22. No. PW011216-07 Authorize Parks and Recreation Staff to apply for a $5,000 Matching Dollar Challenge Grant from the Black Hills & Badlands Association to be used for marketing for the Fat Tire Festival, and to accept the grant funding if awarded.
23. No. PW011216-08 Authorize Staff to apply for a USTA Facility Assistance Grant and Northern Section Adopt a Court Matching Grant for improvements to the courts at both Parkview and Sioux Park Tennis Facilities, and accept the funds if awarded.
24. No. PW011216-09 Authorize Mayor and Finance Officer to Sign Amendment to Professional Services Agreement with Advanced Engineering Environmental Services, Inc. for additional professional services for planning, design, bidding and construction administration for the Skyline Wilderness Park Trailhead Development and Dinosaur Park Imp. Project PR13-6109.
25. No. PW011216-10 Authorize Mayor and Finance Officer to Sign Amendment to Professional Services Agreement with Advanced Engineering & Environmental Services, Inc. for Skyline Wilderness Park Trailhead Development and Dinosaur Park Imp. Project PR13-6109.
26. No. PW011216-11 Authorize Mayor and Finance Officer to Sign Amendment to Professional Services Agreement with Ferber Engineering Company, Inc. for City Bike Path Restoration and Rapid Creek Bank Stabilization Project No. PR14-6118.
27. No. PW011216-12 Acknowledge discussion on Septic System Regulation within One-Mile of Rapid City Limits.
28. No. PW011216-13 Authorize Staff to negotiate a settlement agreement for Property Damage Claim at 3912 Maple Ave with Fred Reed.
Legal & Finance Committee Consent Items
29. No. LF011316-02 Approve Membership in HGACBuy Government Procurement Service and Authorize Mayor and Finance Officer to Sign Necessary Documents
30. No. LF011316-03 Acknowledge November 2015 Sales Tax Report
31. No. LF011316-04 Resolution No. 2016-003 Establishing 2016 Encumbrances
32. No. LF011316-05 Resolution No. 2015-115B Levying Assessment for Cleanup of Miscellaneous Property
33. No. LF011316-06 Resolution No. 2016-001A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
34. No. LF011316-07 Resolution No. 2016-005 Declaring Miscellaneous Personal Property Surplus
35. Acknowledge the Following Volunteers for Worker's Compensation Purposes: Alexis Delores
36. No. LF011316-08 Authorize Mayor and Finance Officer to Sign Indenture of Restrictive Covenants and Community Development Block Grant (CDBG) Contract for Cornerstone Rescue Mission
37. No. LF011316-10 Authorize staff to proceed with the process for Involuntary Annexation of the Remaining Big Sky Neighborhood.
38. No. LF011316-11 Approve Request for the City Council to Partially Waive the Attorney-Client Privilege with John Nooney Regarding his Conversations with Alderman Jerry Wright Regarding Former Alderman Ron Sasso in Conjunction with Mr. Nooney's Representation of the City in the Lawsuit Involving Lazy P6 and Orvil Davis.
39. No. 16TP001 Authorize Staff to Apply for the Walkability Action Institute Grant and Accept Funding If Approved
CIP Committee Consent Items (NONE)
Compass Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items (NONE)
Bid Award Consent Items
40. No. CC011916-02.1 Approve award of Total Bid for W Saint Cloud Street, Street and Utilities Reconstruction, Project No. 15-2113 / CIP No. 50939 opened on January 12, 2016 to the lowest responsible bidder, Northern Plains, LLC in the amount of $552,388.88.
41. No. CC011916-02.2 Approve award of Total Bid for WRF Administration Building HVAC Improvements, Project No. 14-2228 / CIP No. 51062 opened on January 12, 2016, to the lowest responsible bidder, Action Mechanical, Inc., in the amount of $192,500.00.
42. No. CC011916-02.3 Approve award of Total Bid for West Main Street Overlay Project, Project No. 14-2221 / CIP No. 50798 opened on January 12, 20116 to the lowest responsible bidder, Hills Materials Company, in the amount of $253,810.50.
43. No. CC011916-02.4 Approve award of Total Bid for Chapel Lane Bridge Railing Repair Project, Project No. 15-2288 / CIP No. 50752 opened on January 12, 2016 to the lowest responsive bidder, J.V. Bailey Co., Inc., in the amount of $103,983.00.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 44-48
Open Public Comment Items 44-48 (3-minute time limit per speaker)
Close Public Comment
Ordinances (NONE)
Public Works Committee Items (NONE)
Legal & Finance Committee Items
44. No. LF011316-01 Resolution No. 2016-004 to Donate Property No Longer Needed for Municipal Purposes to the Oglala Lakota Sheriff's Office to the January 19, 2016, City Council meeting.
Recommendation: Forward without recommendation
45. No. LF011316-09 Human Relations Commission Semi-Annual Update to the January 19 2016, City Council meeting.
Recommendation: Forward without recommendation
CIP Committee Items (NONE)
Compass Committee Items (NONE)
Community Planning & Development Services Department Items
46. No. 15PL108 - A request by Dream Design International, Inc. for a Preliminary Subdivision Plan for proposed Lot 2 and 4 of Shopko Addition, generally described as being located at 1845 Haines Avenue.
Recommendation: Approve with Stipulations
47. No. 15PL112 - A request by Sperlich Consulting, Inc. for Freeland Meadows, LLC for a Preliminary Subdivision Plan for proposed Lots 20 thru 35 of Block 1, Lots 2 thru 23 of Block 3 and Lots 14 thru 26 of Block 4 of Prairie Meadows Subdivision, generally described as being located northeast of the West Nike Road and Country Road intersection.
Recommendation: Approve with Stipulations
Other Board, Commission & Committee Items (NONE)
Bid Awards (NONE)
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
48. No. CC011916-04.1 Update on Central States Fair/Black Hills Stock Show Ron Jeffries
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Item 49
Open Public Hearing (comment) Item 49 (3-minute time limit per speaker) [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS (NONE)
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing (comment) Item 49
CONSENT PUBLIC HEARING ITEMS Item 49
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
49. Holiday Stationstores, Inc DBA Holiday Stationstores, Inc, 1846 Eglin St for a Package (off-sale) Malt Beverage License
Assessment Rolls (NONE)
Other Items Requiring Public Hearings (NONE)
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS (NONE)
BILLS
50. No. CC011916-01 Bill List for January 19, 2016
ADJOURN