ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act

ADA Compliance: The City of Rapid City fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Finance Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.

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City Council Policies and Procedures

AGENDA FOR THE CITY COUNCIL

City of Rapid City, South Dakota

6:30 P.M., Monday, November 17, 2014

ROLL CALL AND DETERMINATION OF QUORUM

INVOCATION (You are welcome to participate, but not required)

PLEDGE OF ALLEGIANCE

ADOPTION OF AGENDA

AWARDS AND RECOGNITIONS

1. Veteran of the Month, David Bamburg, Ward 4

2. Citizen of the Month, James Van Nuys, Ward 3

GENERAL PUBLIC COMMENT

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

NON-PUBLIC HEARING ITEMS -- Items 3 – 110

Open Public Comment – Items 3 – 45

Close Public Comment

CONSENT ITEMS – Items 3 – 45

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

Approve Minutes

3. Approve Minutes for the November 3, 2014 Regular Council meeting.

Vacations of Right-Of-Way Set for Hearing (NONE)

Tax Increment Finance Set for Hearing (December 1, 2014)

4. No. 14TI001 - A request by Dream Design International, Inc for Technology Housing 2, LLC for a Resolution to Create a Tax Increment District #75 for Lots 1 – 16 and the adjacent rights-of-way to Lots 1 – 16 of Block 5 of Denman's Subdivision, located in Section 1, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, located south of Saint Joseph Street between Myrtle Avenue and Maple Avenue.

5. No. 14TI002 - A request by Dream Design International, Inc for Technology Housing 2, LLC for a Project Plan for District 75 for Lots 1 – 16 and the adjacent rights-of-way to Lots 1 – 16 of Block 5 of Denman's Subdivision, located in Section 1, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, located south of Saint Joseph Street between Myrtle Avenue and Maple Avenue.

Alcoholic Beverage License Applications Set for Hearing (December 1, 2014)

6. Knights of Columbus for a SPECIAL EVENT Wine License for an Event Scheduled for February 6, 2015 at Blessed Sacrament Church, 4500 Jackson Boulevard

Public Works Committee Consent Items

7. PW111214-02 – Approve Change Order #1F to Knife River for Big Sky Subdivision Street Repairs, Project No. 14-2201 / CIP No. 51048, for an increase of $9,394.53.

8. PW111214-03 – Approve Change Order #1F to JV Bailey Co. Inc. for 2014 Bridge Repairs, Project No. 14-2171 / CIP No. 50445, for an increase of $27,420.42.

9. PW111214-04 – Approve Change Order #1F to J&J Asphalt for Pavement Rehabilitation Project – Burns Drive, Project No. 14-2164 / CIP No. 50844, for an increase of $13,079.70.

10. PW111214-05 – Approve Change Order #2F to Dakota Barricade for 2014 Lane Line Painting, Project No. 14-2166 / CIP No. 50594, for an increase of $26,519.87.

11. PW111214-06 – Approve Change Order #1F to Highmark Inc. for 2014 Annual 4” Water Main Replacement and Looping, Project No. 14-2128 / CIP No. 51013, for a decrease of $39,777.50.

12. PW111214-07 – Approve Change Order #1F to Hills Materials Company for 2014 Parks Parking Lots Repair, Project No. 14-2199 / CIP No. 51037, for a decrease of $8,403.70.

13. PW111214-08 – Authorize Staff to Advertise for Bids for Hyland Drive Water Main Loop and Sanitary Sewer Extension, Project No. 14-2140 / CIP No. 50823. Estimated Cost: $250,000.00.

14. PW111214-09 – Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project – Bogey Ct, Byrum Ct and Winged Foot Ct, Project No. 14-2183 / CIP No. 50844. Estimated Cost: $250,000.00.

15. PW111214-10 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and FMG, Inc. for 9th Street Reconstruction – Fulton to Columbus Project No. 14-2208 / CIP No. 50435, in the amount of $178,387.00.

16. PW111214-11 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Agreement between the City of Rapid City and FMG Inc. for Ellsworth Air Force Base Water Meter Facility Relocation, Project No. W11-1936 / CIP No. 50830, in the amount of $6,600.00.

17. PW111214-12 – Authorize Mayor and Finance Officer to Sign the Contract with BTD Enterprise for Utility Cut Portland Concrete Replacement in the amount of $144,450.00.

18. PW111214-13 – Authorize Staff to Seek Proposals for Engineering Services for Fulton Street Reconstruction Phase 1, Project 15-2223 / CIP No. 50872.1 and Fulton Street Reconstruction Phase 2, Project 15-2224 / CIP No. 50872.2.

19. PW111214-14 – Approve Request by Wyss Associates, Inc. for Hart Ranch Development Group to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 for the property located along Anna Court – Hart Ranch Golf Course Parcel Less Village on the Green Subdivision, Less Village on the Green #2 Subdivision and Less Platted Private Drives (Also in SEC 12 and 13), Hart Ranch Development Subdivision, SEC 11, T1S, R7E, BHM, Pennington County, South Dakota.

20. PW111214-17 – Acknowledge Letter from the South Dakota Department of Environment and Natural Resources Regarding the Surface Water Discharge Compliance Inspection.

21. PW111214-15 – Approve Resolution No. 2014-111 Establishing Rates for the Rapid City Department of Parks and Recreation.

22. PW111214-16 – Approve Request from RTM Engineering Services for Soccer Rapid City to Waive the Requirement to Install Sidewalks per City Ordinance 12.08.060 along North Elk Vale Road for the property located at 3737 North Elk Vale Road - S464.64 ft OF SE1/4NW1/4NE1/4; S464.64 ft OF NE1/4NE1/4 LESS H1; E1/2SW1/4NE1/4; SE1/4NE1/4, SEC 21, T2N, R8E, BHM, Rapid City, Pennington County, South Dakota.

Legal & Finance Committee Consent Items

23. No. LF111214-01 - Confirm the Reappointments of Michael Diedrich and Dr. Jeffrey Bailie to the Rushmore Plaza Civic Center Board

24. No. LF111214-02 - Confirm the Reappointments of Rod Pettigrew and Maryanne Rohrer to the Library Board of Trustees

25. No. LF111214-03 - Authorization to Continue Agreement with BAIR Analytics for Crime Analysis Services – 2015

26. No.LF101514-14 - Acknowledge Withdrawal of Special Event Permit - Summer Concert Series

27. No.LF101514-15 - Acknowledge Withdrawal of Special Event Permit - Summer Nights

28. No. LF111214-04 - Authorize Staff to Advertise for Bids for Wildfire Mitigation on 20 Acres in Springbrook Acres Common

29. Acknowledge the Following Volunteers for Worker's Compensation Purposes: Christopher Stone, Brandon DeJong, Uktay Imanbayera, Angel Spreen, and Bonnie Thom

30. No. LF111214-05 - Acknowledge September 2014 Sales Tax Report

31. No. LF111214-16 - Approve Moving the Wednesday, November 26, 2014, Legal & Finance Committee Meeting to Tuesday, November 25, 2014, Immediately Following the Public Works Committee Meeting

32. No. LF111214-07 - Resolution No. 2014-108 Writing Off Uncollectible Accounts Receivable Accounts

33. No. LF111214-08 - Resolution No. 2014-109 Writing Off Uncollectable Utility Billing Accounts

34. No. LF111214-09 - Resolution No. 2014-110 Writing Off Credit Balance Utility Billing Accounts

35. No. LF111214-10 - Resolution No. 2014-101 Declaring Miscellaneous Personal Property Surplus

36. No. LF111214-11 - Jennifer L. Reasor – Approve Application for Sidewalk Vending License

37. No. LF102914-15 - Resolution No. 2014-102 to Amend the City of Rapid City Compensation Plan by Establishing a New Position of Fire Mechanic (per the 2014 Budget)

38. No. LF111214-12 - Resolution No. 2014-114 to Reduce Full Time Equivalent for the Position of Finance Office Helper

39. No. 14TP044 - Authorize Submission of a No-Cost South Dakota Department of Health's 2015 Active Transportation Collaboration Grant Application and Authorize Mayor and Finance Office to Sign the Associated Agreements if Awarded

40. No. LF102914-24 - Authorize Mayor and Finance Officer to Sign a Settlement Agreement between the United States of America and Rapid City, South Dakota Under the Americans with Disabilities Act (continued from the October 29, 2014, Legal and Finance Committee meeting)

Community Planning & Development Services Department Consent Items (NONE)

Continued Consent Items (NONE)

Bid Award Consent Items

41. No. CC111714-02.1 – Approve award of Total Bid for Harmony Lane Street & Utilities Project No. 12-2047 / CIP No. 50712 opened on November 12, 2014, to the lowest responsible bidder, Highmark, Inc., in the amount of $1,110,017.35.

42. No. CC111714-02.2 – Approve award of Total Bid for Maple Avenue and Disk Drive Intersection Reconstruction, Project No. 14-2169 / CIP No. 51024 opened on November 12, 2014, to the lowest responsible bidder, Stanley J. Johnsen Concrete Contractor, Inc., in the amount of $536,937.90.

43. No. CC111714-02.3 – Approve award of Total Bid for Pavement Rehabilitation Project – Ram Lane & Chief Drive, Project No. 14-2162 / CIP No. 50549 opened on November 12, 2014, to the lowest responsible bidder, Hills Materials Company, in the amount of $102,353.00.

44. No. CC111714-02.4 – Approve award of Total Bid for Jackson Springs Water Treatment Plant Supplemental Heating, Project No. 14-2213 / CIP No. 51061 opened on November 12, 2014, to the lowest responsible bidder, Precision Mechanical, in the amount of $50,539.00.

45. No. CC111714-02.5 – Approve Award of Total Bid for Automated Garbage Collection Containers/Carts to Rehrig Pacific Company, the lowest responsible bidder, at the November 17, 2014, Council Meeting in the amount of $58,303.80.

END OF CONSENT ITEMS

NON-CONSENT ITEMS – Items 46 - 110

Open Public Comment – Items 46 - 110

Close Public Comment

Ordinances

46. No. LF111214-13 - First Reading, Ordinance No. 6020, An Ordinance Authorizing the Issuance and Sale of Parking Revenue Refunding Bonds and Pledging Certain Revenues of the City to the Payment of said Bonds; Authorizing Officers of the City to Approve, Execute and Deliver Certain Agreements and Documents Relating to the Bonds