AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, September 15, 2014
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Veteran of the Month, Joshua Kosola, Ward 1
2. Rapid City Beautification Committee Yard of the Month Diane and Gordon Paulson, 4134 Canyon Lake Drive, Ward 5
3. Sustainability Award General Beadle School
EXECUTIVE SESSION to consult with legal counsel regarding ADA issues at the Rushmore Plaza Civic Center
STAFF DIRECTION
GENERAL PUBLIC COMMENT
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 4 - 49
Open Public Comment Items 4 - 47
Close Public Comment
CONSENT ITEMS Items 4 - 47
Remove Items from the Consent Items and Vote on Remaining Consent Items
Approve Minutes
4. Approve Minutes for the September 2, 2014 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (October 6, 2014)
5. Rapid City Downtown Association for a SPECIAL EVENT Wine License for a Special Event scheduled for October 163, 2014 at Tuscany Square, 333 Omaha Street (Black Hills Interiors, Kitchen Tune Up, The Mane Boutique, Sibelle Salon & Spa, Yuppy Puppy and Children's Trading Post)
Public Works Committee Consent Items
6. No. PW090914-02 Approve Change Order No. 1 to Mainline Contracting Inc. for West Chicago Street Utilities Breakout Project, Project No. 14-2161 / CIP No. 50448.1, for a decrease of $104,551.01.
7. No. PW090914-03 Approve Change Order No. 1F to MAC Construction Company for WRF Algae Control Improvements, Project No. 14-2158 / CIP No. 50971, to increase the contract time 2 days with no change in contract price.
8. No. PW090914-04 Approve Change Order No. 2 to Scull Construction Services Inc. for Canyon Lake Dam Reconstruction, Project No. PW08-1743 / CIP No. 50739, for an increase of $134,830.65.
9. No. PW090914-05 Approve Change Order No. 8F to Dean Kurtz Construction Company for Elk Vale Lift Station Upgrades, Project No. 11-1999 / CIP No. 50728, for an increase of $622.50.
10. No. PW090914-06 Approve Change Order No. 1F to Stanley J Johnsen Concrete Contractor for Knollwood Dr. and Haines Ave. Intersection Improvements, Project No. 13-2122 / CIP No. 50965, for a decrease of $2,721.18.
11. No. PW090914-08 Authorize Staff to Advertise for Bids for Equipment Rental Rates for Snow Removal Operations. Estimated Cost: $50,000.00.
12. No. PW090914-09 Authorize Staff to Advertise for Bids for Ice Sanding Material. Estimated Cost: $100,000.00.
13. No. PW090914-11 Authorize Mayor and Finance Officer to Sign Resolution No. 2014-085 a Construction Fee Resolution for Heidiway Lane Utility Extension, Project No. 12-2054 - Water Extension Fee.
14. No. PW090914-12 Authorize Mayor and Finance Officer to Sign Resolution No. 2014-086 a Construction Fee Resolution for Fulton Street Sewer and Water Extension, Project 12-2000 - Non-conforming Water Fee.
15. No. PW090914-13 Authorize Mayor and Finance Officer to Sign Resolution No. 2014-087 a Construction Fee Resolution for Fulton Street Sewer and Water Extension, Project 12-2000 - Water Extension Fee.
16. No. PW090914-14 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to the Agreement between City of Rapid City and Ferber Engineering Company, Inc. for Design and Bidding Professional Services for Seger Drive Reconstruction - Dyess Avenue to 143rd Avenue, Project No. 11-1947 / CIP 50277.1-2, in the amount of $35,960.00.
17. No. PW090914-15 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to Ferber Engineering Company for Wetland Mitigation Monitoring, Project No. DR10-1881, in the amount of $10,775.00.
18. No. PW090914-16 Authorize Mayor and Finance Officer to Sign Amendment No. 1 to the Agreement Between the City of Rapid City and the City of Box Elder for Exchange of Utility Service Areas.
19. No. PW090914-07 Approve Change Order No. 2F to Rapid Construction Company for Leland Lane and Rushmore St. Reconstruction, Project No. 11-1951 / CIP No. 50802, for a decrease of $87,153.54.
20. No. PW081214-10 Acknowledge Report - Update on Alternative Funding Sources for Additional Sediment Removal for the Canyon Lake Dam Reconstruction Project.
21. No. PW090914-19 Acknowledge Discussion on Sidewalk Assessment for Indian Health Services.
22. No. PW090914-18 Approve with the Requirement to Sign a Waiver of Right to Protest a Request from Joseph Kuhlman for Deuce Properties, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Concourse Drive for the Property Located at 1511 Concourse Drive.
Legal & Finance Committee Consent Items
23. No. LF091014-01 Confirm the Appointments of Kibbe Conti, Renee Parker, Gene Tyon, Sandy Diegel, Lloyd LaCroix, Thomas Golden, and Malcom Chapman to the Community Investment Committee
24. No. LF091014-02 Approve Special Event Application for Destination Rapid City Free Downtown Parking on October 25, 2014
25. No. LF091014-03 Authorize Staff to Purchase One Chevrolet Caprice in the Sum of $27,699 Under State Bid #16543
26. No. LF091014-04 Authorize Staff to Purchase Two Dodge Chargers in the Sum of $25,848 Each Under State Bid #16547 and One Chevrolet Caprice in the Sum of $27,699 Under State Bid #16543
27. No. LF091014-05 - Authorize Mayor and Finance Officer to Sign FY2015 Agreement for Domestic Violence and Sexual Assault Victim Services between the City of Rapid City and Working Against Violence, Inc.
28. No. LF091014-06 Authorize Mayor and Finance Officer to Sign FY2015 Agreement for Shelter and Animal Control Services between the City of Rapid City and the Humane Society of the Black Hills, Inc.
29. No. LF091014-20 Resolution No. 2014-084 to Amend the City of Rapid City Compensation Plan by Establishing a New Position (Lead Mobile Medic)
30. No. LF091014-07 Acknowledge July 2014 General Fund Cash Balance Report
31. No. LF091014-09 Resolution No. 2014-078A Fixing Time and Place for Hearing on Assessment Roll for Cleanup of Miscellaneous Property
32. No. LF091014-10 Resolution No. 2014-077 Cancelling Checks or Warrants Not Presented for Payment Within One Year of Date of Issuance
33. No. LF091014-11 Resolution No. 2014-080 Declaring Miscellaneous Personal Property Surplus
34. No. LF091014-12 Resolution No. 2014-079 Giving Approval to Certain Drinking Water Facilities Improvements; Giving Approval to the Issuance and Sale of a Revenue Bond to Finance, Directly or Indirectly, the Improvements to the Facilities; Approving the Form of the Loan Agreement and the Revenue Bond and Pledging Certain Revenues and Collateral to Secure the Payment of the Revenue Bond and Creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond
35. No. LF091014-13 Authorize Mayor and Finance Officer to Sign Engagement Letter with Dorsey & Whitney LLP for Bond Counsel Services for the Proposed Civic Center Expansion Project
36. No. LF091014-14 Authorize Mayor and Finance Officer to Sign FY2013 CDBG Contract with Pennington County Health & Human Services
37. No. LF091014-15 Authorize Mayor and Finance Officer to Sign FY2014 CDBG Contract with Pennington County Health & Human Services
38. No. LF091014-16 Authorize Mayor and Finance Officer to Sign the State of South Dakota Agreement/Letter of Agreement with the South Dakota Department of Environment and Natural Resources for Air Quality Program
39. No. 14TP033 - Authorize Mayor and Finance Officer to Sign Professional Services Agreement between Felsburg, Holt and UIlevig for the Long Range Transportation Plan Update in an Amount not to Exceed $133,000
40. No. 14TP040 Authorize Mayor and Finance Officer to Sign a No-Cost Time Extension with Felsburg, Holt and Ullevig for the Completion of the Box Elder Master Transportation Plan
41. No. LF091014-17 Authorize Mayor and Finance Officer to Sign Time Extension and Additional Project Funding for the Rapid City Historic Preservation Commission 2013-2014 CLG Grant
Community Planning & Development Services Department Consent Items (NONE)
Continued Consent Items (NONE)
Bid Award Consent Items
42. No. CC091514-02.1 Approve award of Total Base Bid plus Alternate for WRF Trickling Filter Rotary Distributor Arm Replacement, Project No. 14-2156 / CIP No. 50973 opened on September 9, 2014, to the lowest responsible bidder, MAC Construction Co. Inc., in the amount of $783,060.00.
43. No. CC091514-02.2 Approve award of Total Base Bid for Utility Maintenance Facility, Project No. 13-2120 / CIP No. 50870 opened on September 9, 2014, to the lowest responsible bidder, SECO Construction, in the amount of $4,288,000.00.
44. No. CC091514-02.3 Reject all Bids for Pavement Rehabilitation Project 1st and 2nd Street, Project No. 14-2204 / CIP No. 50844 and rebid at a later date.
45. No. CC091514-02.4 Refer the Water and Sewer Main Extension - Plum Tree Lane, Project No. 14-2151 / CIP No. 50961.1 opened on September 9, 2014 to the September 30, 2014, Public Works Committee Meeting.
46. No. CC091514-02.5 - Approve award of Total Bid for Enchanted Pines Drive Sanitary Sewer Extension, Project No. SS10-1938 / CIP No. 50859 opened on September 9, 2014, to the lowest responsible bidder, Mainline Contracting, Inc. in the amount of $105,039.40.
47. No. CC091514-02.6 Approve award of Base Bid for Meadowbrook Galleries Demolition Project No. 13-2129 / CIP No. 51014 opened on September 9, 2014, to the lowest responsible bidder, Mainline Contracting, Inc., in the amount of $359,981.75.
END OF CONSENT ITEMS
NON-CONSENT ITEMS Items 48 - 49
Open Public Comment Items 48 - 49
Close Public Comment
Ordinances
48. No. 14OA008 Second Reading, Ordinance 5998, An Ordinance to Adopt the 2014 National Electrical Code by Amending the Rapid City Electrical Code Found in Chapter 15.16 of the Rapid City Municipal Code.
Community Planning & Development Services Department Items (NONE)
Legal & Finance Committee Items
49. No. LF091014-18 Approve Audit Report for City of Rapid City 2013 Comprehensive Annual Financial Report (CAFR).
Public Works Committee Items (NONE)
Compass Committee Items (NONE)
CIP Committee Items (NONE)
Other Board, Commission & Committee Items (NONE)
Bids
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor's Items
Council Items & Liaison Reports
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items
Appeals
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS Items 50 - 56
Open Public Hearing - Items 50 - 56 [Public Hearing Remains Open]
CONTINUED PUBLIC HEARING CONSENT ITEMS Items 50 - 51
Remove Items from the Continued Public Hearing Consent Items and Vote on Remaining Continued Public Hearing Consent Items
Continue the following items until October 6, 2014:
50. No. 14OA007 Second Reading, Ordinance 6008, An Ordinance to Allow Child Care Centers as a Conditional Use in Light Industrial Districts by Amending Section 17.22.030 of the Rapid City Municipal Code.
51. No. 14RZ008 - Second Reading, Ordinance 6007, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by Dream Design International, Inc. from Low Density Residential I to Low Density Residential II for a portion of the W1/2 of the SE1/4 of Section 9, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, generally described as being located south of and adjacent to SD Highway 44 and east of and adjacent to Elk Vale Road.
END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS
Close Public Hearing - Items 50 - 56
CONSENT PUBLIC HEARING ITEMS Item 52 - 56
Remove Items from the Consent Public Hearing Items and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
52. Dakotah Steakhouse LLC DBA Dakotah Steakhouse, 1325 N. Elk Vale Rd for a Package (off-sale) Malt Beverage License
53. Uncork'd Wine & Tapas Bar LLC DBA Uncork'd Wine & Tapas Bar LLC, 5734 Sheridan Lake Rd #107 for a Retail (on-off sale) Wine License TRANSFER from Uncork'd Wine & Tapas Bar LLC DBA Uncork'd Wine & Tapas Bar LLC, 5734 Sheridan Lake Rd
54. Uncork'd Wine & Tapas Bar LLC DBA Uncork'd Wine & Tapas Bar LLC, 5734 Sheridan Lake Rd #107 for a Retail (on-off sale) Malt Beverage License TRANSFER from Uncork'd Wine & Tapas Bar LLC DBA Uncork'd Wine & Tapas Bar LLC, 5734 Sheridan Lake Rd
55. Rapid City Downtown Association for a SPECIAL EVENT Wine and Malt Beverage License for a Special Event scheduled for September 23, 2014 at United Way of the Black Hills, 621 6th Street
Assessment Rolls
56. No. LF091014-08 Resolution No. 2014-074B Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS (NONE)
BILLS
57. No. CC091514-01 Bill List for September 15, 2014
ADJOURN